Administrative Services Manager

Looking for a job where you can make a difference each and every day? Then we’ve got a job for you. Mains’l is in the business of hopes and dreams, and we work with people to help them live the lives they choose. We’re a company that puts our crew at the center of everything we do, and we’ve been recognized as the top 14th workplace in Minnesota by the Star Tribune, and ranked as a one of 

We're excited to announce that we have an opening for a full-time Administrative Services Manager. If you are detailed oriented, enjoy software systems, possess high integrity, offer excellent customer service, and have a creative flair, we are looking for you!

The Administrative Services Manager will work alongside and support the different departments within Mains’l, providing a variety of administrative services to internal stakeholders.  This position also develops and maintains collaborative working relationships with external stakeholders, including service vendors and contractors. The Administrative Services Manager provides leadership and supervision to the Support Services Department. This position also provides software administration, support and use so team members have the identified software and tools to perform their jobs well.
Work Structure: Monday-Friday 9a-5p (Minimum of 3 days a week in office, which may vary depending on the needs of the department/company).

Salary range: $63,691.00- $68,845.00

Core Responsibilities of the Administrative Services Manager:
 

• Provide administrative support to internal stakeholders including the executive and senior leadership teams
• Provides leadership and supervision to the employees as assigned, including coaching and development, 1:1’s, and co-leads support services team meetings
• Supports administrative work needed from team members
• Provides support and insights to improve processes throughout the agency
• Supports Software administration, support and use
• Collaborates with external stakeholders to find solutions to meet agency needs
• Welcoming; provides backup to reception team

Skills/Experience:

• Proficient in Microsoft 365, including SharePoint and Teams
• Experience in Adobe Software, i.e., PDF Pro
• Comfortable with web tools and internet research
• Basic experience trouble shooting hardware and A/V access/technology
• Experience in data base systems; Sandata experience a plus
• Excellent supervisory and leadership skills
• Good problem-solving skills and able to work independently
• Organized and detail oriented
• Experience in events management, including room set up, food ordering, travel to event space, etc.
• Creative, innovative, inquisitive, and eager to maintain different software and processes within the agency
• Good written and oral communication skills
• Able to effectively manage time with handling multiple inquiries at a time and support a number of people at a time
• Easily builds and fosters new relationships with working groups and those we support
• 6+ years Administrative Assistance experience
• Previous in human services a plus
• Previous knowledge of person-centered practices a plus
• 3+ years of proven supervisory experience

We offer a competitive salary and a benefit package that includes health, dental, life, 401(k), long-term disability and paid time off. Our company culture is centered around each member of our crew finding meaning and purpose in their work, and we emphasize fun and work-life balance.

We also offer a variety of employment and career growth opportunities in social services, behavioral health, mental health, health care, finance, clerical, information technology, human resources, nursing, and management. Please visit our website to learn more and see if Mains’l is the right fit for you or someone you know: www. mainsl.com/work-for-us

Mains’l is committed to providing Equal Employment Opportunities to all employees and applicants.

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