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Virtual Event Planning Jobs in Virginia (NOW HIRING)

Viderity

Events Project Manager

Alexandria, VA · On-site

$117K - $137K/yr

... virtual environments. Key Responsibilities Event Planning and Coordination * Lead the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits.

New

Cvent

Project Manager, Enterprise Events

Tysons, VA · On-site

Serve as the main contact for clients, managing their pre-event and onsite or virtual experience ... Requires a Bachelor's degree or 3+ years of customer success or event planning experience.

Prison Fellowship

Advocacy Events Specialist

Leesburg, VA · On-site +1

$21.50 - $26.50/hr

Demonstrated proficiency in event-related software, Microsoft Office Suite, virtual meeting platforms with ability to learn in-house database * Strong knowledge of event planning/scheduling, vendor ...

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Virtual Event Planning information

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How much do virtual event planning jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for virtual event planning in Virginia is $30.19, according to ZipRecruiter salary data. Most workers in this role earn between $23.85 and $35.05 per hour, depending on experience, location, and employer.

What is the difference between Virtual Event Planning vs Event Coordination?

AspectVirtual Event PlanningEvent Coordination
CredentialsEvent planning certifications, project management skillsBasic event management knowledge, organizational skills
Work EnvironmentRemote or hybrid, digital platformsOn-site or hybrid, physical event venues
Employer & Industry UsageEvent planning companies, corporate clients, nonprofitsEvent venues, catering companies, corporate events
Search & Comparison IntentPlanning virtual events, online event managementManaging physical events, onsite coordination

Virtual Event Planning focuses on organizing online events using digital platforms, requiring skills in virtual tools and remote coordination. Event Coordination typically involves managing physical events at venues, emphasizing onsite logistics. While both roles require strong organizational skills, Virtual Event Planning emphasizes digital expertise, whereas Event Coordination centers on onsite execution.

What are the key skills and qualifications needed to thrive as a virtual event planner, and why are they important?

To thrive as a Virtual Event Planner, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a background in hospitality or communications. Proficiency with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and familiarity with audio-visual technology are typically required. Excellent communication, problem-solving skills, and adaptability help you manage client expectations and handle unexpected issues during events. These skills ensure seamless event execution, high attendee engagement, and client satisfaction in a dynamic, technology-driven environment.

Can you be a virtual event planner?

Yes, a virtual event planner organizes online events such as webinars, conferences, and meetings using digital tools like video conferencing platforms and event management software. Success in this role typically requires strong organizational skills, familiarity with virtual platforms, and the ability to coordinate with clients and vendors remotely.

How to become a virtual event planner?

To become a virtual event planner, gain experience in event coordination, project management, or hospitality, and develop skills in using virtual conferencing tools like Zoom or Microsoft Teams. Earning certifications such as Certified Meeting Professional (CMP) or Certified Virtual Event Planner can enhance credibility. Strong organizational, communication, and technical skills are essential for managing online events effectively.

What is virtual event planning?

Virtual event planning is the process of organizing, coordinating, and executing events that take place online rather than in a physical location. This role involves selecting the right digital platforms, managing registrations, coordinating speakers and attendees, and ensuring smooth technical operations. Virtual event planners also handle event promotion, content creation, and audience engagement to ensure a successful and interactive experience. They must be adept at using various online tools and adapting traditional event strategies to the digital environment.

What are some common challenges faced by virtual event planners, and how can they be managed effectively?

Virtual event planners often face challenges such as coordinating across multiple time zones, ensuring reliable technology for seamless streaming, and maintaining attendee engagement in a remote environment. To manage these challenges, planners should use project management tools to organize schedules, conduct thorough tech rehearsals, and design interactive elements like live polls or breakout sessions. Collaborating closely with IT support and content creators also helps address issues promptly and deliver a successful event.
What are the most commonly searched types of Event Planning jobs in Virginia? The most popular types of Event Planning jobs in Virginia are:
What are popular job titles related to Virtual Event Planning jobs in Virginia? For Virtual Event Planning jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Virtual Event Planning jobs in Virginia look for? The top searched job categories for Virtual Event Planning jobs in Virginia are:
What cities in Virginia are hiring for Virtual Event Planning jobs? Cities in Virginia with the most Virtual Event Planning job openings:
Virtual Event Planning jobs near you
Infographic showing various Virtual Event Planning job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $62,792 per year, or $30.2 per hour.

