Payroll Manager

Pavement Recycling Systems is the Western United States premier provider of Recycling Solutions to reclaim, preserve, and rehabilitate pavement at any stage. Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

Position overview

The Payroll Manager is responsible for overseeing payroll processing operations to ensure that weekly payroll is processed timely and accurately.

Primary Responsibilities

Leadership

• Be a leader in the development, maintenance, and implementation of payroll procedures, policies, and systems
• Liaises with managers to identify discrepancies regarding authorized overtime, shift differentials or reasons for absences either paid or unpaid
• Provides coaching, mentorship, development opportunities, and addresses performance issues as appropriate to a team of 5
• Works with management to resolve any escalated issues
• Analyze payroll processes and controls, identify efficiencies, drive change and manage priorities
• Partner with IT to optimize system functionality and exploit opportunities for improvement

Payroll

• Manage the payroll process for up to 600+ employees ensuring pay is processed on time, accurately, and in compliance with government regulations
• Audits payroll reports to ensure changes were made and payroll is accurate before it is finalized; audit payroll register after processing
• Completes Monthly, Quarterly, and Yearly Payroll Reporting
• Produces Payroll Reconciliations for Balance Sheet Accounts related to Payroll (FSA, 401k, Tax Liabilities, Workers Comp, etc.)
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deduction
• Be cross trained as a backup to process weekly payroll and other payroll related items
• Liaises with internal finance departments for payroll funding, auditing, reconciliation and reporting
• Verifies, hours, tax withholdings, deductions, bonuses, union fringes shift differential and other incentives
• Prepares communications, such as memos, emails, reports, and other correspondence to update the company on payroll related items
• Monitors payroll expenditures to ensure appropriate account charges, identifies and implements corrective action for any variances

Compliance

• Sets up and administers our payroll system including new pay/benefit codes, taxability, system mapping, and other related items
• Prepare the 401K Census data and assists with Actuary and Audit requests
• Researches and implements payroll related legislation and compliance
• Represents the department to provide records/reports during all internal and external audit procedures
• Processes and completes all required project documentation to ensure compliance with Federal, State, and local wage laws
• Oversees and participates in developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandated, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate record
• Assists with managing payroll guidelines by writing and updating payroll procedures with guidance from the HR Manager
• Manages year-end processes
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Other duties as assigned

Qualifications

• Understanding and familiarity with payroll taxes, benefits, union dues and fringe benefits for unions and prevailing wage areas
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• A trusted advisor who demonstrates active listening and considers the impact of their decision across the company
• Strong knowledge of payroll accounting and reconciliations
• A proven team leader that can optimally identify, develop and manage team members to attain team/individual career goals
• Current knowledge of applicable federal and state wage and hour laws and taxation
• A relationship builder with powerful communication and organizational skills
• Ability to work both independently and in a collaborative team-oriented environment
• Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Education and/ or Experience

• Minimum of 10 years of payroll experience with 5 of those years in a managerial role
• Previous payroll experience with multi-state particularly in CA, multi- company high volume environment with a medium to large size company
• Union construction industry experience required
• Familiarity with LCP Tracker (Labor Compliance Program) is a plus
• Experience in managing and documenting payroll controls for compliance
• College degree in the field of business management is a plus
• Proven background dealing with state and federal tax agencies to open/close, update accounts
• Previous Construction payroll experience is preferred
• Experience with Paychex payroll software
• Experience with Microsoft software such as Word, and Excel

Why Join

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended
• Health, Dental, and Vision as well as other supplemental health insurance.
• PTO
• Holiday Pay
• Opportunities for career advancement
• On the job training provided to all employees
• Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.