Financial Coordinator

ABOUT HOLLAND

At Holland, we're about more than just construction, we're about building relationships. We were founded on the idea that integrity is the gateway to success and our team is pivotal to maintaining those values. While working at Holland, you will be surrounded by a group of individuals, all working towards the same goal, while pushing you to grow and be the best version of yourself.

THE OPPORTUNITY

Holland Construction Services is seeking a Financial Coordinator to join our financial services group. The Financial Coordinator will facilitate the monthly owner invoice process. This includes processing subcontractor invoices, lien waiver management, and subcontractor communications to prepare the monthly invoice to the owner. The Financial Coordinator will work closely with Project Managers and the Accounting department to ensure accurate, timely owner invoices and processing of subcontractor invoices.

KEY RESPONSIBILITIES

• Review original budget/estimate in detail. Create Budget Modifications at startup to align estimate with buyout and/or SOV. Setup new cost codes as necessary.
• Reviews the owner's contract in detail. Responsible for understanding all contract requirements for billing, as well as other contract requirements, such as terms of payment, retainer withheld, funding, shared savings.
• Coordinate Billing Kickoff with Owner, Assistant Controller, and Project Manager.
• Prepare the application for payment to the owner, and through internal systems. Processes waivers, affidavits, sworn statements, and various other reports as required by the owner contract.
• Receive all subcontractor & material invoices, review percent billed with the Project Manager. Facilitate revised billings from subcontractors, and request all required supporting documentation.
• Review coding of project invoices in Timberscan prior to Project Manager approval to ensure accuracy.
• Processes disbursement reports to the accounting for applicable subcontractors once owner payment has been received. Request lien waivers from subcontractors, prior to payment being released.
• Issues change orders to the subcontractors when required.
• Prepare subcontractor change orders for project admin to process.
• Manage subcontract compliance items to project requirements, such as certified payroll, MBE/WBE reporting, and government reports.
• Review job cost reports for errors, and complete job cost entries to change incorrect project numbers or cost codes. Prepare direct job cost entries for CFO, including insurance, warranty, assoc fees, etc.
• Review all field timesheets for coding accuracy, adjusting as necessary. Update labor reports as needed.
• Assist Project Manager with Cost to Complete & monthly PAR reporting.
• Facilitate any owner required project audits. Complete Financial Closeout at project completion.

• Issues reports per requests from various departments.

WHAT YOU'LL NEED

• Minimum of 3 years of experience in construction accounting, specifically owner billings.
• Knowledge of construction management process is a plus.

INCENTIVE HIGHLIGHTS

• Market competitive compensation.

• Project referral and business development incentive plans.
• Company bonus eligibility.
• 401k match and profit sharing.
• Paid sabbatical every five years of employment, including stipend for travel.
• Health / fitness fee supplements.
• Employee referral bonus.
• Volunteer leave of absence.
• Tuition reimbursement.
• And much more...

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Regularly required to communicate effectively.

• Sitting, standing, walking, climbing stairs; lifting up to 10 lbs, pulling and/or pushing on occasion.