Vetting Assistant Jobs in Virginia (NOW HIRING)

KEEPING OPERATIONS SMOOTH AND TEAMS ON TRACK – BECOME AN ADMIN TODAY!  

Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you!

WHY WORK FOR PRIMEFLIGHT? 

• Enjoy benefits like 401(k) with matching, health, dental, vision, and life insurance, paid time off, growth opportunities, and more (*Benefits may vary based on eligibility)
• We are committed to being a leading provider of commercial services within the aviation industry
• Our teams focus on maintaining a positive working environment and treating all team members with respect
• With more than 200 locations across the world, we offer opportunities for career progression

SUMMARY 

The Admin plays a vital role in supporting the daily operations of the office by managing administrative tasks and ensuring efficient office functionality. This position organizes and schedules appointments, handles correspondence, prepares reports, and maintains filing systems. The Admin provides support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed. This role requires strong organizational skills, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.

RESPONSIBILITIES 

• Administer all testing for local applicants and coordinate badging and vetting.
• Assist with recruiting, hiring, and training of local employees.
• Maintain employee schedules.
• Manage daily timekeeping entries, payroll processing, and assist with payroll-related issues.
• Handle HR-related issues, communicate with corporate teams, and manage employee files.
• Handle reports or information requested by Station Management.
• Work on client-specific supply orders, reporting, and compliance.
• Maintain strong working relationships with airline partners.
• Demonstrate regular, predictable attendance at the job location.
• Utilize programs such as Excel, Word, and PowerPoint.
• Exemplify PrimeFlight customer service and safety standards.
• Perform any additional duties as assigned by management.

QUALIFICATIONS 

• 18 years of age or older.
• Must be legally authorized to work in the country of employment.
• Must hold a valid driver's license.
• Communicate effectively in English, including reading, writing, and speaking.
• 1 year of experience in an office or administrative position.
• Knowledge of Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to access and interpret information in print and electronically, including the use of electronic devices such as iPads, tablets, computers, and mobile devices.
• Effectively communicate with colleagues and clients, both in-person and through electronic means.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines operate 24/7, so team members must be flexible to work various shifts including nights, weekends, and holidays.
• To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE: 

• Ability to lift up to 25 pounds.
• Position is generally sedentary, sitting for long periods of time.
• Be able to hear and respond to the spoken voice and to audible alarms.
• Tasks may involve repetitive motions of the arms, wrists, hands, and/or fingers.
• Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

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