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Tax Executive Assistant Jobs (NOW HIRING)

Donovan CPAs

Tax Executive Assistant

Indianapolis, IN · On-site

Firm-sponsored community involvement Position Summary We are seeking a Tax Department Executive Assistant and Administrative Professional to create a more consistent, proactive, and accountable ...

CohnReznick

Executive Assistant (Tax)

Richmond, VA · On-site

Executive Assistant (Tax) Opportunity ID 9625 Department Practice Management Location(s) Richmond State Virginia Function Administrative and Office Services As CohnReznick grows, so do our career ...

LSWG CPA

Executive Assistant

Frederick, MD · On-site

Position Overview LSWG is seeking a full-time Executive Assistant to provide high-level, complex, and confidential administrative support to one of the firms Tax Principals. This role primarily ...

Aston Carter

Executive Assistant

Boca Raton, FL · On-site

$35 - $40/hr

Executive Assistant Boca Raton, FL 100% Onsite Full-Time What You'll Do * Provide direct support to ... tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and ...

Amazon

Executive Assistant , AWS Tax

Seattle, WA · Hybrid

As an Executive Assistant in our AWS Tax team, you'll be the strategic backbone that empowers leadership to drive transformative business outcomes. Your exceptional organizational skills and ...

Amazon

Executive Assistant , AWS Tax

Seattle, WA · Hybrid

As an Executive Assistant in our AWS Tax team, you'll be the strategic backbone that empowers leadership to drive transformative business outcomes. Your exceptional organizational skills and ...

Fahrenheit Advisors

Executive Assistant

Richmond, VA · On-site

As a full-service, single-family office, our client provides and coordinates asset management, financial planning, and tax compliance for a small number of UHNW households. The Executive Assistant ...

Fahrenheit Advisors

Executive Assistant

Richmond, VA · On-site

As a full-service, single-family office, our client provides and coordinates asset management, financial planning, and tax compliance for a small number of UHNW households. The Executive Assistant ...

Fahrenheit Advisors

Executive Assistant

Richmond, VA · On-site

$80K - $100K/yr

As a full-service, single-family office, our client provides and coordinates asset management, financial planning, and tax compliance for a small number of UHNW households. The Executive Assistant ...

Skinner Clouse Group PLLC

Executive Assistant

Mesa, AZ · On-site

$60K - $70K/yr

Position Summary We are seeking an experienced Executive Assistant to support partners and senior ... Assemble and process tax returns, extensions, estimates, and engagement letters * Prepare tax ...

SES Group Inc

Executive Assistant

Mclean, VA · On-site

$95K - $108K/yr

Executive Assistant Executive Assistant ROLE DESCRIPTION SUMMARY Reporting to the Chief Legal ... tax forms for completion and submit completed forms to Accounts Payable; research outstanding ...

Maryland Legal Aid

Executive Assistant

Baltimore, MD · On-site

$60K - $80K/yr

The Executive Assistant must work independently, anticipate needs, and ensure smooth coordination ... tax sales, removing barriers to employment and accessing critical income supports such as ...

Hunt CO

Executive Assistant

El Paso, TX · On-site

The Executive Assistant has exposure to highly sensitive information for the organization ... tax compliance, airport selection and logistics, passenger and crew records administration ...

Symphona

Executive Assistant

Savannah, GA · On-site

Serve as a backup to the Tax and Audit amp; Assurance Executive Assistants as needed. Other Functions: * Prepare reports and projects as requested by Partners or the Chief Operating Officer.

Hunt Companies

Executive Assistant

El Paso, TX · On-site

The Executive Assistant has exposure to highly sensitive information for the organization ... tax compliance, airport selection and logistics, passenger and crew records administration ...

Hunt

Executive Assistant

El Paso, TX · On-site

The Executive Assistant has exposure to highly sensitive information for the organization ... tax compliance, airport selection and logistics, passenger and crew records administration ...

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Tax Executive Assistant information

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$30K

$64.5K

$102.5K

How much do tax executive assistant jobs pay per year?

As of Jul 15, 2026, the average yearly pay for tax executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are Tax Executive Assistants?

Tax Executive Assistants are administrative professionals who provide specialized support to tax executives, managers, or departments within a company or firm. Their duties typically include managing schedules, preparing and organizing tax documents, coordinating communications between departments, and assisting with the submission of tax filings and compliance documentation. They may also help research tax regulations, maintain confidential records, and ensure deadlines are met. This role requires strong organizational skills, attention to detail, and a good understanding of tax procedures and terminology.

