Bookkeeper/Accounting Clerk

SUMMARY: Will be tasked with the day-to-day financial transaction duties. Daily tasks that will be processed and recorded will be: reconciling sales contracts, creating purchase orders, reconciling invoices, payment of bills, performing accounts payable functions, performing accounts receivable functions, and daily financial entries. Compute and prepare data for journal entries, general ledger, and related financial statements; performs day-to-day general accounting functions, record payments and adjustments. Utilizes QuickBooks daily. Reconcile credit card statements.

DUTIES AND RESPONSIBILITIES:

• Processes invoices for payment; prints and mails accounts payable checks.

• Issues and tracks purchase orders.

• Performs data entry and spreadsheet management.

• Maintains accounts payable files and records.

• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.

• Prints and routes accounts payable reports.

• Assists with preparation of 1099s.

• Assists with monthly closings, journal entries, and bank statement reconciliation.

• Assists with related special projects as needed.

• Prepares general ledger journal entries, fixed asset tracking, monthly balance sheet reconciliation, and bank reconciliation.

• Generates and files monthly financial reports.

• Develops, analyzes, and prepares periodic financial statements for timely distribution to management.

• Assists with accounts payable functions including but not limited to verifying invoices, expense reports, check requests, and purchase requisitions; entering data into accounts payable system; and processing weekly check runs.

• Assists with accounts receivable functions including but not limited to applying payments to appropriate accounts, monthly invoicing, reconciling customer accounts, and handling customer inquiries.

• Reconciles petty cash fund.

• Assists with budget preparation.

• Prepares and analyzes monthly journals.

• Performs daily banking procedures.

• Maintains fixed assets and related depreciation schedules.

• Prepares monthly tax returns.

• Assists with annual external audits.

• Analyzes and reconciles general ledger accounts.

• Prepares account analyses and reconciliation.