Furniture Project Coordinator Jobs in Normal, IL

Job Location: WAVE Cap One Tysons - McLean, VA 22102
Full‑time position available with Haworth’s largest, global contract furniture dealer. Established in 1981, we are a 2nd generation, family‑owned company looking for the ideal candidate to join our team. Our clients range from local businesses to some of the largest companies on the globe with projects ranging from a single office to a fully furnished new building.

Project Managers provide technical design and project management services in support of the sales efforts of the company. People in this role plan, direct and coordinate activities of the designated project to ensure goals and/or objectives of the project are accomplished within the prescribed time frame and funding parameters.

• Maintains daily communication with management, clients, and suppliers. Conducts relationship meetings with clients to assure quality improvement. Prepares project and other reports for management and clients.
• Receives furniture requests from clients. Meets with clients and/or Architect/Design firms to review the scopes of the projects gaining an understanding and clarification. Receives layouts from clients and/or Architect/Design firms and works up the furniture proposal.
• Works with clients and/or Architect/Design firms and supplier on all COM’s and specials as needed. Requests installation pricing from Installation Company. Submits furniture proposals to clients for approval and answers all clients’ follow‑up questions. Works through the project details and deadlines such as timeframe, budget limitations and procedures for completion.
• Receives all purchase orders and change orders from the clients and places the furniture orders with the suppliers. Receives the supplier order acknowledgements and verifies products and quantities for accuracy. Works with the suppliers to ensure the furniture manufacturing lead times meet the client’s project schedules.
• Tracks the progress of the furniture orders with the suppliers and communicates to the clients any changes/variance in the manufacturing and/or shipping schedules. Receives all requested changes to the plans and schedule and evaluates to identify any potential issues.
• Coordinates arrival of furniture at the project sites with the suppliers. Directs all installation activities and monitors progress of the furniture installation. Works closely with installation team to resolve any issues that may arise on the project site. Updates the client on the ongoing progress of furniture installation and any issues that may affect project timelines.
• Performs walk‑through with the clients of the projects upon completion of installation. Prepares punch‑lists which identify all outstanding furniture items at the time of walk‑through.
• Places all replacement orders for missing or damaged furniture with the suppliers. Works with suppliers to expedite all corrective action items to ensure earliest resolution on the job site. Coordinates the installation of any corrective action items and performs final walk‑through with the clients. Follows up on all post‑installation questions.
• Follows up with clients on proposals sent that have not been ordered to determine status of the project. Reviews backlog on a weekly basis and requests projects to be invoiced in a timely manner.
• Submits all invoices to the clients and works with them to ensure timely payments and within terms. Reviews aged accounts receivable reports on a bi‑weekly basis and communicates with the client as needed to resolve all outstanding issues and ensure payment from the client within terms.
• Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

• Bachelor’s degree (B.A.) from a four‑year college or university; or one to two years’ related experience and/or training; or an equivalent combination of education and experience.
• Project Spec, Khameleon & Haworth product experience preferred.
• Must possess strong general computer skills. Microsoft Office, and Microsoft Outlook knowledge.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and algebra. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel objects, tools, or controls; and talk or hear. The employee frequently is required to stand; walk; stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Competitive Benefits/Salary

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