Volunteer Procurement Jobs (NOW HIRING)

General Summary The City's Procurement Supervisor performs professional administrative and complex technical work related to the procurement of goods, non-professional and professional services, construction, and insurance. Supervises assigned staff. Work is performed under the supervision of and reports to the Procurement Manager.

To learn more about the Procurement Division within the City's Finance Department, please visit: https://www.charlottesville.gov/297/Procurement The preferred hiring amount for this position is between $80,556.13 - $98,660.74 Annually. Starting offer is based on applicable education, experience, and internal equity. This full-time, exempt position offers a comprehensive benefits package, including 13 paid holidays plus one floating holiday, vacation and sick leave, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities

This position is also eligible for the following retirement benefits: Choice of retirement plan: Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary. Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account.

The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.

Voluntary 457 Deferred Compensation Plan Eligibility to purchase prior service credit under the Defined Benefit Plan The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the "Benefits" tab within this posting or visit the City's Employee Benefits webpage. Essential Responsibilities and Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

Directs the work of assigned procurement and/or warehouse staff. Supervises, coaches, trains, motivates, and evaluates the performance of assigned staff; interviews, selects, assigns work, and administers disciplinary action to subordinate employees in accordance with established personnel policy and procedures. Establishing professional standards for work quality, quantity, performance, and accountability.

Completes procurement processes using formal and informal methods, from solicitation development to award of contract, for spot and term contract purchases of complex goods, services, construction, and insurance. Interprets applicable procurement regulations, rules, procedures, codes and laws for departmental staff and end users. Drafts formal contracts when required per the City's Internal Contracts Management Policy.

Administers contract processes to include reviewing, evaluating, auditing, and resolving complaints from departments and vendors, and managing contract amendments and contract renewals. Recommends to the Procurement Manager updates to the City's solicitation templates and contract templates based on best practices and/or as required by Code changes. Resolves contractual disputes, claims, and terminations; obtains the assistance of Procurement Manager or City Attorney's office as needed.

Reviews cooperative procurements, sole source and emergency procurements for approval or denial. Provides timely, accurate and responsive procurement support to City departments as needed and assists City personnel in planning and scheduling purchases and preparing forecasts for budget purposes. Authorizes purchase orders on behalf of City in the absence of the Procurement Manager.

Supports the SAP Material Management Module Project Team Lead in the development and execution of SAP strategic and operational plans. Coordinates the formalization of SAP operational procedures and documentation for the Materials Management Module. Develops, coordinates, and delivers procurement training programs and SAP support for decentralized buyers and vendors.

Performs cycle count reconciliation and spot audits on warehouse inventory. Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time. Regular and reliable attendance.

Other Duties Independently manages special projects as assigned. Acts as back-up to Procurement Manager. Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education. Bachelor degree in Business Administration, Public Administration, Finance, Purchasing, Procurement/Acquisitions, Contracts Management or related field AND 3 years of experience in complex procurement of goods and services or other highly related area. OR Associate degree or two years of undergraduate coursework in a related field AND 5 years of experience in complex procurement of goods and services or other highly related area.

OR High School diploma or GED AND 7 years of experience related in complex procurement of goods and services or other highly related. OR An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above. Preferred: Prior supervisory experience.

Current professional certification in purchasing/procurement. Experience with an ERP system, specifically with purchasing and inventory modules. SAP related experience.

Certifications/Licenses/Other Requirements: Within 2 years of employment, must obtain a purchasing certification such as a Virginia Contracting Officer, Certified Professional Public Buyer, Certified Professional Procurement Officer or other approved professional procurement certification. Required to successfully pass a pre-employment background check and pre-employment drug screen. Knowledge, Skills, Abilities and Other Characteristics: Job Knowledge Thorough knowledge of standard office practices, procedures, and equipment.

Thorough knowledge of common business methods, marketing and purchasing practices. Comprehensive knowledge of contract and procurement law and methods of procurement; contract negotiation. Thorough knowledge of federal, Virginia laws and the City Code as they relate to public purchasing.

Thorough knowledge of automated purchasing and inventory systems. Thorough knowledge of relevant financial systems and terminology. Reading Intermediate: ability to read and understand written materials such as specifications, Requests for Proposals, routine contracts, multi-step instruction manuals, and reference materials.

Writing Intermediate: ability to organize data and write clear and concise reports, prepare materials such as business letters, RFPs, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Math Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement. Completes analysis of financial data.

Follows defined procedures and routine to more advanced financial reporting. Communication Skills Advanced: Establish and maintain effective working relationships with City officials, co-workers, vendors, business leaders, and the public. Communicates current and revised policies and makes recommendations regarding implementation.

Examples include contacts that may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Exchanges and/or presents general information clearly, efficiently, and effectively.

Evaluates effectiveness, develops cooperative associations, and utilizes resources to continuously improve communications. Independence and Decision-Making Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Manages special projects with little oversight and assignments may be reviewed upon completion.

Performance reviewed periodically. Knows when to ask questions to complete reports. Monitors accuracy of own transactions.

Analyzes information and records transactions accurately. Maintains accurate records. Recognizes and corrects errors.

Technical Skills Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Demonstrated skill and ability to utilize Microsoft Office applications, spreadsheets, automated systems, financial reporting software, and other department systems/software. Fiscal Responsibilities Prepares accounting and purchasing documents; and does research to justify procurement decisions and language used in documents.

May monitor and/or recommend budget allocations. Supervisory Responsibilities Supervises and monitors performance for a regular group of employees. Input carries substantial weight or makes final decisions on hiring, discipline, work objectives/goals, performance evaluation and work assignments.

Other Characteristics Frequent change of tasks and performing multiple tasks simultaneously. Working closely with others as part of a team. Organization and time management skills, sometimes under strict time constraints.

Tedious or exacting work. Frequent interruptions and requests for service. Work effectively with sensitive and confidential information or issues.

May be required to work additional hours outside of normal schedule. May require dealing with angry, frustrated and/or upset individuals. Physical Conditions & Additional Information Physical Demands: Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Occasionally moves about inside the office to access file cabinets, office machinery, etc. Must be able to communicate information and ideas so others will understand.

Must be able to exchange accurate information in these situations. Ability to observe details at close range (within a few feet of the observer). Machines, Tools, Equipment, Software and Hardware: Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.

Work Environment: Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust. The noise level is usually moderate. The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization.

The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.