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Usa Payroll Jobs (NOW HIRING)

HeyMilo AI

Payroll Specialist (USA)

New York, NY · On-site

$25.75 - $35/hr

You'll run payroll in OrangeHRM, our HRIS, keep employee records clean, handle filings and year-end reporting, and set the standard for how payroll should work here as we grow. This is a hands-on ...

REXEL

Manager Payroll

Dallas, TX · Hybrid

Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro ...

REXEL

Manager Payroll

Dallas, TX · On-site

Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro ...

REXEL

Manager Payroll

Dallas, TX · Hybrid

Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro ...

REXEL

Manager Payroll

Dallas, TX · On-site

Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro ...

Rexel France

Manager Payroll

Dallas, TX · On-site

$120 - $150/hr

Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro ...

Rexel France

Supervisor Payroll

Dallas, TX · On-site

$75 - $95/hr

Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro ...

Saputo, Inc.

Payroll Analyst

Milwaukee, WI · On-site

$62 - $81/hr

Supports the payroll team for all activities involved in the US payroll cycle. * Responsible for ... Hybrid office (4 days in office/1 day remote) In the USA, Saputo ranks among the top three cheese ...

Comfort Systems USA

Payroll Administrator

Houston, TX · On-site

$23.50 - $31.50/hr

The Payroll Administrator will ensure compliance with federal, state, and local regulations while ... USA, with a solid reputation built on outstanding value, integrity, and customer focus. We offer ...

Colonial-Group-In

Payroll Analyst

Savannah, GA · On-site

$52 - $75/hr

1375 Chatham Pkwy, Savannah, GA 31405, USA Posted Friday, July 31, 2026 at 4:00 AM Colonial Group ... Review payroll calculations including earnings, deductions, taxes,garnishments, and benefit ...

Venteon

Union Payroll Specialist

Southfield, MI · On-site

$80K/yr

Muti state Certified union payroll processing experience for USA or Canada is required. * Prior experience filing union reporting using software and portals is Required. * Strong attention to detail ...

CS USA Southeast

Payroll Administrator

Milton, FL · On-site

$28/hr

As a Payroll Administrator, you will be responsible for managing all aspects of payroll in a timely ... Comfort Systems USA (Southeast), Inc. is an equal opportunity employer in all aspects of employment ...

JBS USA

PAYROLL SPECIALIST I

Lenoir, NC · On-site

$40K - $59K/yr

Description Payroll SpecialistResume required for this position.Purpose and Scope/General Summary ... JBS USA is a leading global provider of diversified, high-quality food products, including a ...

JBS USA

PAYROLL SPECIALIST I

Lenoir, NC · On-site

$40K - $59K/yr

Payroll Specialist Resume required for this position. Purpose and Scope/General Summary: Reporting ... JBS USA is a leading global provider of diversified, high-quality food products, including a ...

JBS USA

PAYROLL SPECIALIST I

Lenoir, NC

$40K - $59K/yr

Description Payroll Specialist Resume required for this position. Purpose and Scope/General Summary ... JBS USA is a leading global provider of diversified, high-quality food products, including a ...

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Usa Payroll information

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How much do usa payroll jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for usa payroll in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What is USA payroll?

USA Payroll refers to the process and system of managing employee compensation, tax withholdings, benefits, and compliance with federal, state, and local regulations for workers in the United States. Payroll professionals in the USA ensure that employees are paid accurately and on time, handle payroll taxes, and maintain records required by law. This process also includes managing direct deposits, wage garnishments, and annual tax forms like W-2s. Companies may use specialized payroll software or outsource to payroll service providers to streamline these tasks and reduce errors.

What are the key skills and qualifications needed to thrive as a US payroll specialist, and why are they important?

To excel as a US Payroll Specialist, you need a solid understanding of payroll principles, tax regulations, and compliance requirements, usually supported by experience or certification such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP). Mastery of payroll software (like ADP, Paychex, or QuickBooks) and familiarity with HRIS systems is typically required. Strong attention to detail, confidentiality, and effective communication are standout soft skills for this role. These skills and qualifications are crucial to ensure accurate, timely payroll processing and adherence to legal standards, minimizing errors and supporting employee trust.

