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Workplace Coordinator Jobs (NOW HIRING)

TORP Group

Be Seen First

Administrative Assistant/Workplace Coordinator, Property Management

Orlando, FL · On-site

$25 - $26/hr

National commercial property management company is looking to add a temporary/temp to hire Property Coordinator to their beautiful Orlando portfolio. Great opportunity to build your career with a ...

Saronic Technologies

Workplace Specialist (Austin)

Austin, TX · On-site

$51K - $68K/yr

The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support. The ...

Every Man Jack

Office Intern

Mill Valley, CA · On-site

$21.75 - $29/hr

Operations & Workplace Coordinator (6-Month Contract) The Operations & Workplace Coordinator (6-Month Contract) plays a key role in keeping Every Man Jack's workplace and product operations running ...

Savvy Search Solutions, LLC

Office Manager

San Jose, CA · On-site

We are partnering with a well-established and highly respected organization in Palo Alto that is looking for an Workplace Coordinator to join their team. This is an excellent opportunity for someone ...

Adyen

Office Coordinator

Chicago, IL · On-site

$18.50 - $24.75/hr

Why You Should Join the Workplace Team at Adyen At Adyen, our Workplace team plays a vital role in ... We are looking for an organized, proactive, and detail-oriented Workplace Coordinator to join the ...

Adyen

Office Coordinator

Chicago, IL · On-site

$18.50 - $24.75/hr

Why You Should Join the Workplace Team at Adyen At Adyen, our Workplace team plays a vital role in ... We are looking for an organized, proactive, and detail-oriented Workplace Coordinator to join the ...

Savvy Search Solutions, LLC

Office Manager

Sonoma, CA · On-site

We are partnering with a well-established and highly respected organization in Palo Alto that is looking for an Workplace Coordinator to join their team. This is an excellent opportunity for someone ...

Savvy Search Solutions, LLC

Office Manager

Hayward, CA · On-site

We are partnering with a well-established and highly respected organization in Palo Alto that is looking for an Workplace Coordinator to join their team. This is an excellent opportunity for someone ...

LG Group

Workplace Experience Coordinator

Chicago, IL · On-site

$55K - $75K/yr

Description POSITION OVERVIEW The Workplace Experience Coordinator serves as the operational and cultural hub of the office, ensuring employees, guests, and partners experience a seamless, welcoming ...

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How much do workplace coordinator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for workplace coordinator in the United States is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.96 per hour, depending on experience, location, and employer.

What is a workplace coordinator?

A Workplace Coordinator is responsible for managing the day-to-day operations of an office or facility to ensure a productive, safe, and efficient work environment. Their duties often include overseeing office supplies, coordinating maintenance and repairs, managing space allocation, and serving as a point of contact for employees and vendors. They may also help organize office events, manage mail and deliveries, and support health and safety initiatives. Workplace Coordinators play a key role in supporting company culture and employee satisfaction by ensuring that the workspace runs smoothly.

What is the difference between Workplace Coordinator vs Office Administrator?

AspectWorkplace CoordinatorOffice Administrator
Primary RoleManages workplace logistics, space planning, and facilities coordinationHandles administrative tasks, scheduling, and office support
Required SkillsFacilities management, organization, communicationAdministrative skills, multitasking, communication
Work EnvironmentFacilities, office spaces, sometimes on-siteOffice setting, administrative offices
Common EmployersCorporations, facilities management companiesBusinesses, government agencies, nonprofits

The main difference is that a Workplace Coordinator focuses on managing the physical workspace and facilities, while an Office Administrator handles general administrative tasks. Both roles require strong organizational skills, but their focus areas differ significantly.

What are the key skills and qualifications needed to thrive as a workplace coordinator?

To thrive as a Workplace Coordinator, you need strong organizational skills, attention to detail, and experience in facilities or office management, often supported by a relevant associate's or bachelor's degree. Familiarity with facility management software, scheduling tools, and basic office technology is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset set standout professionals apart in this role. These skills ensure efficient office operations, high employee satisfaction, and a productive work environment.

How does a workplace coordinator typically collaborate with other departments to ensure smooth office operations?

A Workplace Coordinator regularly partners with departments like IT, Human Resources, and Facilities to address space planning, equipment needs, and employee comfort. They often act as a central point of contact, coordinating office moves, organizing team events, and resolving maintenance issues. Effective communication and organization are key, as they must balance the needs of multiple teams while maintaining a welcoming, efficient workplace. This role requires adaptability and strong interpersonal skills, as priorities can shift quickly based on business needs.
More about Workplace Coordinator jobs
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What states have the most Workplace Coordinator jobs? States with the most job openings for Workplace Coordinator jobs include:
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Workplace Coordinator jobs near you
Infographic showing various Workplace Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,503 per year, or $23.3 per hour.

