Virtual Scheduling Assistant Jobs in Riverside, CA

Job Title: Executive Assistant

Reports To: CEO             

Department: General

Work Location: Irvine, CA office (2-3 days per week) + remote work from home (2-3 days per week)

About Genea:

As leaders in property technology, Genea provides cloud-based physical security, submeter billing and on-demand HVAC solutions to over 1 million users across 50 countries. But Genea is more than just a workplace. We're a mission-driven team that collaborates, innovates, and engineers the proptech solutions of tomorrow to solve the challenges of today. We pride ourselves on fostering an environment of teamwork, transparency and authenticity, where you can be yourself. But don't take our word for it. Genea has been recognized as a Top Workplace in 2021-2025, with a rating of 4.3 out of 5 stars on Glassdoor. Our team members love our competitive benefits, including 401k matching, PTO, 100% paid parental leave, remote work options, and development/training opportunities.

Job Overview:

We are seeking a highly proactive, detail-oriented Executive Assistant & Office Manager to serve as a strategic partner to our CEO while also supporting the broader Executive Leadership Team (ELT). This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings a solutions-oriented mindset to everything they do.

In addition to executive support, this individual will oversee day-to-day operations of our Irvine office and play a key role in shaping and executing company culture initiatives. This includes planning and delivering high-impact employee experiences such as our annual Summer and Winter in-person events, as well as ongoing virtual engagement activities.

The ideal candidate is not only an exceptional operator but also a culture builder, someone who brings positive energy, embraces innovation (including AI tools), and is excited to help bring new ideas and visions to life.

Duties and Responsibilities:

Executive & Leadership Support

• Serve as a trusted partner to the CEO, managing complex calendars, travel, communications, and priorities
• Support ELT members as needed with scheduling, meeting coordination, and special projects
• Prepare agendas, track action items, and ensure follow-through on key initiatives
• Coordinate executive meetings and offsites, company Town Halls, and Board-related logistics

Office Management (Irvine, CA)

• Oversee daily operations of the Irvine office, ensuring a welcoming, organized, and high-functioning environment
• Manage vendors, supplies, office services, and facilities needs
• Support employee experience in-office, including meals, events, and general workplace operations

Culture & Events

• Lead planning and execution of company-wide culture initiatives in partnership with the CEO and Chief People Officer
• Own two major annual in-person events for U.S. employees (Summer Session in July and Winter Session in December)
• Plan and execute additional virtual and in-person team-building activities throughout the year (March Madness, Fantasy Football, companywide Steps Challenge, etc.)
• Coordinate logistics including travel, vendors, budgets, communications, and on-site execution

Operational Excellence & Innovation

• Continuously improve processes, systems, and workflows across executive support and office operations
• Leverage AI tools and emerging technologies to increase efficiency and bring creative ideas to life
• Act as a connector across teams, ensuring strong communication and alignment

Qualifications:

• 4+ years of experience as an Executive Assistant or in a similar high-level support role
• Experience working in a high-growth global SaaS environment is a plus
• Proven ability to support senior executives with professionalism, discretion, and sound judgment
• Strong organizational and project management skills with exceptional attention to detail
• Positive, proactive attitude with a willingness to work on projects and tasks of all sizes
• Experience planning events and managing office operations
• Strong communication and interpersonal skills; a true team player and culture add
• Demonstrated ability to learn quickly, adapt to changing priorities, and continuously improve processes
• Innovative, solutions-oriented thinker who approaches challenges creatively and is willing to challenge the status quo
• Interest or experience in leveraging AI tools to enhance productivity and creativity
• Ability to work from the Irvine, CA office approximately 2-3 days per week, or more as needed

Estimated Salary Range: $85,000 - $110,000 annual salary

The salary range listed is our best estimate based on the role's requirements and market conditions. The final offer may be higher or lower depending on the candidate's experience and qualifications.

In addition, full-time employees are eligible to participate in a comprehensive benefits program that includes medical, dental, and vision insurance; flexible spending accounts (FSA); life insurance; accidental death and dismemberment (AD&D) insurance; long-term disability (LTD) coverage; paid time off (PTO); and a 401(k) retirement savings plan.

Genea participates in E-Verify to confirm the employment eligibility of all new hires working in the United States. For more information about E-Verify, please visit the E-Verify website.