Facilities Specialist

POSITION SUMMARY:

This position assists in the oversight and management of all affordable housing properties in the SLHA portfolio. Primary responsibilities are to ensure the physical integrity of Agency assets by working collaboratively with third-party property management agents (PMAs) to determine capital needs and ensure the performance of on-going maintenance in accordance with HUD standards (NSPIRE/REAC/UPCS). The incumbent will perform regular site visits to identify property deficiencies that must be addressed, review maintenance plans and schedules, and communicate with residents to determine if maintenance requests are being resolved timely and satisfactorily. This position will regularly review SLHA's work order system to ensure proper use by PMAs, monitor for trends and make recommendations. Responsibilities may include supporting the Agency's Risk Management Team and coordinating various activities related to insurance claims. May be required to provide administrative and technical support for construction and building projects.

These activities require use of independent judgment based on knowledge gained through experience and knowledge of HUD multifamily and public housing rules and regulations. This position will require a close working relationship with PMAs and multiple Authority Departments.

MINIMUM QUALIFICATIONS:

• Required knowledge, skills, and abilities for this position would normally be gained through either an Associate's Degree in a related field (or completion of technical courses and/or training in property management) and 3-5 years experience in property maintenance, facilities management or asset management or a Bachelor's Degree from an accredited university in Architecture, Mechanical or Civil Engineering and at least one (1) year of experience in the construction industry, preferably with experience in construction inspections.

• Ability to maintain files on extraordinary damage to assets, including floods, wind damage, fire, etc. and coordinate with the Director of Operations and Legal Department to ensure that required reports and information is provided to SLHA's insurance company in a timely fashion.

• Skill in coordinating activities with SLHA's Property Management department for any claims submitted to SLHA's insurance company to ensure that any extraordinary damages are mitigated, and repairs are made promptly. Submit invoices and other documents for approval and monitor for completion.

• Ability to monitor PMAs for implementation of maintenance and risk management plans including but not limited to Preventive Maintenance, Water Mitigation Plans, and Playground Inspections. Maintain files and monitor PMS to ensure compliance.

• Skill in coordinating and review Pre-Inspections (of site, building and units) with PMA's utilizing HUD NSPIRE/REAC/UPCS protocols and SLHA standards, policies and procedures. Perform periodic site visits at developments to maintain SLHA standards. Ensure completion of identified property deficiencies.

• Ability to establish, maintain and review all construction files, submittals, daily reports, and contractor daily reports, create, compile and analyze various documents and reports including, but not limited to, project summaries, status reports, percentage completion reports, etc.

• Knowledge of U.S. Department of Housing and Urban Development (HUD) inspection standards including NSPIRE, Real Estate Assessment Center (REAC) Uniform Physical Condition Standards (UPCS).

• Knowledge of construction, renovation and maintenance practices, techniques, materials and equipment relating to safety regulations used in various property/building maintenance activities.

• Ability to conduct property inspections and complete written reports detailing property conditions and maintenance needs, work and/or inspect in wet, damp, hot, cold or dusty places; ability to stoop and kneel to gain access to inspectable areas and work during inclement weather.

• Ability to analyze, interpret, summarize, and present relative information and data in an effective manner, analyze problems, develop alternatives and develop and implement effective strategies.

• Knowledge and use of computer software programs (MS Word, Outlook, Excel, Yardi Voyager or other data processing system); skill in data entry access and interface with computers through the use of remote devices.

• Strong time management and organizational skills and attention to detail and ability to work on multiple projects at the same time.

• Ability to review and interpret Federal, State and Local policies and procedures, requirements and similar materials.

• Ability to solve problems and maintain effective working relationships with co-workers, PMA staff and other persons in and outside of the Authority.

• Must have and maintain a current driver's license and be insurable under the Authority's automobile insurance.