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Temporary Remote Administrative Assistant Jobs in California

Mamba Logistics, Inc

Administrative Assistant

Glendale, CA · On-site +1

$27 - $31/hr

Remote / Hybrid Job Type: Full-Time Position Overview Mamba Logistics is seeking an organized, dependable, and detail-oriented Administrative Assistant to provide day-to-day administrative support to ...

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Temporary Remote Administrative Assistant information

What is the difference between Temporary Remote Administrative Assistant vs Temporary Remote Executive Assistant?

AspectTemporary Remote Administrative AssistantTemporary Remote Executive Assistant
CredentialsBasic administrative skills, possibly some certifications in office softwareAdvanced organizational skills, often with executive support certifications
Work EnvironmentRemote, supporting multiple departments or teamsRemote, supporting high-level executives
Employer UsageCompanies of all sizes across industriesTypically larger organizations or executives requiring specialized support
Search IntentFinding general administrative support jobs remotelySeeking high-level executive support roles remotely

The main difference is that a Temporary Remote Administrative Assistant provides general administrative support remotely, while a Temporary Remote Executive Assistant offers specialized, high-level assistance to executives. The roles differ mainly in scope, credentials, and the level of responsibility, with executive assistants typically handling more complex tasks and requiring more experience.

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For Temporary Remote Administrative Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Temporary Remote Administrative Assistant jobs in California look for?

The top searched job categories for Temporary Remote Administrative Assistant jobs in California are:

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Cities in California with the most Temporary Remote Administrative Assistant job openings:

Temporary Remote Administrative Assistant jobs near you
Infographic showing various Temporary Remote Administrative Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Mamba Logistics, Inc

Glendale, CA • On-site, Remote

$27 - $31/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Administrative Assistant
Company: Mamba Logistics
Location: Remote / Hybrid
Job Type: Full-Time
Position Overview
Mamba Logistics is seeking an organized, dependable, and detail-oriented Administrative Assistant to provide day-to-day administrative support to the logistics and operations team. This role will assist with scheduling, documentation, data entry, customer and carrier communication, records management, and general office coordination.
The ideal candidate is comfortable managing multiple priorities, communicating with transportation partners, maintaining accurate records, and supporting a fast-paced logistics operation.
Key Responsibilities
Administrative Support
  • Provide daily administrative support to logistics, operations, and management personnel.
  • Maintain organized electronic files, records, spreadsheets, and correspondence.
  • Prepare documents, reports, forms, and routine communications.
  • Enter and update information accurately in company systems.
  • Monitor shared inboxes and route requests to the appropriate team member.
  • Assist with general office and operational projects.
Logistics Administration
  • Assist with maintaining shipment, carrier, driver, customer, and vendor records.
  • Update shipment information and statuses in applicable systems.
  • Prepare and organize bills of lading, delivery confirmations, invoices, and related documents.
  • Track outstanding paperwork and follow up on missing documentation.
  • Assist logistics personnel with routine shipment-related administrative tasks.
  • Maintain accurate records of completed and pending transportation activities.
Scheduling & Coordination
  • Assist with scheduling meetings, calls, pickups, deliveries, and other operational appointments.
  • Maintain calendars and scheduling spreadsheets.
  • Communicate schedule changes to appropriate personnel.
  • Help coordinate availability between customers, carriers, drivers, warehouses, and internal staff.
  • Track appointments and follow up on outstanding scheduling requests.
Customer & Carrier Communication
  • Respond to routine customer and carrier inquiries by phone and email.
  • Provide basic administrative information regarding shipment status and documentation.
  • Take accurate messages and route complex questions to appropriate personnel.
  • Maintain professional communication with transportation partners.
  • Document important communications and follow-up requirements.
Data Entry & Reporting
  • Enter shipment, customer, vendor, invoice, and operational information accurately.
  • Maintain spreadsheets and administrative databases.
  • Prepare routine daily, weekly, and monthly reports.
  • Assist with tracking shipment activity, administrative tasks, and outstanding items.
  • Review records for missing or inconsistent information.
Accounts & Invoice Support
  • Assist with organizing vendor and carrier invoices.
  • Enter invoice information into applicable systems.
  • Match invoices with supporting documentation when requested.
  • Track invoice status and missing paperwork.
  • Assist accounting personnel with routine administrative follow-up.
  • Maintain organized payment-related documentation.
Document Management
  • Organize contracts, carrier documents, customer records, shipment paperwork, and other business files.
  • Scan, upload, rename, and categorize electronic documents.
  • Maintain consistent file-management procedures.
  • Assist with preparing documentation for internal reviews or audits.
  • Protect confidential business and customer information.
Operations Support
  • Assist logistics coordinators and managers with routine administrative tasks.
  • Help track open issues, pending shipments, documentation, and follow-up items.
  • Coordinate information between departments.
  • Assist with maintaining operational checklists.
  • Support process-improvement projects designed to improve administrative efficiency.
Qualifications
Required
  • High school diploma or equivalent.
  • 1-2 years of experience in administrative support, office administration, customer service, logistics, transportation, or a related field.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Strong attention to detail and data accuracy.
  • Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and standard computer systems.
  • Ability to manage deadlines and recurring administrative tasks.
  • Strong follow-up and problem-solving abilities.
  • Ability to work independently in a remote or hybrid environment.
Preferred
  • Associate's or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
  • Previous experience with a logistics, freight, transportation, distribution, or trucking company.
  • Familiarity with transportation-management or dispatch systems.
  • Experience handling invoices, shipment documentation, or carrier records.
  • Previous remote administrative experience.
Core Competencies
  • Administrative coordination
  • Data entry
  • Logistics administration
  • Scheduling
  • Document management
  • Customer service
  • Carrier communication
  • Records management
  • Microsoft Excel
  • Reporting
  • Organization
  • Time management
  • Follow-up
  • Problem-solving
Benefits
  • Remote / hybrid work flexibility
  • Competitive compensation
  • Paid time off and company holidays
  • Medical, dental, and vision benefits where eligible
  • Retirement savings options
  • Paid onboarding and role-specific training
  • Professional development opportunities
  • Supportive logistics and operations environment
  • Opportunities for career advancement
Important Role Scope
This position provides administrative and operational support and does not independently make transportation, legal, safety, contractual, or regulatory decisions. Complex shipment, compliance, customer, or operational issues should be escalated to the appropriate logistics manager or qualified professional.
Equal Opportunity Employer
Mamba Logistics is committed to maintaining a professional, inclusive, and respectful workplace. Employment decisions are based on qualifications, experience, performance, and business needs, consistent with applicable federal, state, and local employment laws. We encourage qualified candidates with backgrounds in administration, logistics, transportation, customer service, scheduling, and operations support to apply.

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