Coordinator, Workplace Solutions

Royal Caribbean Group

Miami, FL • On-site

Full-time

Posted 23 days ago

Royal Caribbean Group rating

8.7

Company rating: 8.7 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

1st of 9 rated cruise lines

Job description

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world.
We are proud to be the vacation-industry leader with global brands - including Royal Caribbean International, Celebrity Cruises and Silversea Cruises - the most innovative fleet and private destinations, and the best people. Together, we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests.
The Royal Caribbean Group's Workplace Solutions Team has an exciting career opportunity for a full time Coordinator, Workplace Solutions reporting to the Senior Manager, Facilities Management.
This position is onsite and based in Miami, Florida.
This position is also not eligible for work authorization sponsorship.
Position Summary:
The Coordinator, Facilities Management provides operational and administrative support to help maintain Royal Caribbean Group's corporate facilities in a safe, efficient, compliant, and service-oriented manner. This role supports multiple managers within the Facilities Management department and serves as a customer service liaison for internal departments requiring facilities support, including office moves, employee events, shared-space coordination, and other workplace activities. The Specialist coordinates service requests, vendor follow-up, purchase requisitions, invoice/payment status tracking, new hire support, floor audits, and space calendar management to help deliver a positive workplace experience for employees and business partners.
Essential Duties and Responsibilities:
  • Coordinate and monitor maintenance, repair, and workplace service activities across designated corporate facilities to support safe, efficient, and reliable building operations.
  • Review, assign, and track facilities service tickets, work orders, and related requests, coordinating with internal maintenance teams, suppliers, managers, and stakeholders to support timely resolution.
  • Support multiple managers within the Facilities Management department by assisting with administrative coordination, follow-up items, documentation, reporting, and operational priorities.
  • Serve as a customer service liaison for internal departments requesting facilities support, including office moves, employee events, shared-space needs, seating coordination, and similar workplace activities.
  • Assist with office moves, furniture reconfigurations, signage, key requests, supplies, equipment orders, event support, and other workplace coordination needs across assigned locations.
  • Support procurement activities by preparing and processing purchase requisitions, tracking purchase order status, maintaining supporting documentation, and following up on PO updates, corrections, cancellations, or blanket PO needs.
  • Monitor invoice and payment status for facilities-related services by coordinating with suppliers, Finance, Procurement, and internal stakeholders to resolve outstanding invoices, rejected requisitions, PO discrepancies, and payment questions.
  • Communicate with suppliers and vendors regarding quotes, proposals, invoices, proof of delivery, service schedules, billing requirements, and required submission documentation.
  • Assist in managing vendor relationships to ensure agreed service levels are met for building systems, janitorial services, pantry services, furniture services, parking, supplies, and other facility-related support.
  • Assist in the planning and execution of preventive maintenance programs for HVAC, electrical, plumbing, kitchen, pantry, and other building systems.
  • Monitor facility operations to support compliance with safety standards, internal procedures, documentation requirements, and regulatory expectations.
  • Conduct floor walks, inspections, and audit counts to validate space conditions, workplace needs, furniture and equipment counts, maintenance items, and employee experience concerns.
  • Support the new hire workstation process by assisting with seat allocation, desk assignments, name tags, workstation readiness, hiring manager coordination, and related tracking documents.
  • Track shared-space calendars and schedules for areas such as cafeterias, conference or support spaces, service windows, cleanings, events, and other facilities-managed activities.
  • Prepare service requests, supplier communications, status updates, reports, and documentation required for facility-related activities.
  • Track and analyze recurring requests, operational trends, maintenance performance, and service follow-up items to identify opportunities for process improvement.
  • Support the budgeting process by collecting, consolidating, and validating facility-related expense data, invoice details, and purchase order information.
  • Respond promptly and professionally to facility service requests and employee/customer needs, ensuring appropriate communication, escalation, and follow-through.

Qualifications, Knowledge and Skills:
Education
  • High school diploma or equivalent required; Associate or Bachelor's degree in Facilities Management, business administration or related field preferred.

Experience
  • Minimum of 4 years of experience in an administrative, coordination, or management support role providing support for residential, commercial, or corporate building operations. Experience with accounting support, supplier coordination, tenant/customer service, invoice follow-up, purchase orders, or payment tracking is preferred.

Technical/Functional Skills
  • Ability to review, track, and support utilities payments, supplier invoices, payment discrepancies, and related account analysis in coordination with Finance, Procurement, suppliers, tenants/landlords, and internal customers.
  • Proficiency in work order systems, Microsoft Office Suite. Experience with facilities management or work orders software is a plus.
  • Strong organizational and multitasking skills to handle multiple priorities effectively.

Behavioral Competencies
  • Excellent problem-solving and communication skills.
  • Ability to work collaboratively with cross-functional teams and external vendors.
  • Detail-oriented and proactive approach to maintenance and facility issues.
  • Commitment to safety and compliance practices.

Agency and Third-Party Submissions: Please note this is a direct search by the Company, and applications through agencies and other third parties will not be accepted, nor will fees be paid for unsolicited resumes. Any unsolicited resumes will be considered the Company's property.
We know there's a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We'll hope to see you onboard soon!
It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.

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