What tax job pays the most?

Senior tax managers and tax directors typically earn the highest salaries among tax-related roles, often exceeding $150,000 annually. These positions require extensive experience, advanced certifications like CPA or CTA, and strong leadership skills, especially in large firms or corporations. Specialized roles such as international tax specialists or tax partners in accounting firms can also command top compensation.

Is being an EA a stressful job?

A Tax Executive Assistant role can be stressful due to tight deadlines, detailed financial work, and the need for accuracy. The job often requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. However, workload and stress levels vary depending on the employer and specific responsibilities.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with some reaching six-figure salaries in large corporations or specialized industries. Factors influencing pay include experience, location, industry, and proficiency with tools like Microsoft Office or project management software.

What are some common challenges faced by a Tax Executive Assistant, and how can they be managed effectively?

A Tax Executive Assistant often manages complex schedules, sensitive documents, and tight deadlines, especially during tax season. Balancing multiple priorities while maintaining strict confidentiality can be challenging. To manage these effectively, strong organizational skills, proactive communication, and a thorough understanding of tax workflows are essential. Building good relationships with both the tax team and clients also helps streamline processes and prevent miscommunication.

What is the difference between Tax Executive Assistant vs Tax Analyst?

AspectTax Executive AssistantTax Analyst
Required CredentialsAssociate's or Bachelor's degree, relevant certificationsBachelor's degree in accounting, finance, or related field; certifications like CPA are common
Work EnvironmentAdministrative support in corporate or accounting firmsAnalytical roles in finance or accounting departments
Employer & Industry UsageUsed in corporate finance, accounting firms, government agenciesCommon in corporate finance, consulting, and accounting firms

The main difference is that a Tax Executive Assistant provides administrative and clerical support related to tax functions, while a Tax Analyst performs detailed tax research, analysis, and compliance tasks. Both roles require knowledge of tax regulations, but the Tax Analyst has a more technical, analytical focus, whereas the Tax Executive Assistant focuses on supporting tax teams through administrative duties.

What does a tax assistant do?

A tax assistant supports tax professionals by preparing and organizing tax documents, assisting with tax filings, and ensuring compliance with tax laws. They often use accounting software and need strong attention to detail to help streamline the tax process during busy periods, such as tax season.

What are the key skills and qualifications needed to thrive as a Tax Executive Assistant, and why are they important?

To thrive as a Tax Executive Assistant, you need a solid grasp of tax processes, attention to detail, and strong organizational skills, often supported by a relevant associate’s or bachelor’s degree. Familiarity with tax preparation software, Microsoft Office, and document management systems is typically required, and some roles may prefer candidates with certifications like Certified Administrative Professional (CAP). Excellent communication, discretion, and multitasking abilities set exceptional assistants apart in supporting executives and handling sensitive information. These skills ensure accurate, efficient tax operations and effective support for executives in a fast-paced, compliance-driven environment.
More about Tax Executive Assistant jobs
What cities are hiring for Tax Executive Assistant jobs? Cities with the most Tax Executive Assistant job openings:
What states have the most Tax Executive Assistant jobs? States with the most job openings for Tax Executive Assistant jobs include:
What job categories do people searching Tax Executive Assistant jobs look for? The top searched job categories for Tax Executive Assistant jobs are:
Tax Executive Assistant jobs near you
Infographic showing various Tax Executive Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.
Tax Executive Assistant

Tax Executive Assistant

Donovan CPAs

Indianapolis, IN • On-site

Full-time

Posted 24 days ago

Job description

About Donovan CPAs
For over 50 years, Donovan Certified Public Accountants has served as a trusted partner for businesses, providing comprehensive financial solutions across Indiana and beyond. We're honored to have been named one of Indiana's Best Places to Work for the third year in a row, and to be recognized on IBJ's Fast 25 list of the fastest-growing private companies in the state. At Donovan, we take a collaborative, people-first approach and are passionate about helping our clients thrive. If you share those values, we'd love to meet you.
Our Mission:
To attract, develop, and empower an ever-growing team beloved by the clients they serve.
Our Vision:
To be the unrivaled answer to the question, "Which CPA firm is the best in Indiana?".
Our Firm Values:
  • Honesty - We uphold the highest standards of honesty in all our interactions, ensuring transparency and trust in every relationship, both internal and external.
  • Integrity - We operate with unwavering integrity, adhering to ethical principles which guide our decisions and actions
  • Kindness - We approach every colleague and client with kindness and respect, fostering a supportive and inclusive environment.
  • Excellence - We are committed to delivering excellence in every aspect of our services, striving for continuous improvement and innovation.
  • Accountability - We accept and embrace accountability, always meeting our commitments and exceeding client expectations.

