What Is a Copy Editor and How to Become One

By ZipRecruiter Marketplace Research Team

As a copy editor, your responsibilities and duties include reviewing written material, called copy, before it is put into print or posted online. You examine the material for grammar and spelling mistakes and structural errors. You also ensure that the tone, tense, and style meet the guidelines set out by the publisher. If you work in journalism for the copy desk of a news organization, you not only proofread but also fact check and make sure there is no slanderous content. You also check headlines to ensure they are attention grabbing and grammatically correct.

To become a copy editor, you will first need a high school diploma or equivalent. Though some jobs require a bachelor’s degree in journalism, English, or a related field, some copy editor jobs just require an associate degree or on the job training. In most jobs, you will take an editing exam as part of the hiring process to ensure you have the skills and qualification you need to fulfill your responsibilities of this career. To become a certified copy editor, you must pass a national certification exam or complete a university certificate program.

To be a good copy editor, you must see yourself as a continual learner. Language is always changing, and each piece of writing is unique. Good editors have solid editing skills, like a deep understanding of the English grammar, the ability to read quickly and accurately for errors, an understanding of target audience and tone, and a knack for clear, articulate communication. Aside from great proofreading skills, copy editors understand the voice of their publisher and can modify copy to suit the tone and style that is appropriate and desired.

Job Summary

Our company is seeking an experienced Copy Editor to join our digital content team. In this role, you will proofread copy before we publish it on our social media and other digital platforms. Your primary job is to ensure the accuracy of grammar and spelling, although you will also fact-check content as necessary. You may also make changes that affect the overall tone of content if it doesn't quite fit with our brand. Our ideal applicant is passionate about the correct usage of grammar and punctuation, and has experience working with AP style as well as in-house style guides.

Duties and Responsibilities

• Copy edit and proofread materials
• Ensure accuracy and readability
• Maintain consistent tone according to brand standards
• Fact-check statements and quotations
• Submit significant changes to authors or editorial managers
• Assist with content creation as necessary
• Ensure editorial deadlines are met

Requirements and Qualifications

• Bachelor's degree in English or a related field
• Experience with digital or print media (preferred)
• Familiarity with AP Style or The Chicago Manual of Style
• Familiarity with grammar rules and conventions
• Writing and research skills
• Computer proficiency (Microsoft Word; Adobe Acrobat and inDesign; Google Docs)
• Attention to detail
• Deadline-oriented