About Maven Recruiting Group
Sourced by ZipRecruiter
Industry
Recruiting and staffing services
Company size
51 - 200 Employees
Headquarters location
San Francisco, CA, US
Year founded
2010
$130K - $160K/yr
Other
Posted 19 days ago
Job description
Job Description The Role: Executive Assistant / Office Manager The City: Palo Alto | Fully Onsite The Money: $130k-$160k Base DOE + Incredible Benefits + Bonus The Industry: Finance / Investment Firm A prominent investment firm is seeking a dynamic Executive Assistant / Office Manager to become the operational heartbeat of their Palo Alto office. This is an exceptional opportunity to join a highly respected finance organization known for its collaborative environment, and commitment to excellence. The ideal candidate is equal parts strategic partner and culture driver - someone who thrives in a fast-paced, high-touch environment while bringing warmth, precision, and proactive support to both executives and the broader team.
The Ideal Candidate: Proactive. Professional. Resourceful.
Warm. Detail-Oriented. The Culture: Collaborative.
High-Performing. Thoughtful. Low-Ego.
Team-Oriented. The Day-to-Day: Provide high-level Executive Assistant support to senior leadership, managing complex calendars, meetings, and travel logistics Oversee day-to-day office operations, ensuring the space runs seamlessly and reflects the firm's polished brand and culture Act as the face of the office by creating a welcoming, hospitality-driven experience for guests, executives, and team members alike Coordinate team events, offsites, meetings, and special projects while partnering cross-functionally across the organization Anticipate needs before they arise and serve as a trusted operational partner in a fast-moving environment Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S
Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite
mavenrec.com
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Frequently asked questions
Q: What skills or qualities help someone succeed as a Office Manager Executive Assistant?
A: To succeed as an Office Manager Executive Assistant, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, as well as experience with calendar management and scheduling software. Soft skills such as exceptional communication, organizational, and time management abilities, along with strong interpersonal and problem-solving skills, are also crucial for building trust and facilitating seamless workflow. By combining these technical and soft skills, an Office Manager Executive Assistant can effectively support senior-level executives, prioritize tasks, and drive productivity, ultimately contributing to career growth and professional development.
Q: What is the career path for a Office Manager Executive Assistant?
A: A typical career path for an Office Manager Executive Assistant involves progression from entry-level roles such as Administrative Assistant or Office Coordinator, to mid-level positions like Senior Executive Assistant or Operations Manager, and ultimately to senior roles like Office Manager, Director of Administration, or even Department Head. Key opportunities for skill development and professional growth in this role include honing organizational, communication, and project management skills, as well as developing expertise in areas such as human resources, finance, and technology. Long-term career prospects for Office Manager Executive Assistants may include transitioning into leadership roles within their current organization or pursuing careers in executive support, human resources, or business operations in various industries.
