Administrative Assistant

Office location: Charlotte, NC

Responsibilities:

1. Support Leaders:

• Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.
• Collaborate with Executive Administrator on supporting the leaders and office.

1. Coordinate Schedules:

• Collaborate with other offices to coordinate schedules and plans, ensuring seamless meetings and communication.

1. File Management and Data Entry:

• Review and maintain written and electronic files.
• Conduct data entry tasks to ensure accuracy and organization.

1. Administrative Functions:

• Assist in the coordination of various administrative functions, including budget management, personnel matters, meetings, and general clerical duties.

1. Meeting and Conference Coordination:

• Schedule and coordinate meetings and conferences to facilitate effective communication within the organization.

1. Operations Coordination:

• Coordinate various operational aspects, such as purchasing, equipment management, property inventory, and handling disposal procedures.

1. Office Supplies Management:

• Maintain a complete stock of all office supplies and ensure the accuracy of inventory records.

1. Vendor Communication:

• Under the direction of the Executive Administrator, connect with building vendors to facilitate necessary fixes and improvements, and contractors as needed.

1. Sales Team Training:

• Assist in organizing and scheduling training sessions for sales teams across company.
• Coordinate the Friday Seminar for application expertise.

1. Collateral/Material Preparation:

• Support the creation of selling collateral and material preparation.
• Coordinate with Product Management to translate data into selling information for publication and delivery to the sales team

1. Morale-Boosting Events:

• Help in organizing events and activities for office and foster a positive work environment.

1. Account Letters:

• Work with Account Representatives to publish quarterly account letters for select customers.

Qualifications:

• Minimum 3 years proven experience as an administrative assistant supporting an office and or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite.
• Ability to adapt to changing priorities and deadlines.