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Secretary Job Description Sample Template

This free secretary job description sample template can help you attract an innovative and experienced secretary to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company.

Secretary Job Summary

As secretary, you will help ensure that the office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manners of inquiries and requests.

Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.

Secretary Duties and Responsibilities

  • Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
  • Manage schedules and calendars; arrange, coordinate, and schedule meetings; prepare meeting documents
  • Coordinate conferences; complete conference registrations for company employees; make travel arrangements for office personnel
  • Maintain content management system
  • Maintain budget and purchase supplies for the office; track inventory of office supplies
  • Write and distribute routine correspondence and reports; compile data and prepare reports
  • Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
  • Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
  • Read secretarial publications and attend workshops to improve skills over time
  • Fulfill other secretarial duties as needed

Secretary Requirements and Qualifications

  • Professional demeanor and attitude
  • Trustworthy, able to respect confidentiality
  • Familiarity with office organization techniques
  • Capable of multitasking; strong time management
  • Well-organized, detail-oriented
  • Strong writing ability
  • Excellent verbal communication
  • Proficient with computers, especially in MS Office
  • High school diploma

Nice to Have

  • Typing at 50+ words per minute preferred
  • Past secretarial experience preferred

Similar Job Titles

  • Administrative Assistant
  • Receptionist

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