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Word Processing Assistant Jobs in Oregon (NOW HIRING)

Kairos

Josephine - Administrative Assistant

Grants Pass, OR · On-site

$17.50 - $23.50/hr

Word processing skills, ability to multi-task in a fast-paced environment, must possess excellent ... Essential Duties and Responsibilities * Assist clients with the completion of intake process ...

AKS Engineering & Forestry, LLC

Office Assistant

Bend, OR · On-site

$17.75 - $23.25/hr

Administrative Support: Assist with word processing, project filing, and spreadsheet tasks. * Project Coordination: Support project managers, manage documentation, and facilitate communication.

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Word Processing Assistant information

What is a word processing assistant?

Word Processing Assistants are administrative professionals who specialize in creating, formatting, editing, and proofreading documents using word processing software. They support organizations by preparing reports, correspondence, presentations, and other materials, ensuring accuracy and consistency in all documentation. Their role may also involve managing files, inputting data, and performing basic clerical tasks to assist other staff members. Attention to detail and proficiency with software like Microsoft Word are essential skills for this position.

What are the key skills and qualifications needed to thrive as a word processing assistant?

To thrive as a Word Processing Assistant, you need strong typing skills, attention to detail, and proficiency in grammar and formatting, often supported by a high school diploma or equivalent. Familiarity with word processing software such as Microsoft Word and Google Docs, as well as office equipment, is typically required. Excellent organizational skills, time management, and the ability to communicate clearly help individuals excel in this role. These skills ensure accurate document preparation, efficient workflow, and reliable support for teams and supervisors.

What are some common challenges word processing assistants face when managing multiple document requests from different departments?

Word Processing Assistants often handle requests from various teams simultaneously, which can make prioritizing tasks challenging. Managing tight deadlines, ensuring accuracy, and adapting to different formatting standards are common hurdles. Effective communication and strong organizational skills are crucial for balancing competing priorities and delivering high-quality documents on time. Collaborating closely with colleagues and supervisors can help clarify expectations and streamline workflow.

What is the difference between Word Processing Assistant vs Data Entry Clerk?

AspectWord Processing AssistantData Entry Clerk
Primary RoleCreating, editing, and formatting documentsInputting and updating data into databases or spreadsheets
Skills & CertificationsProficiency in word processing software, basic typing skillsFast typing, attention to detail, familiarity with data management tools
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Industry UsageAdministrative, legal, educational sectorsHealthcare, finance, government agencies

While both roles involve typing and computer skills, a Word Processing Assistant focuses on document creation and editing, whereas a Data Entry Clerk specializes in inputting and managing data. The roles often overlap in office environments but serve different primary functions.

What are the three basic skills of a word processing assistant?

A word processing assistant needs strong typing and keyboarding skills, proficiency with word processing software such as Microsoft Word or Google Docs, and good attention to detail to ensure accuracy and proper formatting of documents.

What cities in Oregon are hiring for Word Processing Assistant jobs?

Cities in Oregon with the most Word Processing Assistant job openings:

Word Processing Assistant jobs near you
Infographic showing various Word Processing Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Client Service Assistant

Meketa Investment Group

Portland, OR • On-site

$22 - $25/hr

Full-time

Re-posted 17 days ago

Job description

Client Service Assistant
The Client Service Assistant is primarily responsible for providing administrative support to the investment staff, including word-processing, report production, and coordinating and maintaining company files. The Client Service Assistant is also responsible for maintenance of contacts and calendars within the company's contact databases. The Client Service Assistant reports to the Administrative Manager.
Required Skills:
  • Proven knowledge and facility with Microsoft Office software, especially Word and PowerPoint
  • Strong organizational skills
  • Professional telephone manner
  • Excellent attention to detail
  • Strong social skills
  • Ability to work accurately in a detailed and time-sensitive environment
  • Work well with employees from other company departments
  • Ability to learn and understand the different facets of our business
  • Minimum of two years of administrative experience in a corporate setting

Essential Responsibilities:
  • Prepare client-ready reports and correspondence, including editing, printing, binding, and distributing client quarterly reviews
  • Provide administrative support to investment, operations, and systems staffs as needed
  • Facilitate team communications to ensure timely reporting for clients.
  • Ensure timely reporting for clients by managing reporting deadlines for the client team
  • Provide support for one or more assigned committees, which includes scheduling and attending meetings, formatting and distributing agendas and meeting materials, taking and distributing minutes, and recording votes.
  • Maximize company productivity through proficient use of appropriate software applications
  • Work with other members of the administrative staff to establish and communicate broadly uniform administrative procedures and practices
  • Provide backup for the receptionist, including answering and screening in-coming calls, greeting visitors, mail and fax distribution, and the preparation of facilities for in-house meetings
  • Utilize Meketa-approved technology (including AI), software, and related tools as part of daily work activities to improve quality and efficiency, support decision-making, and enhance deliverables, consistent with company policies and role requirements.
  • Fulfill any and all other duties deemed necessary by management

Measures of Success:
  • Accuracy and timeliness of client report production and correspondence
  • Degree of professionalism in telephone communications with clients and others
  • Responsiveness to requests for administrative support, including requests for word processing and report production assistance
  • Improvements in quality and efficiency of work product
  • Levels of satisfaction of company employees, clients, and guests as end-users of the Client Service Assistant's Service

About Meketa Investment Group
Meketa Investment Group is an employee-owned full service investment consulting and advisory firm. We work with some of the nation's largest and most sophisticated institutional investors including public and private plan sponsors. We have a staff of over 200 employees among our six U.S. office locations and London.
Meketa recognizes that our workforce is a reflection of our company, and we operate in an inclusive environment that accepts and promotes diversity. We believe our employees can best serve our clients in an atmosphere where individuals are treated fairly, where professional growth is developed and encouraged, and where a healthy balance between work and home life is respected and preserved. To support employees, Meketa offers a competitive compensation structure, a wide range of benefits from core insurance benefits to time-based benefits, as well as flexible schedules and support for continuing education.
Meketa is an Equal Employment Opportunity and Affirmative Action Employer.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.
Pay Range: $22 - $25 per hour

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