Administrative (Admin) Assistant Job Description Sample Template

This free administrative assistant job description sample template can help you attract an innovative and experienced administrative assistant to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company.

Administrative Assistant Job Summary

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Administrative Assistant Job Duties and Responsibilities

  • Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
  • Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties
  • Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointments
  • Suggest changes to office task workflow to improve efficiency
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
  • Schedule travel arrangements
  • Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
  • Assist in preparation of presentation materials
  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
  • Monitor office supplies; order and re-stock as needed
  • Ensure office is kept clean and organized at all times

Administrative Assistant Requirements and Qualifications

  • High school diploma or GED equivalent required
  • 2+ years experience as an administrative assistant
  • Fast, proficient, and accurate typist
  • Extensive knowledge of Microsoft Suite and other administrative programs
  • Outstanding communicator, both orally and written
  • Excellent customer service skills
  • Self-starter who works well independently
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Familiar with common office equipment (printers, copier, fax, etc.)
  • Detail-oriented and exceptional organizational skills
  • Experience with complex file management
  • Strong problem solver and analytical thinker
  • Professional demeanor

Nice to Have

  • Certified Administrative Professional (CAP) certification preferred

Similar Job Titles

  • Administrative Professional
  • Office Assistant
  • Office Manager
  • Secretary

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