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Virtual Scheduling Assistant Jobs in Riverside, CA

HMG Careers

Virtual Sales Rep

San Bernardino, CA · Remote

$69K/yr

Contact provided leads to schedule virtual meetings with clients * Present benefit programs and assist clients with enrollment * Build and maintain strong client relationships * Work closely with ...

Adjudicate Inc

Virtual Support Analyst

Santa Ana, CA · On-site

$24 - $26/hr

Schedule This position is in-office and has an alternating schedule, typically on a monthly basis ... Core Responsibilities · Assist neutrals, clients, and staff in resolving various tech-related ...

Adjudicate Inc

Virtual Support Analyst

Santa Ana, CA · On-site

$24 - $26/hr

Schedule This position is in-office and has an alternating schedule, typically on a monthly basis ... Core Responsibilities · Assist neutrals, clients, and staff in resolving various tech-related ...

Gus's BBQ Claremont

Server Assistant

Claremont, CA

Open and flexible schedule availability * Food handler certification required * ABC Responsible ... Check out our website - Take a virtual tour! - _____ We're a growing family, with plenty of ...

Bicos Hospitality

Server Assistant

Claremont, CA · On-site

Open and flexible schedule availability * Food handler certification required * ABC Responsible ... Check out our website - Take a virtual tour! - _____ We're a growing family, with plenty of ...

Gus's BBQ

Server Assistant

Claremont, CA · On-site

Open and flexible schedule availability * Food handler certification required * ABC Responsible ... Check out our website - Take a virtual tour! - We're a growing family, with plenty of opportunity ...

Gus's BBQ Claremont

Server Assistant

Claremont, CA

Open and flexible schedule availability * Food handler certification required * ABC Responsible ... Check out our website - Take a virtual tour! - _____ We're a growing family, with plenty of ...

Buckle

Assistant in Training

Rancho Cucamonga, CA · On-site

$19 - $23/hr

Virtual Care 24/7 access to general, behavioral, and dermatology consultations. Mental Health ... Time Off Vacation time is earned on a progressive schedule based on your role and years of service ...

Buckle

Assistant in Training

Rancho Cucamonga, CA · On-site

$19 - $23/hr

Virtual Care 24/7 access to general, behavioral, and dermatology consultations. Mental Health ... Time Off Vacation time is earned on a progressive schedule based on your role and years of service ...

Buckle

Assistant Store Manager

Rancho Cucamonga, CA · On-site

$20 - $24/hr

Virtual Care 24/7 access to general, behavioral, and dermatology consultations. Mental Health ... Time Off Vacation time is earned on a progressive schedule based on your role and years of service ...

City of Hope

Medical Assistant III

Irvine, CA · On-site

$18.75 - $24.25/hr

... virtual visit, completing visit wrap-up, scheduling test and off-site procedures where indicated, and charge reconciliation. Your qualifications should include: * High school diploma or equivalent

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Riverside, CA

Virtual Scheduling Assistant information

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How much do virtual scheduling assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for virtual scheduling assistant in Riverside, CA is $20.67, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.56 per hour, depending on experience, location, and employer.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are popular job titles related to Virtual Scheduling Assistant jobs in Riverside, CA?

For Virtual Scheduling Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in Riverside, CA look for?

The top searched job categories for Virtual Scheduling Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Virtual Scheduling Assistant jobs?

Cities near Riverside, CA with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Riverside, CA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $43,003 per year, or $20.7 per hour.

Patient Experience & Front Office Team Lead - Physical Therapy Clinic

Focus Physical Therapy

Rancho Santa Margarita, CA • On-site

$52 - $76/hr

Other

Medical, Retirement, PTO

Posted 17 days ago

Job description

Benefits:
  • 401(k)
  • Employee discounts
  • Health insurance
  • Paid time off
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Training & development
  • Wellness resources

Focus Physical Therapy is looking for a confident, organized, people-first professional to lead our front office — the first and often most important connection our patients have with our practice.

This is not a typical receptionist position.

We are looking for someone who wants to take ownership, solve problems, build relationships, and help people take the next step in getting the care they need.

What You'll Own
  • Managing our daily schedule and proactively working to keep it full and running efficiently
  • Helping new patients move from their first phone call to a scheduled appointment
  • Following up with prospective patients who aren't quite ready to schedule
  • Confidently helping patients understand their care options, including services that may not be covered by insurance
  • Leading and coordinating our front office support team and virtual scheduling assistants
  • Making sure missed calls, cancellations, and scheduling opportunities don't fall through the cracks
  • Tracking a few simple daily numbers so we know what's working and where we need to improve
  • Creating an exceptional experience from the first phone call through every visit
Who We're Looking For

Previous medical office experience is not required. In fact, some of our best candidates may come from hospitality, retail, fitness, customer service, or sales.

What matters most is that you can:

  • Build rapport quickly and make people feel comfortable
  • Confidently discuss price and value without becoming uncomfortable or apologetic
  • Ask good questions, listen well, and help people make decisions
  • Multitask while staying calm and organized in a busy environment
  • Take initiative instead of waiting to be told what needs to be done
  • Take ownership when something goes wrong rather than pointing fingers
  • Coach and communicate effectively with other team members
  • Show up consistently and reliably — this position is a critical part of our daily operation
You Might Be a Great Fit If You
  • Love people and genuinely enjoy helping them
  • Get satisfaction from turning a busy, complicated day into an organized one
  • Like having goals and knowing whether you're achieving them
  • Naturally follow up rather than assuming someone else will take care of it
  • Are comfortable picking up the phone and having real conversations
  • Want responsibility and enjoy being trusted to make things happen
  • Appreciate clear expectations, accountability, and regular feedback
  • Want a position where your contribution is visible and directly impacts the growth of the business
Schedule

Full-time

Our clinic is open:

Monday–Thursday: 7:00 AM–6:00 PM

Friday: 7:00 AM–5:00 PM

Your exact schedule will be discussed during the interview and will fall within these hours.

Consistent weekly availability is required. Because this is a leadership position, we need someone whose availability does not regularly change from week to week.

About Us:

Focus Physical Therapy is a trusted provider of outpatient physical therapy services in the Rancho Santa Margarita community, dedicated to helping patients recover, move better, and live fuller lives. Our patients love us for our personalized, hands-on approach and the genuine care our team brings to every visit. Our staff thrive here because we foster a supportive, collaborative culture where every team member is valued and empowered to grow.

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