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Weekend Project Coordinator Jobs in Normal, IL (NOW HIRING)

COUNTRY Financial

Administrative Assistant

Bloomington, IL · On-site

$54K - $75K/yr

Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to ...

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Weekend Project Coordinator information

See Normal, IL salary details

$14

$28

$45

How much do weekend project coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for weekend project coordinator in Normal, IL is $28.16, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $32.45 per hour, depending on experience, location, and employer.

What is a weekend project coordinator?

Weekend Project Coordinators are professionals responsible for overseeing and managing projects that occur during weekends. They ensure that all aspects of a project, such as scheduling, resource allocation, and communication, run smoothly outside of regular weekday hours. Their duties often include coordinating with team members, monitoring progress, addressing any issues that arise, and ensuring project milestones are met on time. This role is critical in industries where operations or events take place over the weekend, such as construction, events, or facility maintenance.

How does a weekend project coordinator typically manage communication and collaboration with teams that may have limited availability during weekends?

As a Weekend Project Coordinator, you'll often encounter the challenge of collaborating with team members who may not be working standard hours. Effective communication is key—this usually involves setting clear expectations ahead of the weekend, leveraging project management tools to track progress, and scheduling brief check-ins or status updates at mutually convenient times. Coordinators often rely on asynchronous communication methods, such as emails or shared dashboards, to ensure everyone stays informed. Building strong relationships during the week can also help secure support and prompt responses when needed over the weekend.

What are the key skills and qualifications needed to thrive as a weekend project coordinator, and why are they important?

To thrive as a Weekend Project Coordinator, you need strong organizational skills, project management knowledge, and often a relevant degree or equivalent experience. Familiarity with project management software like Trello, Microsoft Project, or Asana, as well as basic office tools, is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate teams and deliver results under tight deadlines. These skills ensure projects stay on track and stakeholders remain informed, even during non-standard work hours.

What are popular job titles related to Weekend Project Coordinator jobs in Normal, IL?

For Weekend Project Coordinator jobs in Normal, IL, the most frequently searched job titles are:

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The top searched job categories for Weekend Project Coordinator jobs in Normal, IL are:

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Cities near Normal, IL with the most Weekend Project Coordinator job openings:

Weekend Project Coordinator jobs near you

Data Entry and Donor Relations Intern

Baby Fold

Normal, IL • On-site

$14.75 - $19.50/hr

Internship

Re-posted 2 days ago

Key responsibilities

  • Type, organize, and maintain confidential client wish lists and update internal trackers.

  • Use Microsoft Outlook to email donors, call donors to clarify or confirm wish details, and communicate with internal caseworkers.

  • Assist with day-of operations during Christmas Wish List Weekend and Festival of Trees, including helping stuff, organize, and distribute donated gifts.

The Baby Fold rating

8.8

Company rating: 8.8 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Description:

Fall/Winter Internship – Development & Public Relations

Data Entry and Donor Relations Intern
The Baby Fold | Normal, IL (Hybrid Work Available)
Timeframe: August–December 2026 (dates flexible)
Internship Type: Unpaid | Academic Credit Available

Requirements: Age 18 or older with a valid driver’s license and reliable transportation


Do you thrive on organization, precision, and making a meaningful impact? Join The Baby Fold’s Development and Public Relations team this fall and winter to support our Christmas Wish List Program—a cherished annual tradition where donors are matched with children’s toy wishes, giving them the opportunity to shop for and fulfill holiday dreams. As a Data Entry and Public Relations Intern, you'll play a vital behind-the-scenes role in ensuring every wish is tracked, fulfilled, and delivered with care.


This role is expected to work an average of 10 hours per week, with less hours in August and September, and more hours in October, November, and December.

This is a fantastic opportunity to gain hands-on experience in nonprofit data management, client services, and donor relations—all while helping spread the spirit of the season


What You’ll Do:

Data Entry & List Management:

  • Type, organize, and maintain confidential client wish lists
  • Assign wish lists to donors and update internal trackers
  • Use Microsoft Excel  to log, sort, and manage data
  • Format wish details and communications using Microsoft Word
  • Maintain and organize a master binder of printed wish lists

Donor & Caseworker Communication:

  • Use Microsoft Outlook to email donors with lists and updates
  • Call donors to clarify or confirm wish details
  • Communicate with internal caseworkers to ensure wish accuracy
  • Respond promptly and professionally to inquiries and changes

Event Support:

  • Assist with day-of operations during Christmas Wish List Weekend in December (attendance mandatory, December 10-12)
  • Assist with event operations during Festival of Trees (Week of November 16-22)
  • Help stuff, organize, and distribute donated gifts
  • Kindly accept donations in-person at event

Organizational Tasks:

  • Keep accurate records of donor and client interactions in Microsoft Excel
  • Coordinate tracking of pending, assigned, and sent lists
  • Assist with administrative duties and project support during slower periods

What You’ll Gain:

  • Real-world experience in nonprofit operations, data management, and donor coordination
  • Increased proficiency in Microsoft Excel, Word, and Outlook
  • Strengthened communication, multitasking, and organizational skills
  • A portfolio of work contributing to a high-impact holiday outreach effort
  • Insight into the workings of a compassionate and mission-driven nonprofit

Who You Are:

  • Organized, accurate, and skilled in managing digital and physical files
  • Comfortable using Microsoft Office programs (Excel, Word, Outlook)
  • Friendly and clear communicator—both in writing and over the phone
  • Dependable, detail-oriented, and respectful of confidential information
  • A team player who is willing to pitch in wherever needed
Requirements:


What The Baby Fold employees say

Pay

Hours and flexibility

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