Executive Administrative Assistant

About Us:

Strictly FX is a cutting-edge company specializing in live special effects for entertainment events, concerts, and productions worldwide. Our expertise lies in delivering innovative and captivating visual experiences through the use of pyrotechnics, lasers, atmospheric effects, and state-of-the-art technology. We collaborate closely with clients to design and execute spectacular effects that enhance the overall impact and excitement of live shows. As leaders in the industry, we strive to push the boundaries of creativity and safety, ensuring unforgettable moments that elevate the audience's experience to new heights. Join our team to be part of creating awe-inspiring moments that leave a lasting impression on audiences globally.

We are seeking an experienced and proactive Executive Assistant to support two senior-level leaders in our organization.

Responsibilities:

• Maintain calendar and appointment scheduling, working closely with leaders to effectively manage their time.
• Participate in special projects, committees, or act as a representative in meetings with the team.
• Handle mail, emails, and maintain an up-to-date electronic filing system.
• Coordinate and arrange executive travel, including booking air transportation, ground transportation, and accommodations, while maintaining clear and detailed communication of all arrangements.
• Create reports, presentations, memos, and meeting notes.
• Undertake occasional personal errands on behalf of the Executive.
• Proactively engage with clients via phone, email, or in-person, showcasing excellent communication and interpersonal skills.
• Collaborate with management teams and clients, prioritizing tasks efficiently and maintaining composure.
• Order and ensure the accuracy of client lunches and events.

Requirements:

• Outgoing, engaging, and able to build rapport quickly.
• Excellent communication, interpersonal, and client service skills.
• 10 years of experience as an executive assistant, production assistant, or client service assistant.
• Punctual, reliable, and dedicated with a "Can-Do" attitude in every situation.
• Highly organized and detail oriented.
• Adaptable, able to think on the fly and make quick decisions.
• Enthusiastic and personable team player.
• Onsite availability typically between Monday-Friday, 9:00 am – 5:30 pm, with occasional additional hours.
• Effective time management and task prioritization skills.
• Previous experience in the hospitality industry, customer service, or as an executive assistant preferred.

Education:

• Bachelor's (Preferred)

Salary:

•  Starting at 55,000 Per Year

Benefits:
• 401(k) retirement plan.
• Dental insurance.
• Employee assistance program.
• Employee discount
• Health insurance.
• Life insurance coverage.
• Paid time off.
• Vision insurance.

Location: Nashville, TN – THIS IS NOT A REMOTE POSITION - DO NOT CALL THE OFFICE IN REGARD TO THIS JOB POST.

If selected for an interview and subsequent stages, we will reach out to you.