Weekend Events Jobs in Minnesota (NOW HIRING)

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Job Description

The Campus Event Coordinator organizes and pulls together all logistical planning for events occurring at Minneapolis College, serving as a point of contact for internal and external customers from initial inquiry through event execution. This position provides second level administrative responsibilities for contracted services to include food service to include the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.

Responsibilities include, but are not limited to:

• Provide coordination, guidance, and direction to other team members regarding daily set-ups and tasks.Include ITS leadership/technology support, Facilities Building Maintenance Supervisor, Building Services Supervisor, and General Maintenance Lead worker.

• Coordinate schedule for daily set up and tasks. May include coordination of General Maintenance workers, trades staff and technology support. May include coordination with food service vendor or other outside vendors.

• Communicate schedule for daily set up and tasks. May include coordination of General Maintenance workers, trades staff and technology support. May include coordination with food service vendor or other outside vendors.

• Ensure schedules and event details are clearly documented and distributed accordingly.

• Coordinate after-hours and weekend events by planning and communicating staffing needs in advance to ensure appropriate setup, event support, take down, and cleanup.

• Act as liaison to college stakeholders for campus sponsored events and ensure they are conducted at a high level and within the parameters of system/college policy.

Salary Range:

$24.40 - $35.30 hourly / $50,947 - $73,706 annually

Minimum Qualifications

• Demonstrates an effort to improve cultural competence and actively takes steps to include diversity training in professional development.

• Knowledge of facilities procedures related to the planning, preparation, implementation, and evaluation of a wide variety of college events.

• Knowledge of budgeting and financial planning principles sufficient to ensure event compliance and manage budgetary requirements effectively.

• Working knowledge of rules, laws, regulations, agreements, and contracts in event planning sufficient to ensure compliance with applicable terms and conditions.

• The position requires excellent customer service skills, a demonstrated ability to work effectively with diverse groups and possess strong organizational skills.

• Knowledge of collective bargaining agreements sufficient to ensure compliance with contractual and labor agreements.

Preferred Qualification

• Project or event management work experience greater than one year.

Other Requirements

• Former and/or current employees must be in good standing with Minneapolis College.

• In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

Work Shift (Hours / Days of work)

Monday-Friday, 7:00 a.m.-3:30 p.m.

This position may require occasional evening and weekend hours to support campus events and special activities.

Internal Applicants

Eligible bidders must contact Minneapolis College Human Resources, Josh.Kue@minneapolis.edu, in writing on or before the job posting closing date. A bid will be considered timely if delivered to the appropriate official by the posting closing date. In accordance with Article 16 of the Agreement with MAPE, the following position is vacant and will be filled as soon as possible. Only eligible employees as defined by the provisions of Article 16, Section 3, may submit a bid for the vacancy. However, a permanent, non-probationary classified employee who is part-time, unlimited, part-time seasonal or full-time seasonal may bid on a full-time unlimited vacancy at any time. Unclassified and probationary employees are not eligible to bid. Ineligible bidders submit an application online on or before the job posting closing date.

Application Procedure

• Interested Individuals must apply online. Applications submitted by any other method cannot be considered. Please provide a cover letter, electronic resume, and any other documents as needed.

• All upload documents need to be under Resume/CV section. Attach names and contact information of at least four (4) references, two (2) managers and (2) two professionals, who can directly address your qualifications for this position. Please detail your experience in the areas of responsibility and describe how you meet the minimum qualifications on your application.

About

Minneapolis College offers extraordinary educational opportunity to 10,000 students annually with 100 plus degree options. The College has strong ties to corporate and industry partners that support student scholarships, provide state-of-the-art training and equipment, and offer internship and employment opportunities to the College's graduates. Minneapolis College is a member of the Minnesota State colleges and universities system. The safety of all members of the Minneapolis College campus community is of vital concern. Resources including the current Annual Compliance and Security Report are available at the Minneapolis College Public Safety.

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State colleges and universities system.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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