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Word Processing Assistant Jobs in Chicago, IL (NOW HIRING)

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Word Processing Assistant information

What are some common challenges word processing assistants face when managing multiple document requests from different departments?

Word Processing Assistants often handle requests from various teams simultaneously, which can make prioritizing tasks challenging. Managing tight deadlines, ensuring accuracy, and adapting to different formatting standards are common hurdles. Effective communication and strong organizational skills are crucial for balancing competing priorities and delivering high-quality documents on time. Collaborating closely with colleagues and supervisors can help clarify expectations and streamline workflow.

What is the difference between Word Processing Assistant vs Data Entry Clerk?

AspectWord Processing AssistantData Entry Clerk
Primary RoleCreating, editing, and formatting documentsInputting and updating data into databases or spreadsheets
Skills & CertificationsProficiency in word processing software, basic typing skillsFast typing, attention to detail, familiarity with data management tools
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Industry UsageAdministrative, legal, educational sectorsHealthcare, finance, government agencies

While both roles involve typing and computer skills, a Word Processing Assistant focuses on document creation and editing, whereas a Data Entry Clerk specializes in inputting and managing data. The roles often overlap in office environments but serve different primary functions.

What are the key skills and qualifications needed to thrive as a word processing assistant?

To thrive as a Word Processing Assistant, you need strong typing skills, attention to detail, and proficiency in grammar and formatting, often supported by a high school diploma or equivalent. Familiarity with word processing software such as Microsoft Word and Google Docs, as well as office equipment, is typically required. Excellent organizational skills, time management, and the ability to communicate clearly help individuals excel in this role. These skills ensure accurate document preparation, efficient workflow, and reliable support for teams and supervisors.

What is a word processing assistant?

Word Processing Assistants are administrative professionals who specialize in creating, formatting, editing, and proofreading documents using word processing software. They support organizations by preparing reports, correspondence, presentations, and other materials, ensuring accuracy and consistency in all documentation. Their role may also involve managing files, inputting data, and performing basic clerical tasks to assist other staff members. Attention to detail and proficiency with software like Microsoft Word are essential skills for this position.
What are the most commonly searched types of Word Processing jobs in Chicago, IL? The most popular types of Word Processing jobs in Chicago, IL are:
Word Processing Assistant jobs near you
Infographic showing various Word Processing Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

College Clerical Assistant I (Part-Time)

City Colleges of Chicago

Chicago, IL • On-site

$17 - $18.25/hr

Other

Re-posted 25 days ago

City Colleges Of Chicago rating

7.8

Company rating: 7.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

229th of 618 rated colleges and universities

Job description

COLLEGE CLERICAL ASSISTANT I - Academic Support Centers - (PART-TIME)
TRUMAN COLLEGE

Truman College is seeking a part-time College Clerical Assistant I to provide assistance in our Academic Support Centers: the Writing and Reading Center, the Math Center &CIS Lab, and the Science Center. Truman College's Academic Support Centers provide tutoring and study space designed to help students thrive academically. Students can receive drop-in or appointment-based tutoring to complete their homework and academic goals. Both credit and Adult Education students are served in all of Truman's academic support centers.

 

GENERAL RESPONSIBILITIES:

  • Prepares routine records, memos and forms; proofs completed assignments for errors and makes appropriate corrections; maintains office and student record files in alphabetical and/or numerical order.
  • Receives and sorts incoming mail and distributes to appropriate personnel or office; answers telephones, takes messages and transfers calls; provides general information to students regarding registration, financial aid, departmental course offerings and campus policies and procedures.
  • Collates materials such as exams, classroom handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence.
  • Operates basic office equipment; prepares order requisitions for needed office supplies and materials; and may assist during student registration.

QUALIFICATIONS:

  • Graduation from high school or the equivalent is required. Some clerical and word processing experience preferred.
  • Must have availability 5 days a week; Mondays required
    • Must be able to work mornings at 10am, or evenings until 6:30pm, on a consistent basis
    • Saturday availability desirable
  • Bilingual applicants highly preferred
  • Knowledge of word processing software; and knowledge of basic office procedures.
  • Ability to follow oral and written instructions; and ability to operate a personal computer.
  • Skill in basic filing; and good verbal communication skills.

 Additional Information:

Starting Salary Range: $17.00 - $18.25/hr.

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

This is a Local 1708 Union position.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in CCC!

Additional Information

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