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Virtual Scheduling Assistant Jobs in Riverside, CA

AVEVA

Executive Assistant

Lake Forest, CA · On-site

$77K - $129K/yr

Anticipate scheduling conflicts and proactively resolve them * Serve as a primary point of contact ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

AVEVA Group

Executive Assistant

Lake Forest, CA · On-site

$77K - $129K/yr

Anticipate scheduling conflicts and proactively resolve them * Serve as a primary point of contact ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

AVEVA

Executive Assistant

Lake Forest, CA · On-site

$77K - $129K/yr

Anticipate scheduling conflicts and proactively resolve them * Serve as a primary point of contact ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

AVEVA

Executive Assistant

Foothill Ranch, CA · On-site

$77K - $129K/yr

Anticipate scheduling conflicts and proactively resolve them * Serve as a primary point of contact ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

Aveva

Executive Assistant

Lake Forest, CA · Hybrid

$77K - $129K/yr

Anticipate scheduling conflicts and proactively resolve them * Serve as a primary point of contact ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

City of Hope

Medical Assistant II

Irvine, CA

$18.75 - $24.25/hr

... scheduling tests and off-site procedures, and transmitting patient education materials ... virtual rooming, and charge reconciliation. Your qualifications should include: * High school ...

City of Hope

Medical Assistant II

Irvine, CA

$19 - $24.50/hr

... scheduling tests and off-site procedures, and transmitting patient education materials ... virtual rooming, and charge reconciliation. Your qualifications should include: * High school ...

Tapestry, Inc.

Assistant Store Leader

Ontario, CA · On-site

$16.25 - $19.75/hr

Drive omni-channel and virtual selling; ensure clienteling through client books, outreach, and ... Manage schedules and payroll budgets; adjust staffing to business needs. * Ensure compliance with ...

Marathon Health

PRN Medical Assistant

Murrieta, CA · On-site

$23 - $30/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Amazon

Process Assistant

Santa Ana, CA · On-site

Amazon Process Assistant (Full-time) Since opening our virtual doors in 1995, we've been pushing ... schedule/shift/work area, including weekends, nights, and/or holidays - Can lift up to 49 pounds ...

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All JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Riverside, CA

Virtual Scheduling Assistant information

See Riverside, CA salary details

$11

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$29

How much do virtual scheduling assistant jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for virtual scheduling assistant in Riverside, CA is $20.67, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.56 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are Virtual Scheduling Assistants?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a Virtual Scheduling Assistant, and why are they important?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges Virtual Scheduling Assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in Riverside, CA? For Virtual Scheduling Assistant jobs in Riverside, CA, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in Riverside, CA look for? The top searched job categories for Virtual Scheduling Assistant jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Virtual Scheduling Assistant jobs? Cities near Riverside, CA with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you

Executive Assistant

AVEVA

Lake Forest, CA • On-site

$77K - $129K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago

Job description

AVEVA is creating software trusted by over 90% of leading industrial companies.
Salary Range:
$77,600.00 - $129,400.00
This pay range represents the minimum and maximum compensation that the position offers, and final compensation can vary within the range depending on work location, job experience, skills, and relevant educational attainment and/or training.
Job Title: Executive Assistant
Location: Lake Forest, CA
Employment Type: Full time - (4 Days onsite)
About the job
The Executive Assistant plays a critical role in providing high-level administrative and operational support to Executive Leaders. This position requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to proactively manage a wide range of executive support responsibilities in a fast-paced environment.
The Executive Assistant serves as a trusted partner to senior leadership, anticipating needs and staying one step ahead of demanding schedules. This role involves proactively managing executive priorities, coordinating high-impact meetings and events, and building strong relationships with internal and external stakeholders to ensure seamless day-to-day operations.
Responsibilities:
  • Efficiently manage and prioritize calendars including scheduling meetings and appointments, assisting with travel arrangements and meeting venues. Anticipate scheduling conflicts and proactively resolve them
  • Serve as a primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and other correspondence. Draft and prepare correspondence on behalf of the VP and/or leadership team for review
  • Organize and coordinate meetings, conferences, and special events, including preparing agendas, materials, and presentations. Ensure that meeting logistics are handled smoothly, including room reservations, catering, and audiovisual equipment setup. Where required, attend meetings to record minutes and key actions
  • Manage and coordinate office requirements for the Lake Forest office, including management of the virtual receptionist system, collection and management of mail/deliveries, ordering supplies, managing office equipment, maintaining office facilities in a presentable manner, and coordinating maintenance requests.
  • Collaborate with work experience team (facilities management)
  • Assist with onboarding new staff members and provide administrative support to other departments as needed.
  • Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas. Provide detailed itineraries and ensure that travel plans align with executive preferences and business objectives.
  • Maintain organized and up-to-date electronic and physical filing systems for documents, reports, and records. Ensure confidentiality and accuracy in handling sensitive information.
  • Track and reconcile executive expenses, including processing reimbursement requests, reviewing receipts, and maintaining expense reports. Coordinate with finance department as needed.
  • Assist with special projects and initiatives as assigned by the SVP and/or Leadership Team, including research, data analysis, and presentation preparation. Collaborate with team members to ensure timely completion of projects.

Key Skills:
  • Proven experience as an executive assistant or similar role, supporting SVP-Level executives or senior management
  • A passion for administration and customer service
  • Exceptional attention to detail
  • Advanced in Microsoft Office Suite and other productivity tools.
  • Proactive nature and ability to take initiative
  • Discretion and confidentiality in handling sensitive information.
  • Strong organizational and multitasking abilities.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Demonstrates strong professional and interpersonal skills, with the ability to build effective relationships and communicate confidently across all levels of the organization.

USA Benefits include:
Flex work hours, 20 days PTO rising to 25 with service, three paid volunteering days, primary and secondary parental leave, well-being support, medical, dental, vision, and 401K.
It's possible we're hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary by country, but our packages are similarly comprehensive.
Find out more: aveva.com/en/about/careers/benefits/
Hybrid working
We work in a hybrid way at AVEVA. Most roles are based at a local AVEVA office, with an expectation of being on-site 50% of your working hours to support collaboration and connection. Some positions are fully office-based depending on the nature of the work, and certain roles that support specific customers or markets may be remote. The working arrangement for this position will be confirmed during the hiring process.
Hiring process
Interested? Great! Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.
Find out more: aveva.com/en/about/careers/hiring-process
About AVEVA
AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals, and minerals - safely, efficiently, and more sustainably.
We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets: sustainability-report.aveva.com/
Find out more: aveva.com/en/about/careers/
AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

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