Virtual Assistant Job Description Sample Template

This free Virtual Assistant job description sample template can help you attract an innovative and experienced Virtual Assistant to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company.

Virtual Assistant Job Summary

We are looking for a responsible and resourceful Virtual Assistant to join our team. Working remotely, the Virtual Assistant will organize and update files, answer calls and emails, and assist in creating presentation and sales materials. The ideal candidate should be tech savvy, able to communicate through multiple channels, and super organized. The virtual assistant will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.

Virtual Assistant Duties and Responsibilities

  • Answer and direct phone calls; organize correspondence and answer emails
  • Prepare and organize databases and reports
  • Manage social media accounts and replies
  • Handle confidential employer and client information
  • Take notes or transcribe meetings
  • Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
  • Arrange payments for vendors, travel, and sales expenses
  • Create purchase orders and track and manage payments
  • Present excellent customer-service skills to customers and clients
  • Manage filing systems, update records, and organize documentation
  • Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

Virtual Assistant Requirements and Qualifications

  • High School diploma or equivalent
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Experience with Google Docs, cloud services, and other technology tools
  • Knowledgeable in technology to communicate via computer, smartphone, or text
  • Highly organized multi-tasker who works well with fast-paced directions and instructions
  • Demonstrates excellent time management
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Excellent verbal and written communication skills
  • Strong customer-service and presentation skills
  • Able to work nights, weekends, extended hours, and holidays as needed

Nice to Have

  • Associate’s or Bachelor’s degree preferred
  • Two (2) years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred

Similar Job Titles

  • Office Assistant
  • Secretary
  • Administrative Assistant
  • Administrative Manager
  • Executive Assistant
  • Receptionist
  • Office Clerk
  • Administrative Officer

 

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