Events Project Manager

Viderity

Alexandria, VA • On-site

$117K - $137K/yr

Full-time

Posted yesterday

New

Job description

About Viderity
Viderity is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-winning IT, digital, and creative solutions across federal and commercial markets. Our services span application development, creative services, cybersecurity, data analytics, strategic communications, event management, training, and program management. With over 15 years of proven success and exceptional past performance, we empower clients with innovative, measurable results.
Position Overview
The Events Project Manager is responsible for the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits in support of the Office of Legislative and Public Affairs (OLPA). This role oversees end-to-end event logistics, project management, and vendor coordination to ensure events are delivered efficiently, professionally, and in alignment with organizational objectives. The Events Project Manager collaborates with internal stakeholders, venue partners, and vendors to manage event operations, audience engagement activities, and exhibit activations across both in-person and virtual environments.
Key Responsibilities
Event Planning and Coordination
  • Lead the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits.
  • Provide logistical support for internal and external events, including venue management, signage, invitations, attendance tracking, and other operational requirements.
  • Research event requirements and context to ensure leadership and staff are prepared to engage effectively with stakeholders and event audiences.
  • Recommend appropriate venues and event formats such as expos, networking sessions, breakout sessions, and concurrent sessions to support outreach objectives.
  • Manage multiple high-profile events simultaneously and respond to time-sensitive or quick-turnaround requests.

Event Logistics and Operations
  • Oversee venue coordination including contracts, electrical services, internet, rentals, décor, signage, and catering arrangements.
  • Coordinate building security requirements with venue staff and internal stakeholders.
  • Manage shipping and receiving logistics for event materials, including direct-to-site delivery, advanced warehouse shipments, overnight shipping, and event-to-event transfers.
  • Provide on-site support including event setup, breakdown, equipment coordination, and troubleshooting to ensure events run smoothly.
  • Coordinate purchasing of event-related materials and ensure documentation and reporting are completed following events.

Exhibits, Expos, and Activation Management
  • Coordinate design, development, and implementation of trade show exhibits and experiential activations.
  • Manage relationships with expo organizers, trade show vendors, and exhibit production partners.
  • Oversee the design, build, management, shipping, storage, setup, and breakdown of expo-style booth exhibits or activation kits.
  • Provide recommendations for booth design, exhibit displays, engagement strategies, and visitor experiences aligned with event objectives.
  • Manage inventory of outreach materials, educational resources, and exhibit assets.

Speaker and Attendee Coordination
  • Coordinate invitation management, RSVP tracking, and attendee engagement using event platforms such as Eventbrite or similar tools.
  • Identify and recommend speakers, moderators, or facilitators for events.
  • Manage speaker communications including collection of biographies, headshots, and presentation materials.
  • Coordinate speaker preparation including event briefings, agendas, background information, logistics details, and rehearsal sessions.

Reporting and Communication
  • Develop and distribute event surveys, analytics, and performance reports.
  • Prepare detailed after-action reports documenting event outcomes, insights, and recommendations.
  • Provide weekly updates and participate in status meetings with project stakeholders.

Qualifications
General Requirements
  • Expert-level proficiency with Adobe Creative Cloud (e.g., Illustrator, InDesign, Photoshop) for design of event materials, exhibits, and signage.
  • Expert-level proficiency with the Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook.
  • Demonstrated ability to gather requirements from stakeholders and translate objectives into actionable event plans.
  • Ability to work collaboratively within cross-functional teams as well as independently on assigned projects.
  • Ability to interpret and execute creative direction from leadership and stakeholders.
  • Expert-level experience with asset management systems to organize and maintain event materials and digital assets.
  • Demonstrated expertise working with major trade exposition companies, including managing vendor relationships, purchasing materials and services, and coordinating logistics.
  • Proven ability to manage complex shipping and receiving logistics, including advanced warehouse shipments and event-to-event transfers.
  • Ability to develop comprehensive after-action reports documenting event outcomes and recommendations.

Specific Requirements
  • Bachelor's degree or equivalent from an accredited four-year college or university.
  • Minimum seven (7) years of professional experience supporting trade show-style events, exhibits, and large-scale outreach initiatives.
  • Expert-level experience with project management and planning software used to manage event timelines, resources, and logistics.
  • Expert-level experience managing shipping and receiving logistics, including direct-to-site shipping, advanced warehouse shipments, overnight delivery, and event-to-event transfers.
  • Demonstrated expertise working with major trade exposition companies, including vendor management, logistics coordination, and procurement of event materials and services.
  • Professional experience managing large teams responsible for event operations, logistics, and exhibit support.
  • Expert-level knowledge of current best practices for demonstrations, trade show exhibits, and experiential event spaces.

Work Samples - Events Project Manager
  • 3-5 Pictures of expo-style booths they have managed
  • A sample (pdf/link to a dashboard or system/screenshot) report of inventory forecasting
  • A sample event checklist

What We Offer
  • Competitive hourly rate (commensurate with experience).
  • Flexible, remote work arrangement.
  • Opportunity to contribute to a high-impact, federally mandated modernization initiative.
  • Collaborative environment with direct visibility on a nationally recognized federal program.

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