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Word Processing Assistant Jobs (NOW HIRING)

CYNET SYSTEMS

Data Entry and Word Processing

Albany, NY · On-site

$23 - $24/hr

Distribute mail to the appropriate units throughout the office. * Assist staff with document ... Word Processing. * Mail Processing. * Document Retrieval. * Database Searching. * Cenuity System.

Amentum

Senior Word Processor

Phoenix, AZ · On-site

$20.60/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

Amentum

Senior Word Processor

Tucson, AZ · On-site

$19.16/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

Amentum

Senior Word Processor

Tucson, AZ · On-site

$19.16/hr

Maintain records (stored both manually and electronically) * Assist preparing case files for ... At least two (2) years of word processing experience, including one year in the specific office ...

Cynet Systems

Data Entry and Word Processing

Brooklyn, NY · On-site

$22 - $23/hr

Perform data entry, verification, report preparation, tracking and monitoring records, processing ... College Assistant, and classified staff personnel actions. * Ensure a seamless transition to ...

CYNET SYSTEMS

Data Entry and Word Processing

Brooklyn, NY · On-site

$22 - $23/hr

Perform data entry, verification, report preparation, tracking and monitoring records, processing ... College Assistant, and classified staff personnel actions. * Ensure a seamless transition to ...

Rose International

Data Entry and Word Processing

Albany, NY · On-site

$17 - $22.50/hr

Place processed documents into the appropriate distribution bins for routing * Assist staff with document retrieval and records-related requests * Search the corporate database using established ...

Guild Mortgage

Loan Processing Assistant

Moses Lake, WA · On-site

$17.13 - $21.81/hr

Loan Processor Assistant Guild Mortgage Company, closing loans and opening doors since 1960. As a ... Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and ...

Guild

Loan Processing Assistant

Moses Lake, WA · On-site

$14.54 - $21.81/hr

Position Summary The Loan Processor Assistant plays an important role in the organization by ... Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and ...

Guild

Loan Processing Assistant

Moses Lake, WA · On-site

$17.13 - $21.81/hr

Position Summary The Loan Processor Assistant plays an important role in the organization by ... Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and ...

Guild Mortgage

Loan Processing Assistant

Moses Lake, WA

$30K - $45K/yr

Position Summary The Loan Processor Assistant plays an important role in the organization by ... Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and ...

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Word Processing Assistant information

What is a word processing assistant?

Word Processing Assistants are administrative professionals who specialize in creating, formatting, editing, and proofreading documents using word processing software. They support organizations by preparing reports, correspondence, presentations, and other materials, ensuring accuracy and consistency in all documentation. Their role may also involve managing files, inputting data, and performing basic clerical tasks to assist other staff members. Attention to detail and proficiency with software like Microsoft Word are essential skills for this position.

What are the key skills and qualifications needed to thrive as a word processing assistant?

To thrive as a Word Processing Assistant, you need strong typing skills, attention to detail, and proficiency in grammar and formatting, often supported by a high school diploma or equivalent. Familiarity with word processing software such as Microsoft Word and Google Docs, as well as office equipment, is typically required. Excellent organizational skills, time management, and the ability to communicate clearly help individuals excel in this role. These skills ensure accurate document preparation, efficient workflow, and reliable support for teams and supervisors.

What are some common challenges word processing assistants face when managing multiple document requests from different departments?

Word Processing Assistants often handle requests from various teams simultaneously, which can make prioritizing tasks challenging. Managing tight deadlines, ensuring accuracy, and adapting to different formatting standards are common hurdles. Effective communication and strong organizational skills are crucial for balancing competing priorities and delivering high-quality documents on time. Collaborating closely with colleagues and supervisors can help clarify expectations and streamline workflow.

What is the difference between Word Processing Assistant vs Data Entry Clerk?

AspectWord Processing AssistantData Entry Clerk
Primary RoleCreating, editing, and formatting documentsInputting and updating data into databases or spreadsheets
Skills & CertificationsProficiency in word processing software, basic typing skillsFast typing, attention to detail, familiarity with data management tools
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Industry UsageAdministrative, legal, educational sectorsHealthcare, finance, government agencies

While both roles involve typing and computer skills, a Word Processing Assistant focuses on document creation and editing, whereas a Data Entry Clerk specializes in inputting and managing data. The roles often overlap in office environments but serve different primary functions.

What are the three basic skills of a word processing assistant?

A word processing assistant needs strong typing and keyboarding skills, proficiency with word processing software such as Microsoft Word or Google Docs, and good attention to detail to ensure accuracy and proper formatting of documents.

What cities are hiring for Word Processing Assistant jobs?

Cities with the most Word Processing Assistant job openings:

What are the most commonly searched types of Word Processing jobs?

The most popular types of Word Processing jobs are:

What states have the most Word Processing Assistant jobs?

States with the most job openings for Word Processing Assistant jobs include:

Word Processing Assistant jobs near you
Infographic showing various Word Processing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Word Processor (Law Firm)

The O'Neil Search Group

Newark, NJ

Full-time

Re-posted 5 days ago

Job description

Word Processor with a strong technical legal background needed at a top NJ law firm.

Minimum of 5 years law firm secretarial and/or word processing experience;



Essential Functions:


Word Processor with a strong technical legal background, capable of working independently and with all

users seeking word processing assistance and/or document problem resolution.

* Respond to incoming administrative tasks in timely manner;

* Document production and editing utilizing Document production and editing utilizing Microsoft

Office, particularly Windows 10 & Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power

PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream,

Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign, and similar software;

* Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines;

* Printing complex documents;

* User support and customer service. Providing technical assistance via e-mail, phone, helpdesk ticketing system and in-person;

* Facilitating the creation/edition of Tables of Authorities and Table of Contents using Best Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking;


* Data entry using various software applications and/or transcripts of analog/digital dictation;


* Knowledge and competence in E-Filing in both Federal and State Courts in NJ/NY;


* Knowledge and competence for In-Person/Virtual Notarization;

* Perform duties of department secretary when requested or required by department operations;





Competencies:


* Minimum of 5 years law firm secretarial and/or word processing experience;

* Advanced knowledge of multiple legal software: Microsoft Suite (Word, Outlook, Excel,

PowerPoint), Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF,

iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;

* Ability to multi-task and prioritize assignments; excellent attention to detail:

* Strong Customer Service Skills; flexiblity to stay late/come in early as necessary;

* Strong problem-solving skills;

* Strong organizational and interpersonal skills;

* Strong oral and written communication skills;

* Ability to quickly learn new technology and develop computer skills as required to meet users

questions;

* Ability to work independently and complete a high volume of work in a timely manner


Education:

* High School Diploma required; Bachelor's or Associate degree a plus.



ONeil Search Group logo

About ONeil Search Group

Sourced by ZipRecruiter

Since 1989, The ONeil Search Group has been trusted by the nation’s top tier law firms, financial corporations, mid-sized and specialty boutiques to provide capable, professional employees. With over 50 years of combined experience, our search consultants bring an abundance of connections, intelligence and acumen to their jobs. Furthermore, at The ONeil Search Group, we use a team approach. We share resources and advice so that our clients and our applicants get the best of everything we have to offer. Our dedication and commitment to your satisfaction has earned us an excellent reputation in the recruiting, legal and financial communities. Whether you are an applicant or a client, the ONeil Search team is devoted to fulfilling your unique, specific needs.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

NY, US

Year founded

1989

View All ONeil Search Group Jobs