Tradeshow and Event Planner

If you are looking for a rewarding career with a highly successful company that puts people first, Halvik Corp is the place for you\! We are committed to delivering smarter IT\-driven solutions bolstered by quality and innovation to help the US Federal Government succeed\. Join our growing team and make a difference\!

NASA SEWP is seeking a **Tradeshow & Events Planner** who will be responsible for the strategic planning, management and execution of NASA SEWP hosted events and government/corporate trade shows to include contracting, pre/post planning calls with stakeholders, planning and managing booth services and onsite presence, email campaigns, and show budgets\. **Responsibilities** Develop and maintain relationships with key vendors, including hotel chains, service providers, and suppliers Clearly communicate objectives, project status and updates to stakeholders on a regular and consistent basis Manage NASA SEWP hosted events and initiatives as directed \(such as customer trainings, executive roundtable events, tradeshows \) Coordinate production of events and conduct logistics meetings with staff attendees Serve as core team planning member for annual conference Manage all aspects of logistics including meeting/event space allocation, meeting format, food and beverage, audio visual and overall production Develop detailed project plans to monitor and track progress of assigned events Execute virtual meetings and webinars for internal departments and external customers Negotiate and manage vendor contracts related to assigned events Work with the communications department to coordinate marketing collateral and materials for events Coordinate SEWP PMO event calendars for upcoming events Responsible for ensuring that all security, availability, confidentiality and privacy policies and controls are adhered to Create and manage the schedule for in\-booth demonstrations and presentations Responsible for keeping accurate financial records and working collaboratively with the finance department to be sure that all financial transactions are accurate and align Other duties as assigned **Knowledge, Skills and Abilities Required** A Bachelor's degree and a minimum of 5 years' experience in coordinating government or corporate event management and trade shows Thorough knowledge of Microsoft Office, including in Outlook, Excel, PowerPoint, and Microsoft Teams\. Strong skills in Cvent, WebEx preferred Detail oriented, organized, strong project management and budget management skills Proven ability to manage projects independently, drive projects to completion, and implement change Communication and interpersonal skills - ability to build strong working relationships and communicate with teams and executive leaders Express ideas clearly and convey necessary information Proactive attitude and an ability to work to deadlines while handling multiple projects Strong analytical & problem\-solving skills Provide courteous, timely service when addressing customer questions and concerns CMP or CGMP Credentials preferred Ability to travel Local, CONUS and OCONUS; minimum 35%; potential for approx\.

50% during our busy seasons\. Physical Demands: This job requires some physical demands\. Examples: standing, walking, lifting/moving objects up to 25 pounds, vision req\., noise level, etc, particularly when on\-site at an event\.

The physical demands described here are representative of those that must be **Halvik offers a competitive full benefits package including:** Company\-supported medical, dental, vision, life, STD, and LTD insurance Benefits include 11 federal holidays and PTO\. 401\(k\) with company matching Flexible Spending Accounts for commuter, medical, and dependent care expenses Tuition Assistance Charitable Contribution matching To comply with the guidance provided by theSafer Federal Workforce Task Force \(Task Force\) \(https://www\.saferfederalworkforce\.gov/overview/\)for Federal Contractors and Subcontractors, Halvik is requiring COVID\-19 vaccinations for all their employees except where an employee is legally entitled to an accommodation\. _Halvik Corp is an_ _equal opportunity employer\.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status\._ Job Category: NASA