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Virtual Scheduling Assistant Jobs in Indiana (NOW HIRING)

gaylor

Virtual Designer

South Bend, IN

Support estimating and scheduling efforts with accurate design updates * Back up drawings and ... Coordinate required layout and installation points * Assist in resolving design conflicts in ...

gaylor

Virtual Designer

Indianapolis, IN

Support estimating and scheduling efforts with accurate design updates * Back up drawings and ... Coordinate required layout and installation points * Assist in resolving design conflicts in ...

Gaylor Electric

Virtual Designer

Indianapolis, IN · On-site +1

Support estimating and scheduling efforts with accurate design updates * Back up drawings and ... Coordinate required layout and installation points * Assist in resolving design conflicts in ...

Turner Corporation

Scheduling Engineer

Lebanon, IN · On-site

Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models ... Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)

ACCEL Schools

Virtual Special Education Teacher

Madison, IN · On-site +1

$45K - $60K/yr

Open to residents of Indiana About the Opportunity * Assist with the implementation of the ... Schedule and participate in IEP and other meetings for students with disabilities * Prepare and ...

Turner Construction

Scheduling Engineer

Lebanon, IN · On-site

Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models ... Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)

Premise Health

Physician Assistant

Avon, IN · On-site

$56 - $70/hr

As a Part Time Physician Assistant, you'll provide care to client employees and their dependents in ... This role is scheduled to start Virtual in October 2026 and then move to the new onsite clinic in ...

Premise Health

Physician Assistant

Avon, IN · On-site

$56 - $70/hr

As a Part Time Physician Assistant, you'll provide care to client employees and their dependents in ... This role is scheduled to start Virtual in October 2026 and then move to the new onsite clinic in ...

Premise Health

Medical Assistant, MA

Lafayette, IN · On-site

$17 - $22/hr

Performs administrative tasks, assists at the front desk, schedules appointments, makes follow-up ... to virtual primary care and virtual behavioral health at no cost for team members and their ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Indiana

Virtual Scheduling Assistant information

See Indiana salary details

$10

$18

$26

How much do virtual scheduling assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for virtual scheduling assistant in Indiana is $18.86, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $21.49 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are Virtual Scheduling Assistants?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a Virtual Scheduling Assistant, and why are they important?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges Virtual Scheduling Assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in Indiana? For Virtual Scheduling Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in Indiana look for? The top searched job categories for Virtual Scheduling Assistant jobs in Indiana are:
What cities in Indiana are hiring for Virtual Scheduling Assistant jobs? Cities in Indiana with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Indiana as of July 2026, with employment types broken down into 59% Full Time, 25% Part Time, and 16% Contract. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $39,223 per year, or $18.9 per hour.
Virtual Designer

Virtual Designer

gaylor

South Bend, IN

Other

Posted 23 days ago

Gaylor Electric rating

7.4

Company rating: 7.4 out of 10

Based on 38 frontline employees who took The Breakroom Quiz

34th of 79 rated construction

Job description

About the Role

The Virtual Designer plays a key role in bringing electrical systems to life through detailed drawings, models, and coordination. This position supports project teams by transforming concepts into accurate, buildable designs that bridge the gap between the office and the field.

A successful Virtual Designer at Gaylor Electric has a foundational understanding of along with entry-level experience using Revit and BIM tools. This role is ideal for someone eager to grow their technical skills in electrical design while collaborating closely with Design Engineers, project managers, engineers, and field personnel.

This position will be an in-person position located in either our Noblesville, IN office or South Bend, IN office. 

Key Responsibilities

Project Documentation & Drawings

  • Review project documents, specifications, and electrical drawings
  • Create, update, and maintain electrical drawings throughout the project lifecycle
  • Prepare and interpret record drawings based on field input
  • Coordinate and distribute drawing sets to internal teams and external partners

Design & Technical Support

  • Develop and update 3D electrical models using Revit
  • Support estimating and scheduling efforts with accurate design updates
  • Back up drawings and maintain organized digital design files
  • Maintain a working knowledge of electrical construction practices and drafting standards

Team Coordination

  • Coordinate required layout and installation points
  • Assist in resolving design conflicts in collaboration as assigned
  • Work independently or as part of a project team to meet schedules and deadlines
  • Coordinate designs with Mechanical, Fire Protection, and Special Systems models

Administrative & Organizational Support

  • Manage and prioritize workload across multiple projects
  • Maintain accurate project records and design documentation
  • Track project deadlines and deliverables
  • Handle all project information with professionalism and confidentiality

Professional Development

  • Continue developing technical and industry knowledge
  • Stay aware of current construction and electrical design trends
  • Strengthen communication, documentation, and coordination skills

Required Qualifications

Education

  • High School Diploma or GED required

Preferred Experience

  • Entry-level experience with Revit (electrical or construction industry preferred)
  • Exposure to BIM applications

Skills & Competencies

  • Foundational understanding of:
    • Electrical drawings and layouts
    • One-line diagrams
    • Panel schedules
    • Conduit requirements
  • Strong attention to detail and commitment to accuracy
  • Ability to communicate effectively and work collaboratively in a team environment
  • Proficiency in Microsoft Office
  • Proactive, motivated, and eager to learn and grow in electrical design

Measures of Success

  • Projects delivered on time and within scope
  • Accurate, high-quality drawings and documentation
  • Strong collaboration with field, project, and design teams
  • Positive feedback from internal stakeholders and clients

About Gaylor Electric

At Gaylor Electric, we are committed to innovation, quality, and accountability. As the Highest Performing National Contractor of Excellence, we provide designbuild electrical construction, 24/7 ondemand electrical services, and utility support nationwide.

We believe in the Merit Shop philosophy, offering unlimited opportunity for growth and advancement based on performance. Our teams are built on trust, reliable outcomes, and genuine care for people — fostering strong relationships and long-term client loyalty.

Gaylor Electric, Inc. is an Equal Opportunity Employer, including disability and veterans.

What Gaylor Electric employees say

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