Why Donovan?
Donovan CPAs, one of Indiana's Best Places to Work in 2026, is adding to its team, and we need you! Come see what sets Donovan CPAs apart from other firms:
  • A culture where every voice matters
  • Opportunities for advancement
  • Flexible work arrangements
  • Challenging, meaningful work
  • The ability to make an impact on the lives of our clients
  • Firm-sponsored community involvement

Position Summary
We are seeking a Tax Department Executive Assistant and Administrative Professional to create a more consistent, proactive, and accountable experience for clients, partners, managers, and staff.
This role is designed for someone who does more than complete assigned tasks. The right person actively reduces the number of decisions tax professionals need to make by anticipating next steps, identifying missing information, communicating clearly, and keeping work moving without unnecessary intervention.
The position serves the tax department with an strategic mindset: supporting each professional as though they are an executive, protecting the department's time, improving the client experience, and helping the administrative team execute with ownership, accuracy, and urgency.
What you'll do
  • Client and Engagement Management: Manage professional correspondence with clients, coordinate engagement letter delivery and follow-up, support tax engagement letters and organizers, and keep staff informed of status, open items, and next steps.
  • Tax Return Delivery and Follow-Up: Coordinate draft tax return delivery, final return assembly, signature form follow-up, client copies, estimates, and client requests through the appropriate firm channels.
  • Billing and Progress Billing: Assist with client invoicing, progress billing, and related communication so billing is accurate, timely, and coordinated with professional staff.
  • Organizer and Client Communication Support: Coordinate tax organizers, business and nonprofit mailers, annual communications, quarterly estimate communications, and outreach to clients with missing information and those that have not responded.
  • Tax Administration and Compliance Support: Prepare, route, fax, and follow up on POA forms, e-file authorization forms, nonprofit filings or related support such as Indiana NP-20R where appropriate, and recurring tax administration items.
  • Workflow, Due Dates, and Reporting: Create and maintain CCH Workflow tasks, roll CCH Tax returns, add workflow points, prepare due date reports, maintain scorecards, and identify bottlenecks before they become urgent.
  • Document Management and Scanning: Scan, organize, save, and route client documents; use OCR and document management tools; pull documents such as Secretary of State records, IRS Form 990s, new client sheets, intake information, and property tax documents.
  • Scheduling and Internal Coordination: Schedule client meetings, internal meetings, training sessions, conference registrations, CPE records, travel details, expense reimbursements, and other administrative needs with accuracy and ownership.
  • Software and Vendor Coordination: Coordinate with CCH, IT Support, and other software vendors on tax form questions, workflow issues, technical problems, and potential solutions.
  • Administrative Team Leadership: Help organize priorities, assign or coordinate administrative work, improve checklists and procedures, drive operational projects, and model extreme ownership, professionalism, and accountability for the administrative team.

Key Success Factors
  • Quality of work output (on- time and accurate delivery)
  • Extreme attention to detail and accuracy
  • Cooperative team player
  • Ability to work well under pressure and meet deadlines.
  • Client-centric approach to all matters - positive telephone, email and other communication skills as contact with clients and others will be extensive and ongoing.

Qualifications
Required:
  • 3+ years of experience in executive assistance, administrative leadership, operations coordination, project coordination, or related work.
  • Experience supporting multiple professionals, leaders, clients, or stakeholders in a deadline-driven environment.
  • Strong written and verbal communication skills with a client-centric and professional communication style.
  • Ability to stay highly organized while managing multiple priorities, deadlines, requests, and recurring processes.
  • Critical thinking skills and the ability to anticipate needs, identify next steps, and reduce unnecessary decisions for others.
  • Extreme attention to detail and accuracy in written communication, document handling, scheduling, billing support, and client deliverables.
  • Ability to work well under pressure, especially during tax season and other high-volume periods.
  • High level of discretion and commitment to client confidentiality.
  • Alignment with Donovan's firm values.

Preferred:
  • Experience in a CPA firm, tax department, professional services firm, or similarly deadline-driven client service environment.
  • Experience with CCH, Karbon, tax workflow systems, CRM systems, document management systems, OCR tools, or other professional services technology.
  • Prior experience supporting an executive team.
  • Associate degree or higher preferred.

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