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Virtual Scheduling Assistant Jobs in Fort Wayne, IN

Marathon Health

Medical Assistant

Fort Wayne, IN

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

Medical Assistant

Fort Wayne, IN · On-site

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

Medical Assistant

Van Wert, OH · On-site

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

Medical Assistant

Decatur, IN

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

Medical Assistant

Van Wert, OH

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

Medical Assistant

Van Wert, OH

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

PRN Medical Assistant

Van Wert, OH

$21 - $24/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

PRN Medical Assistant

Van Wert, OH

$21 - $24/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

PRN Medical Assistant

Van Wert, OH

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

Marathon Health

PRN Medical Assistant

Van Wert, OH · On-site

$21 - $25/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Front desk duties, including: patient scheduling, medical record requests and abstraction ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Fort Wayne, IN

Virtual Scheduling Assistant information

See Fort Wayne, IN salary details

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$27

How much do virtual scheduling assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for virtual scheduling assistant in Fort Wayne, IN is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.31 per hour, depending on experience, location, and employer.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are popular job titles related to Virtual Scheduling Assistant jobs in Fort Wayne, IN?

For Virtual Scheduling Assistant jobs in Fort Wayne, IN, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in Fort Wayne, IN look for?

The top searched job categories for Virtual Scheduling Assistant jobs in Fort Wayne, IN are:

What cities near Fort Wayne, IN are hiring for Virtual Scheduling Assistant jobs?

Cities near Fort Wayne, IN with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Fort Wayne, IN as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $40,670 per year, or $19.6 per hour.

Scheduling Coordinator (QMA)

Trilogy Health Services, LLC

Fort Wayne, IN • On-site

$18.01/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

JOIN TEAM TRILOGY
At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!
POSITION OVERVIEW
Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.
Key Responsibilities
  • Creates the campus' four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
  • Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leave.
  • Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
  • Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
  • Manages nursing hours (PPD) and proper staff ratio to census.
  • Manages Time and Attendance, including Attendance points, buy-backs, and shift pick up incentives.
  • Utilizes Smartlinx's functionality; including posting open shifts, filling open shifts, and employee messaging.
  • Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
  • Provide direct patient care as needed as a CNA or QMA (CMA).

Qualifications
  • 1-3 Years of relevant experience preferred
  • Must possess and maintain a current, valid state CNA & QMA (CMA) certification.
  • CPR certification

LOCATION
US-IN-Fort Wayne
Kingston Health Center of Fort Wayne
1010 W Washington Center Rd
Fort Wayne
IN
BENEFITS
Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.
  • Medical, Dental, Vision Coverage - Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
  • Get Paid Weekly + Quarterly Increases - Enjoy weekly pay and regular quarterly wage increases.
  • Spending & Retirement Accounts - HSA with company match, Dependent Care, LSA, and 401(k) with company match.
  • PTO + Paid Parental Leave - Paid time off and fully paid parental leave for new parents.
  • Inclusive Care - No-cost LGBTQIA+ support and gender-affirming care coordination.
  • Tuition & Student Loan Assistance - Financial support for education, certifications, and student loan repayment.

TEXT A RECRUITER
Vanessa (260) 235-4380
ABOUT TRILOGY HEALTH SERVICES
Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We're proud to be recognized as one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.

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