Administrative Assistant

The Arc of Palm Beach County is a dynamic, community-based nonprofit serving and advocating for people with intellectual and developmental disabilities. Our dedicated and caring team members provide support that helps over 3,500 children, teens, and adults to live, learn, work, and thrive. At The Arc, we are driven by our vision of a community where every person feels welcome, connected, and accepted.

Position Summary:

This position is directly responsible to the Director of ADT at the South Campus and must maintain open communication with that person.

Essential Duties and Responsibilities:

Function as administrative assistant and programmatic support for the South Campus.

• Serves as administrative back up for the front office administrative team member in the event of any absence.
• Assist with front office duties to include answering telephones when necessary.
• Supports daily operation of program, inclusive of data entry, client attendance tracking, and various clerical functions as instructed by the Director of ADT.
• Provides agency guest with courteous, pleasant service and engagement
• Assist with clients on campus and in the classrooms, as needed under the guidance and supervision of the ADT Manager.
• Serves as a driver back-up for programmatic events.
• Assist in providing agency guest with courteous, pleasant service and engagement
• Assist in providing staff with clear, accurate messages.
• Attend all programmatic meeting. Record and prepare minutes for approval.
• Complete special projects as requested.
• Must be able to maintain and foster a cooperative work relationship with peers and management team.
• Maintain the ability to meet the physical requirements of this position as related to duties at all times.

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization and team members.
• Proficient with Microsoft Office Suite or related software.
• Maintain professional and courteous demeanor.
• Establish and maintain effective working relationships with team members, agencies, vendors, donors and funders.
• Identify concerns, generate and evaluate alternate solutions and make sound recommendations.

• Minimum High School Diploma required, some college preferred.
• At least 1 year of administrative/ front office/ clerical experience required.
• Must possess and maintain a current Florida’s Driver’s License and state minimum requirements for auto insurance.

Physical Requirements/Working Conditions:

• Must be able to remain in a stationary position 50% of the time.

• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity equipment/machinery such as copy machines, printers etc.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe, identify, and recognize details at close and long range.
• Frequently moves boxes weighing up to 20 pounds across office for various needs.

• Driving to project sites, which may include need to occasionally move about, positioning self, ascend and descend to perform inspections and observations.

We have a culture of compassionate team members and excellent Benefits:

• Affordable Comprehensive Medical Insurance
• FREE Dental/Vision Insurance
• Paid Life Insurance & Disability
• Bonus Days Off the week before New Year’s Day
• Holiday, Vacation, PTO
• Retirement Plan
• Professional Development
• Referral Bonuses