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Word Processing Assistant Jobs in Oregon (NOW HIRING)

DLR Group

Project Administrator

Portland, OR

Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ... Experience with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint * Familiarity with ...

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Word Processing Assistant information

What are some common challenges Word Processing Assistants face when managing multiple document requests from different departments?

Word Processing Assistants often handle requests from various teams simultaneously, which can make prioritizing tasks challenging. Managing tight deadlines, ensuring accuracy, and adapting to different formatting standards are common hurdles. Effective communication and strong organizational skills are crucial for balancing competing priorities and delivering high-quality documents on time. Collaborating closely with colleagues and supervisors can help clarify expectations and streamline workflow.

What is the difference between Word Processing Assistant vs Data Entry Clerk?

AspectWord Processing AssistantData Entry Clerk
Primary RoleCreating, editing, and formatting documentsInputting and updating data into databases or spreadsheets
Skills & CertificationsProficiency in word processing software, basic typing skillsFast typing, attention to detail, familiarity with data management tools
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Industry UsageAdministrative, legal, educational sectorsHealthcare, finance, government agencies

While both roles involve typing and computer skills, a Word Processing Assistant focuses on document creation and editing, whereas a Data Entry Clerk specializes in inputting and managing data. The roles often overlap in office environments but serve different primary functions.

What are the key skills and qualifications needed to thrive as a Word Processing Assistant, and why are they important?

To thrive as a Word Processing Assistant, you need strong typing skills, attention to detail, and proficiency in grammar and formatting, often supported by a high school diploma or equivalent. Familiarity with word processing software such as Microsoft Word and Google Docs, as well as office equipment, is typically required. Excellent organizational skills, time management, and the ability to communicate clearly help individuals excel in this role. These skills ensure accurate document preparation, efficient workflow, and reliable support for teams and supervisors.

What are Word Processing Assistants?

Word Processing Assistants are administrative professionals who specialize in creating, formatting, editing, and proofreading documents using word processing software. They support organizations by preparing reports, correspondence, presentations, and other materials, ensuring accuracy and consistency in all documentation. Their role may also involve managing files, inputting data, and performing basic clerical tasks to assist other staff members. Attention to detail and proficiency with software like Microsoft Word are essential skills for this position.
What cities in Oregon are hiring for Word Processing Assistant jobs? Cities in Oregon with the most Word Processing Assistant job openings:
Word Processing Assistant jobs near you
Infographic showing various Word Processing Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Project Administrator

Project Administrator

DLR Group

Portland, OR

Other

Posted 8 days ago

Job description

DLR Group's Northwest Region has an opening for an experienced Project Administrator. This role could be based in the following cities:

  • Seattle, WA 
  • Portland, OR

Position Summary 

As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard documentation workflows, organization, and communication tasks essential for the effective functioning of our project teams. The ideal candidate would have experience in the AEC industry. 

What you will do:  

  • Confirm and manage construction phase contractual responsibilities 
  • Coordinate with the construction phase team, including workflows, meetings, and communication 
  • Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows 
  • Establish and maintain tracking and logging for construction documentation workflows 
  • Manage pay applications, ensuring compliance with DLR Group's risk management standards and processing approvals 
  • Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing 
  • Assist with field reports, punch lists, and closeout procedures 

Required Qualifications: 

  • High School Diploma or equivalent 
  • Minimum of 3 years of professional experience in project administration within the AEC (Architecture, Engineering, and Construction) industry.
  • Knowledge of A/E construction phase processes and contractual responsibilities 
  • Proficiency in task organization, completion tracking, and prioritization 
  • Excellent written and spoken communication skills 

Preferred Qualifications: 

  • Experience with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint 
  • Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract Document software 

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