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Word Processing Assistant Jobs (NOW HIRING)

BANDANA

Librarian Processing Assistant

Manhattan, NY · On-site

$33.03/hr

Librarian Processing Assistant NYU is hiring for a Librarian Processing Assistant Position in ... word processing, spreadsheet, and database software; ability to perform detailed work as well as ...

Nexus Staff Inc.

Data Entry and Word Processing

Manhattan, NY · On-site

$18.25 - $21.50/hr

Data Entry and Word Processing Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100 ... assist with data entry and document scanning to help address a backlog of case files within the ...

Bodman PLC

Word Processor

Detroit, MI

$41K - $46K/yr

We are looking for a full-time evening word processor for our Detroit office. Position hours are ... their assistants in a busy law office. Proofread and redline documents to ensure accuracy of ...

Nexus Staff Inc.

Data Entry and Word Processing

Manhattan, NY · On-site

$18.25 - $21.50/hr

Data Entry and Word Processing Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100 ... assist with data entry and document scanning to help address a backlog of case files within the ...

Bodman PLC

Word Processor

Detroit, MI

$41K - $46K/yr

Description We are looking for a full-time evening word processor for our Detroit office. Position ... their assistants in a busy law office. Proofread and redline documents to ensure accuracy of ...

Bodman PLC

Word Processor

Detroit, MI

$41K - $46K/yr

Description We are seeking a full-time evening word processor for our Detroit office. Position ... their assistants in a busy law office. Proofread and redline documents to ensure accuracy of ...

Amentum

Senior Word Processor

Tucson, AZ · On-site

$19.16/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

Amentum

Senior Word Processor

Phoenix, AZ · On-site

$20.60/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

Cynet Systems

Data Entry and Word Processing

Brooklyn, NY · On-site

$22 - $23/hr

Perform data entry, verification, report preparation, tracking and monitoring records, processing ... College Assistant, and classified staff personnel actions. * Ensure a seamless transition to ...

CYNET SYSTEMS

Data Entry and Word Processing

Brooklyn, NY · On-site

$22 - $23/hr

Perform data entry, verification, report preparation, tracking and monitoring records, processing ... College Assistant, and classified staff personnel actions. * Ensure a seamless transition to ...

Amentum

Senior Word Processor

Tucson, AZ · On-site

$19.16/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

Amentum

Senior Word Processor

Phoenix, AZ · On-site

$20.60/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

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Word Processing Assistant information

What are some common challenges word processing assistants face when managing multiple document requests from different departments?

Word Processing Assistants often handle requests from various teams simultaneously, which can make prioritizing tasks challenging. Managing tight deadlines, ensuring accuracy, and adapting to different formatting standards are common hurdles. Effective communication and strong organizational skills are crucial for balancing competing priorities and delivering high-quality documents on time. Collaborating closely with colleagues and supervisors can help clarify expectations and streamline workflow.

What is the difference between Word Processing Assistant vs Data Entry Clerk?

AspectWord Processing AssistantData Entry Clerk
Primary RoleCreating, editing, and formatting documentsInputting and updating data into databases or spreadsheets
Skills & CertificationsProficiency in word processing software, basic typing skillsFast typing, attention to detail, familiarity with data management tools
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Industry UsageAdministrative, legal, educational sectorsHealthcare, finance, government agencies

While both roles involve typing and computer skills, a Word Processing Assistant focuses on document creation and editing, whereas a Data Entry Clerk specializes in inputting and managing data. The roles often overlap in office environments but serve different primary functions.

What are the key skills and qualifications needed to thrive as a word processing assistant?

To thrive as a Word Processing Assistant, you need strong typing skills, attention to detail, and proficiency in grammar and formatting, often supported by a high school diploma or equivalent. Familiarity with word processing software such as Microsoft Word and Google Docs, as well as office equipment, is typically required. Excellent organizational skills, time management, and the ability to communicate clearly help individuals excel in this role. These skills ensure accurate document preparation, efficient workflow, and reliable support for teams and supervisors.

What is a word processing assistant?

