Purchasing Assistant Job Description Sample Template
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This free Purchasing Assistant job description sample template can help you attract an innovative and experienced Purchasing Assistant to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add requirements, benefits, and perks specific to the role and your company.
Purchasing Assistant Job Summary
We are looking for a Purchasing Assistant to help our procurement department obtain supplies at a fair price. In this role, you will contact vendors to acquire quotes for goods, process contracts and invoices, and communicate with trucking companies to ensure products are delivered within the designated timeframe. You will also be responsible for inputting all the items ordered and received into our inventory management system and making sure invoices are paid on time. We prefer candidates who have at least one year of purchasing or administrative experience.
Purchasing Assistant Duties and Responsibilities
- Identify potential vendors and obtain quotes
- Contact vendors to confirm purchase order details
- Log all order receipts and confirmations
- Cross-reference product deliveries with purchase orders
- Collect and fulfill requests for office supplies
- Track and monitor purchases, from initial order to delivery
- Prepare monthly reports listing all purchases, returns and related costs
Purchasing Assistant Requirements and Qualifications
- High school diploma or GED certificate
- Associate or bachelor’s degree preferred
- 1+ years of experience in purchasing, procurement, or other administrative roles
- Familiarity with Quickbooks and Procurify a plus
- Strong communication skills
- Some local travel required
- Willingness to work additional hours as needed
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