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Virtual Assistant Intake Jobs in Indiana (NOW HIRING)

One to One Health

Medical Assistant

Hammond, IN

$17 - $22/hr

Through onsite, near-site, and virtual care solutions, we deliver accessible, relationship-driven ... Prepare exam and treatment rooms for patient intake. * Assist with lab testing and phlebotomy ...

Riverwalk Communities

QMA

Evansville, IN

$20 - $24/hr

... PTO · Virtual Doctor Visits - Telehealth · Flexible Spending Account (FSA) · Life and AD&D ... Document all medications accurately and immediately in the MAR * Assist with blood glucose ...

ATI Physical Therapy

Physical Therapy Aide

Elkhart, IN

$14.25 - $17/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

South Bend, IN · On-site

$12.75 - $15.25/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

Mishawaka, IN · On-site

$13.75 - $16.50/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

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Virtual Assistant Intake information

What are the key skills and qualifications needed to thrive as a Virtual Assistant Intake, and why are they important?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by Virtual Assistant Intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What are Virtual Assistant Intake specialists?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

What are popular job titles related to Virtual Assistant Intake jobs in Indiana? For Virtual Assistant Intake jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Virtual Assistant Intake jobs in Indiana look for? The top searched job categories for Virtual Assistant Intake jobs in Indiana are:
What cities in Indiana are hiring for Virtual Assistant Intake jobs? Cities in Indiana with the most Virtual Assistant Intake job openings:
Virtual Assistant Intake jobs near you
Hospice Intake Coordinator

Hospice Intake Coordinator

AccentCare, Inc.

Indianapolis, IN

$20 - $24/hr

Full-time

Posted 5 days ago

AccentCare rating

6.4

Company rating: 6.4 out of 10

Based on 107 frontline employees who took The Breakroom Quiz

82nd of 228 rated social care providers

Job description

Admissions Coordinator

Location: Indianpolis, IN

Job ID: 76330

Remote/Virtual Position: Onsite Position

Salary: $20.00 - $24.00 an hour

Schedule: Monday - Friday 8 hour shifts


Responsibilities

Reimagine Your Career in Hospice

Caring for others is more than what you do — it’s who you are. At AccentCare, you’ll join a purpose-driven, collaborative culture that sets the standard for excellence and gives you the trust and tools to do your best work. You’ll belong to a team that cares deeply for patients and each other; a team committed to consistently providing exceptional care. We’re proud to be named one of America’s Greatest Workplaces 2025 by Newsweek — a reflection of our shared commitment to excellence, integrity and compassion as we shape the future of aging in place. When you thrive, so does the community of care we’re building together.

Be the Best Admissons Coordinator You Can Be

If you meet these qualifications, we would love to meet you:

  • Associate degree, preferred
  • 1+ year Hospice experience
  • Excellent written and verbal communication skills
  • Strong organizational skills
  • Excellent customer service background
  • Demonstrated familiarity with policies of the organization and state(s) and federal regulations pertaining to hospice
    services
  • Ability to work closely with a wide variety of stakeholders
  • Effective use of problem-solving skills

Responsibilities

As an Admissons Coordinator, you will:

  • Receive professional referrals and obtain the critical referral information in the form easiest for the referral source
    (electronic, fax notification, phone, Hospice Care Consultant (HCC) notification, etc.) to ensure timely response
    and data entry in the electronic medical record (EMR) system.
  • Receive potential patient and family inquiries regarding Hospice services. Obtain and input referrals into EMR, the
    basic information regarding the patient status in order to describe how Seasons may assist, with a goal of
    scheduling a visit to initiate the relationship
  • Coordinate and schedule visits to ensure the appropriate staff makes initial contact, based on patient condition
    and family situation, to meet the professional referral source
  • Communicate with referral sources, attending physicians, Seasons staff members, and other agencies as
    needed, to coordinate initiation of hospice services
  • Maintain regular communication with all involved in sign-on, consent and admission assessment phases to
    ensure seamless coordination of information and services
  • Maintain accurate EMR documentation and referral statistics

Our benefits include:

  • Medical, dental and vision coverage
  • Paid time off and paid holidays
  • Professional development opportunities
  • Company-matching 401(k)
  • Flexible spending and health savings accounts
  • Wellness offerings such as an employee assistance program, pet insurance and access to Calm, a meditation, sleep and relaxation app
  • Programs to celebrate achievements, milestones and fellow employees
  • Company store credit for your first AccentCare-branded scrubs for patient-facing employees
  • And more!

Qualifications

Come As You Are

  • At AccentCare, you’re part of a community that cares — for patients and each other. You can rest assured we offer equal employment opportunities regardless of race, ethnicity, sex, sexual orientation, gender identity, religion, national origin, age or disability.

What AccentCare employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

AccentCare logo

About AccentCare

Sourced by ZipRecruiter

AccentCare is the 4th largest home health company in the nation with a history of care of over 50 years. We have more than 30,000 qualified professionals in over 242 offices who are dedicated to improving the quality of living. With advanced technologies, proprietary programs, and extensive training, our caring team members uphold our mission for over 200,000 patients and clients each year.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1999

View All AccentCare Jobs