Word Processing Assistants are administrative professionals who specialize in creating, formatting, editing, and proofreading documents using word processing software. They support organizations by preparing reports, correspondence, presentations, and other materials, ensuring accuracy and consistency in all documentation. Their role may also involve managing files, inputting data, and performing basic clerical tasks to assist other staff members. Attention to detail and proficiency with software like Microsoft Word are essential skills for this position.
What cities are hiring for Word Processing Assistant jobs? Cities with the most Word Processing Assistant job openings:
What are the most commonly searched types of Word Processing jobs? The most popular types of Word Processing jobs are:
What states have the most Word Processing Assistant jobs? States with the most job openings for Word Processing Assistant jobs include:
Word Processing Assistant jobs near you
Infographic showing various Word Processing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Assistant (Word Processing) - Admissions

SUNY Westchester Community College

Valhalla, NY • On-site

$63K/yr

Other

Medical, Retirement

Re-posted 7 days ago

Job description


The Office Assistant (WP) provides operational support to the Office of Admissions in a fast-paced, student-centered environment. The incumbent performs a wide variety of clerical and administrative support tasks with a high degree of independence, accuracy, professionalism, and attention to detail and functions as an assistant to a number of administrative and professional staff persons.
Reporting to the Director of Admissions, the incumbent assists with admissions communications, recruitment event coordination, payroll and personnel processing, records management, and general office operations.
Admissions Communications & Mailings
  • Generates admissions correspondence using PeopleSoft, Microsoft Word, and Excel.
  • Prepares and distributes weekly applicant mailings.
  • Scans and indexes admissions letters and documents into OnBase.
  • Prepares enrollment packets and registration materials during Peak Registration periods
  • Communicates with applicants regarding missing or incorrect application information.
Office Operations & Purchasing
  • Monitors and orders office and recruitment supplies.
  • Maintains supply inventories and storage areas.
  • Processes purchase requisitions and assists with budget monitoring using PeopleSoft Finance.
  • Obtains quotes and purchases materials for recruitment activities and Open House events.
Payroll & Personnel Support
  • Submits adjunct and seasonal employee payroll hours.
  • Processes clerical overtime submissions.
  • Assists with payroll projections and personnel-related paperwork.
Recruitment & Outreach Support
  • Maintains recruitment calendars and event records.
  • Processes travel authorizations and reimbursements for recruitment staff.
  • Tracks recruitment expenses and prepares recruitment-related mailings.
  • Supports recruitment activities throughout the year.
Student Worker Supervision
  • Assists with the recruitment, assignment, and monitoring of student workers and volunteers.
  • Tracks student worker hours and communicates with the Federal Work-Study Office.
Open House Coordination
  • Assists with planning and implementation of two annual Open House events.
  • Maintains mailing databases and promotional outreach lists.
  • Coordinates supplies, signage, work orders, and event logistics.
  • Assists with event setup, breakdown, and vendor payments.
General Administrative Support
  • Distributes mail and maintains office materials.
  • Creates promotional flyers and office signage.
  • Processes application fees and submits deposits.
  • Submits work orders and Personnel Action Forms (PAFs).
  • Maintains recruitment databases and RSVP lists.
  • Prepares meeting notes and provides general administrative support as assigned.
  • Performs additional duties as assigned by the Director of Admissions

Requirements:
REQUIRED QUALIFICATIONS: *This is a Civil Service position. The Department of Civil Service has developed a hiring program that streamlines the appointment process to allow agencies to hire diverse, qualified employees quickly and without examinations. The hiring for emergency limited placement (HELP) program temporarily removes the civil service exam requirement for this title.*
Possession of a high school or equivalency diploma and three years of experience where the primary function of the position was performing general office/clerical work, two years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents required. The ability to follow instructions without close supervision is required. Excellent communication and writing skills are also required. The successful candidate must be highly organized, detail-oriented, able to manage multiple priorities, and demonstrate strong customer service, communication, and computer skills.
PREFERRED QUALIFICATIONS: Possession of a minimum of an Associate's degree or Microsoft Office Certification or course work in Microsoft Office applications is preferred. Experience working in an educational institution is also preferred.
Additional Information:
POSITION EFFECTIVE: Priority will be given to applications received by July 14, 2026. However, the interview process may include the review of application beyond the application deadline date, as necessary, and until the position is filled.
WORK SCHEDULE: The work schedule is Monday through Friday 9:00 a.m. to 5:00 p.m.
SALARY & BENEFITS: The starting salary is $52,311. Additional compensation with seniority steps maximize at a salary of $63,413. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.
Application Instructions:
Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled.
Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.
The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

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