Accounts Receivable Waiver Specialist

Mission:

To-Do More Than Is Expected for Client, Community, and Employee

Our Core Values:

• Talent - Our people are our greatest asset. Our organization's future lies in our employees' hands and capabilities.
• Results - We hold ourselves to the highest standards in the industry. As a result of this, we deliver what we promise while exceeding expectations.
• Integrity - Trust & respect is earned. We are honest, respectful, and transparent in our interactions with our employees, clients, and vendors.

Position Summary:

The Accounts Receivable Waiver Specialist is responsible for gathering vendor lien waivers to ensure timely payments to Tri-City. This individual should be able to maintain a good working relationship with internal and external clients and business partners. The Accounts Receivable Waiver Specialist should also be able to work independently, meet specific deadlines, and multi-task.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities of this position include, but are not limited to, the following:

• Works in conjunction with our purchasing department to help facilitate the processing of invoices in a timely manner to ensure payment is not delayed.
• Responsible for maintaining a database of supplier Notices to Owner in the company’s ERP.
• Serve as a gatekeeper for payments to subcontractors and key suppliers while closely following established standard operating procedures.
• Utilize the company's ERP to identify the need for a vendor lien waiver, secure waivers in a timely manner, and track accordingly.
• Working closely with Billing Specialist to help complete monthly billing packages.
• Develop and maintain vendor relationships to ensure timely document requirements.
• Research and aid in resolving any payment discrepancies.
• Researches customer/vendor discrepancies and past-due amounts with the assistance of the AR/Credit Manager and Billing Specialists.
• Collaborates with AR/Credit Manager to reconcile accounts receivable on a regular basis.
• Processes multiple forms of client/vendor payment and credits.
  

Other Duties as Assigned:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. In addition, duties, responsibilities, and activities may change at any time with or without notice.

Experience and Education: 

Required:

• High School Diploma or GED
• One to two (1-2) years of experience in an accounting role
• Strong customer service skills
• Ability to read and understand contracts
• Ability to perform accurate computations and verification of data
• Ability to read, write, and communicate in the English language at a minimum 12th grade level
• Intermediate level of experience and knowledge with Microsoft Suite of products with a strong emphasis on Excel and Outlook
  

Preferred:

• Bilingual
• Familiarity with Florida Lien Law
• Experience in Accounting, collections, lien processes, and Notice to Owner processes
  
• Notary
• Accounting experience within the construction industry

Supervisory Responsibilities:

None

Personal Attributes:

• Is in support of our Mission Statement and Core Values
• Is honest and has the highest integrity
• Sets the example for others and is above reproach
• Ability to cope with job pressures in a constantly changing environment
• Excellent interpersonal skills
• Highly self-motivated
• Extremely detail-oriented
• Positive and professional demeanor
• Ability to work effectively and efficiently under time constraints and job responsibility pressure, and stress
• Strong problem-solving and critical-thinking skills
• Can handle and manage confidential information

Physical Demands & Work Environment:

• Occasionally exposed to a variety of extreme conditions at construction job sites.
• This job operates in an indoor professional office or job site environment. May work outside in heat/cold, wet/humid, and dry/arid conditions.
• Employees may be exposed to fumes, airborne particles, moving mechanical parts, and vibration. In addition, the employee may occasionally be exposed to various extreme conditions at different work locations.
• Employees will be exposed to moderate noise (i.e., business office with computers, phones, printers, and light foot traffic).
• While performing the duties of this job, the employee is regularly required to talk and hear. This position is occasionally active and may require standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing throughout the day.
• Must be able to move objects that weigh 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• This position routinely uses standard office equipment such as computers, phones, photocopiers/printers, filing cabinets, and fax machines.

Position Type, Expected Hours of Work, and Travel:

This is a full-time position.  Days and hours of work vary but equate to 40 hours per week.  Occasional evening and weekend work may be required as job duties demand. 

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Equal Employment Opportunity Statement:

Tri-City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

EOE/APP/DRUG-FREE WORKPLACE