Word Processing Assistant Jobs (NOW HIRING)

About Allen Matkins

Allen Matkins, a law firm with over 285 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices, allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

About the Position

The Word Processor supports both Transactional and Litigation practices, with responsibilities that include preparing and editing legal documents, spreadsheets, presentations and PDFs, formatting documents, troubleshooting document issues, and transcribing dictation.  Our work environment is busy and collaborative, so adaptability, readiness to multitask and think critically, efficiency, close attention to detail and a strong sense of teamwork are key qualities needed to thrive in this position. This position is currently designated as remote; however, work must be performed within the state of California. Employees are required to maintain a primary residence and work location in California.

Essential Duties and Responsibilities:

• Produce and edit complex legal documents including purchase, leasing, joint venture and corporate documents, pleadings, court forms and various other documents, while adhering to Firm styles and guidelines.
• Assist with Word document formatting, styling and cleanup.
• Conversion of PDFs to Word documents and other formats.
• Perform complex document revisions based markups and attorney instructions in a timely manner.
• Substantial editing of transactional documents such as leases and purchase documents, often with heavy revisions containing track changes, requiring formatting, styles, headers/footers, Table of Contents and Indexes.
• Create and update Tables of Authorities and Tables of Contents in Pleadings.
• Create and edit PowerPoint presentations.
• Manage electronic files in NetDocuments.
• Create, format and edit spreadsheets.
• Accurate transcription of digital dictation.
• Assist end users with troubleshooting document issues.
• Handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines.
• Actively monitor and manage workflow in shared Outlook inbox and BigHand Hub work folders.
• Prepare and circulate documents for signature using DocuSign.
• Edit exhibit images in photo editing software.
• Other duties as assigned.

Education and/or Experience:

High school diploma or equivalent required, college degree preferred. 3-5 years of law firm word processing experience required.

Qualifications:

• Ability to adapt to changing priorities and meet tight deadlines in response to business needs.
• Demonstrated sound judgment and the capacity to handle confidential information with discretion.
• Self-motivated and able to follow instructions accurately while working independently in a fast-paced environment.
• Strong collaboration skills and a team-oriented approach to working with fellow Word Processors.
• Highly organized and detail-oriented, with expert-level proficiency in Microsoft Word.
• Excellent verbal communication and customer service skills, with the ability to engage professionally across all levels of the organization.
• Exceptional spelling, grammar, punctuation, sentence structure, and proofreading abilities.
• Minimum typing speed of 70 words per minute.
• Advanced proficiency in Microsoft Office Suite, Adobe Acrobat Pro DC, Microsoft Visio, and experience with NetDocuments or similar document management systems.
• Familiarity with Adobe Photoshop, AIA Contract Documents, AIR CRE, DocuSign and Litera Best Authority is strongly preferred.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement
Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression. 

California Consumer Privacy Act

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.

Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $75,000.00 - $105,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location. 

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.