What are some common challenges faced by professionals working in USA payroll, and how can they be managed effectively?

Professionals in USA Payroll often encounter challenges such as staying current with frequently changing federal, state, and local tax regulations, ensuring data accuracy, and meeting tight payroll processing deadlines. Effective management of these challenges typically involves regular training, leveraging up-to-date payroll software, and collaborating closely with HR and finance teams to resolve discrepancies quickly. Building strong organizational and communication skills also helps minimize errors and ensures compliance, which are crucial for success in this role.
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Infographic showing various Usa Payroll job openings in the United States as of August 2026, with employment types broken down into 66% Full Time, 27% Part Time, and 7% Contract. Highlights an 93% In-person, and 7% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.

Payroll Specialist (USA)

HeyMilo AI

New York, NY • On-site

$25.75 - $35/hr

Full-time

PTO

Re-posted yesterday

Key responsibilities

  • Run payroll in OrangeHRM, including regular and off-cycle pay runs, new-hire setup, terminations, retro adjustments, and corrections

  • Maintain and audit employee records such as compensation changes, PTO balances, benefits deductions, garnishments, and direct-deposit details

  • Ensure payroll compliance with federal and multi-state withholding, FLSA overtime, garnishment orders, quarterly filings, and year-end reporting

Job description

Type: Part-time contract, 5-15 hours/week, flexible schedule
HeyMilo builds AI interviewers that automate and improve hiring through conversational AI. We're a growing team with employees and contractors across the US and Canada, and we need someone who keeps our payroll accurate, compliant, and on time.
The Role
We're hiring a part-time Payroll Specialist to own payroll operations for our US team. You'll run payroll in OrangeHRM, our HRIS, keep employee records clean, handle filings and year-end reporting, and set the standard for how payroll should work here as we grow.
This is a hands-on role with real ownership. You'll work directly with our operations and finance leads, document our payroll processes as you build them, and be the person who catches the error before it hits a paycheck.
What you'll do
  • Run payroll in OrangeHRM: regular and off-cycle pay runs, new-hire setup, terminations and final pay, retro adjustments, and corrections
  • Maintain and audit employee records: compensation changes, PTO balances, benefits deductions, garnishments, and direct-deposit details
  • Keep us compliant: federal and multi-state withholding, FLSA overtime, garnishment orders, quarterly 941 filings, and year-end W-2 and 1099 reporting
  • Reconcile each pay run and resolve discrepancies before anything goes out
  • Document our payroll processes: what triggers each task, what gets checked, and how results are verified, so the playbook doesn't live only in your head
  • Define our internal quality bar: required outcomes, acceptable tolerances, and what counts as a material error versus a cosmetic one
  • Review payroll work for accuracy and flag exactly what went wrong and why when something slips

What we're looking for
  • 3+ years of hands-on US payroll experience, including payroll you personally ran within the last 12-18 months
  • Working knowledge of a payroll or HRIS system such as ADP, Gusto, Paychex, QuickBooks Payroll, Dayforce, or Workday. OrangeHRM experience is a plus, not a requirement.
  • Solid grasp of US payroll compliance: FLSA overtime, multi-state withholding, garnishments, quarterly filings, year-end reporting
  • Strong attention to detail and the ability to explain why you take each step
  • Comfortable working independently in a remote team and walking others through your process on screen shares
  • Reliable computer and a quiet workspace

Bonus
  • FPC or CPP certification (PayrollOrg)
  • Multi-state experience, especially states with local taxes such as PA, OH, and NY
  • Experience setting up payroll processes at a startup or small company
  • Payroll implementation, audit, or training experience

Details
  • Part-time contract with a flexible schedule you set around payroll deadlines
  • Competitive hourly rate
  • Direct exposure to how a fast-moving AI company runs its operations
  • NDA required

HeyMilo AI is an equal opportunity employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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