Virtual R&P Fiscal Coordinator

The Virtual R&P Fiscal Coordinator manages all functions and activities related to client disbursement undertaken by USCCB’s new Virtual Resettlement segment. The segment provides virtual Reception and Placement case management support and direct assistance to refugees and SIV’s resettling with U.S. ties who will provide housing. The position will provide start up leadership in establishing and troubleshooting systems as it relates to disbursement of funding to clients through the Virtual R&P Program. This position will work closely with the Virtual R&P Case Management segment, Resettlement Services Grants and Programs Administration, the USCCB Office of Finance and Accounting and the card distribution company, GiveCard.

The position must demonstrate willingness and ability to understand, respect and contribute to the USCCB mission and to fulfill job duties in accordance with its Catholic identity. This position can work remotely, but the candidate must live in Maryland, DC, or Virginia.

Establishes USCCB’s new Virtual Resettlement Client Disbursement Process

•Works with USCCB’s Director of Resettlement Services, Grants and Programs Administration and Office of Finance and Accounting teams to establish systems for providing client direct financial assistance

•Lead in mitigating financial risk through the establishment of internal controls, development of fund disbursement procedures, and regular inventory management

Develops and executes plans and procedures including:

•Managing account relations with GiveCard (the company that will distribute the bank cards directly to clients) for high-level matters such as system roles, fund account, and fraudulent activity notifications

•Fund account management which entails the allocation of funds from USCCB to GiveCard (managing the account threshold of $250,000 at any given time and an overall budget and distribution of up to $5.3 million)

•Coordinates cost center set-up with Office of Finance and Accounting to ensure sufficient tracking of client disbursement

•Developing expenditure tracking tools in Excel and ensuring payments are made in line with financial rules of USCCB, PRM, Federal regulations and budget limits

•Final approver for the Virtual R&P Case Manager to obligate and initiate funds to clients in a timely manner

•Monitoring and reporting out disbursement trends and analysis

•Utilizing data to inform resource creation and make fiscal decisions in collaboration with the Office of Finance and Accounting, Grants and Programs Administration and Virtual Resettlement

Establishes USCCB’s new Virtual Resettlement Client Disbursement Process

•Works with USCCB’s Director of Resettlement Services, Grants and Programs Administration and Office of Finance and Accounting teams to establish systems for providing client direct financial assistance

•Lead in mitigating financial risk through the establishment of internal controls, development of fund disbursement procedures, and regular inventory management

Develops and executes plans and procedures including:

•Managing account relations with GiveCard (the company that will distribute the bank cards directly to clients) for high-level matters such as system roles, fund account, and fraudulent activity notifications

•Fund account management which entails the allocation of funds from USCCB to GiveCard (managing the account threshold of $250,000 at any given time and an overall budget and distribution of up to $5.3 million)

•Coordinates cost center set-up with Office of Finance and Accounting to ensure sufficient tracking of client disbursement

•Developing expenditure tracking tools in Excel and ensuring payments are made in line with financial rules of USCCB, PRM, Federal regulations and budget limits

•Final approver for the Virtual R&P Case Manager to obligate and initiate funds to clients in a timely manner

•Monitoring and reporting out disbursement trends and analysis

•Utilizing data to inform resource creation and make fiscal decisions in collaboration with the Office of Finance and Accounting, Grants and Programs Administration and Virtual Resettlement Management

•Provides GiveCard application training to applicable staff

•Program oversight to include regular auditing of client disbursement

•Participates in regular team meetings for the Virtual Resettlement segment to ensure open communication regarding client disbursement

•Provides client disbursement technical assistance to the Virtual Resettlement team, assists with troubleshooting challenging situations and serving as a back-up to Virtual Case Managers and GiveCard to client disbursement concerns

•Regularly contributes to grant reporting and manages the Attachment C report process with the Office of Finance and Accounting

Collaborates with External Partners

•Manages fund account relations with GiveCard

•Liaises with other resettlement agencies on client disbursement policy or procedural issues of mutual concern

•Liaises with PRM grants office regarding funding issues and/or reporting

Ensures effective Information, Communications and Technological Systems are in place for network processing operations:

•Coordinates with USCCB IT staff on database modifications required to conduct Virtual Resettlement if applicable

•Familiarity and usage of Virtual Resettlement application systems such as Zendesk (Resettlement Agencies utilize for case management)

•Ensures effective methods of communication are employed to inform all USCCB resettlement staff concerning Virtual Resettlement client direct assistance disbursement

Level: Undergraduate degree required. Graduate degree preferred.

Major Field/Specialty: Business Administration, Finance, Public Policy, Computer Technology, Social Sciences or related fields.

Number of years Required: 3-5 years of directly related experience preferred