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Word Processing Assistant Jobs in California (NOW HIRING)

Fisher & Phillips LLP

Word Processor

Irvine, CA · Hybrid

$46/hr

(Irvine, Full-time, Hybrid) Fisher Phillips, a national employment and labor law firm, is seeking an experienced Word Processor/Legal Administrative Assistant for its Irvine office. Our range of ...

SAWMASTER DIAMOND TOOLS INC

Be Seen First

** Office / Sales Assistant **

Riverside, CA · On-site

$17 - $19/hr

We are seeking an Office/Sales Assistant to join our team! Your responsibilities would involve the ... Updating paperwork, maintaining documents, and word processing. * Helping organize and maintain ...

SAWMASTER DIAMOND TOOLS INC

Be Seen First

** Office / Sales Assistant **

Riverside, CA · On-site

$17 - $19/hr

We are seeking an Office/Sales Assistant to join our team! Your responsibilities would involve the ... Updating paperwork, maintaining documents, and word processing. * Helping organize and maintain ...

Northern Impact

Assistant Project Manager

Fresno, CA · On-site

Project Manager Assistant will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel ...

Sun Mar Health Care

Business Office Assistant

Los Angeles, CA · On-site

$18.25 - $23.75/hr

If you are a customer service oriented individual with a Business Office Assistant background, we ... in word processing.o Organizes and maintains office areas.o Performs general office duties.o ...

Sun Mar Health Care

Business Office Assistant

San Jose, CA

$20 - $25.75/hr

If you are a customer service oriented individual with a Business Office Assistant background, we ... in word processing.o Organizes and maintains office areas.o Performs general office duties.o ...

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Word Processing Assistant information

What is a word processing assistant?

Word Processing Assistants are administrative professionals who specialize in creating, formatting, editing, and proofreading documents using word processing software. They support organizations by preparing reports, correspondence, presentations, and other materials, ensuring accuracy and consistency in all documentation. Their role may also involve managing files, inputting data, and performing basic clerical tasks to assist other staff members. Attention to detail and proficiency with software like Microsoft Word are essential skills for this position.

What are the key skills and qualifications needed to thrive as a word processing assistant?

To thrive as a Word Processing Assistant, you need strong typing skills, attention to detail, and proficiency in grammar and formatting, often supported by a high school diploma or equivalent. Familiarity with word processing software such as Microsoft Word and Google Docs, as well as office equipment, is typically required. Excellent organizational skills, time management, and the ability to communicate clearly help individuals excel in this role. These skills ensure accurate document preparation, efficient workflow, and reliable support for teams and supervisors.

What are some common challenges word processing assistants face when managing multiple document requests from different departments?

Word Processing Assistants often handle requests from various teams simultaneously, which can make prioritizing tasks challenging. Managing tight deadlines, ensuring accuracy, and adapting to different formatting standards are common hurdles. Effective communication and strong organizational skills are crucial for balancing competing priorities and delivering high-quality documents on time. Collaborating closely with colleagues and supervisors can help clarify expectations and streamline workflow.

What is the difference between Word Processing Assistant vs Data Entry Clerk?

AspectWord Processing AssistantData Entry Clerk
Primary RoleCreating, editing, and formatting documentsInputting and updating data into databases or spreadsheets
Skills & CertificationsProficiency in word processing software, basic typing skillsFast typing, attention to detail, familiarity with data management tools
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Industry UsageAdministrative, legal, educational sectorsHealthcare, finance, government agencies

While both roles involve typing and computer skills, a Word Processing Assistant focuses on document creation and editing, whereas a Data Entry Clerk specializes in inputting and managing data. The roles often overlap in office environments but serve different primary functions.

What are the three basic skills of a word processing assistant?

A word processing assistant needs strong typing and keyboarding skills, proficiency with word processing software such as Microsoft Word or Google Docs, and good attention to detail to ensure accuracy and proper formatting of documents.

What are the most commonly searched types of Word Processing jobs in California?

The most popular types of Word Processing jobs in California are:

What cities in California are hiring for Word Processing Assistant jobs?

Cities in California with the most Word Processing Assistant job openings:

Word Processing Assistant jobs near you
Infographic showing various Word Processing Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Word Processor

Fisher & Phillips LLP

Irvine, CA • Hybrid

$46/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

(Irvine, Full-time, Hybrid)

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Word Processor/Legal Administrative Assistant for its Irvine office. Our range of experience enables us to bring efficient and practical solutions to today's labor and employment law problems. For more information about the firm, please visit our website at www.fisherphillips.com.

Position Summary

The Word Processor works in a team-oriented environment and is responsible for providing first-class legal administrative support to the firm, including attorneys, paralegals, secretaries and others. This individual must make sound judgments handling work and communicating with others.

Primary Responsibilities

  • Create, edit, and format documents using a variety of applications.
  • Input and revise all MS Office Documents.
  • Create master captions/Proofs of Service for new matters, and responsive shells as needed.
  • OCR documents; convert, clean and format documents to/from different file formats.
  • Create Tables of Contents and Tables of Authorities within existing legal documents, using appropriate formatting, coding, and related software.
  • Have the ability to perform merge applications, macros and special command functions as well as a general knowledge of other software packages and applications including Adobe Acrobat.
  • Quality Check all work performed.

Knowledge, Skills and Abilities

  • College course work/ or legal secretarial field or equivalent combination of experience/training in other non-related field is required
  • Proficiency in Microsoft Word, Excel, PowerPoint and Adobe Professional.
  • iManage Work (DeskSite) or other comparable document management system experience preferred.
  • Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast-paced environment.
  • Ability to work as a productive team member, contributing to the concept of continuous improvement of the department and its service offerings.

Personal Attributes

  • Excellent written, oral, and interpersonal communication skills.
  • Highly self-motivated, self-directed and attentive to detail.
  • Ability to effectively prioritize and execute tasks in a fast-paced environment.
  • Flexible and willing to pitch in wherever needed; always reflects a “can do” attitude.
  • Maintains an exceptional customer service attitude and demeanor at all times.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

The hourly rate range for this position is $ 39.00- $46.00. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.

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