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How much do substitute coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for substitute coordinator in the United States is $16.21, according to ZipRecruiter salary data. Most workers in this role earn between $13.22 and $17.79 per hour, depending on experience, location, and employer.

What is a substitute coordinator?

A Substitute Coordinator is a school or district employee responsible for managing substitute teacher assignments. They ensure that classrooms are staffed when regular teachers are absent by recruiting, scheduling, and communicating with substitute teachers. Their duties often include maintaining a database of qualified substitutes, matching them with appropriate assignments, and handling any issues that arise during coverage. Substitute Coordinators play a vital role in keeping schools running smoothly and ensuring continuity of instruction for students.

What are the key skills and qualifications needed to thrive as a substitute coordinator?

To thrive as a Substitute Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field. Familiarity with substitute management software (such as Absence Management/AESOP), scheduling systems, and basic HR practices is typically required. Excellent communication, problem-solving abilities, and flexibility help you manage last-minute changes and maintain positive relationships with staff and substitutes. These skills are crucial for ensuring seamless classroom coverage, minimizing disruptions, and supporting school operations efficiently.

What are some common challenges faced by substitute coordinators, and how can they be effectively managed?

Substitute Coordinators often face challenges such as last-minute teacher absences, maintaining a reliable pool of substitutes, and ensuring effective communication between substitutes, teachers, and administrators. To manage these challenges, coordinators typically use scheduling software, establish clear protocols for substitute requests, and build strong relationships with both substitutes and school staff. Proactive planning, flexibility, and strong organizational skills are key to effectively handling the fast-paced nature of this role.

What is the difference between Substitute Coordinator vs Substitute Teacher?

AspectSubstitute CoordinatorSubstitute Teacher
Required CredentialsHigh school diploma or equivalent; some roles may prefer experience in education administrationHigh school diploma or equivalent; state certification or license may be required depending on district
Work EnvironmentOffice or school district administrative settings, coordinating substitute staffingClassroom settings, directly teaching students during teacher absences
Employer & Industry UsageSchool districts, educational agencies, and staffing firmsPublic and private schools, educational institutions
Common Search & Comparison IntentUnderstanding administrative roles in education staffingFinding teaching opportunities or understanding classroom substitute roles

The Substitute Coordinator primarily handles scheduling, staffing, and administrative tasks related to substitute teachers, working behind the scenes. In contrast, Substitute Teachers are responsible for directly instructing students in the classroom during teacher absences. While both roles are essential in education, they differ in responsibilities, credentials, and work environment.

How much does a substitute coordinator make?

The salary of a substitute coordinator typically ranges from $30,000 to $50,000 annually, depending on experience, education, and the size of the school district. They often coordinate substitute staffing, manage schedules, and ensure coverage for teachers' absences, with some positions offering additional benefits or stipends for certification or training.
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Substitute Coordinator jobs near you
Infographic showing various Substitute Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $33,721 per year, or $16.2 per hour.

Substitute Teacher/Paraprofessional 26/27 SY

The Classical Academy

Colorado Springs, CO • On-site

$163.76/day

Full-time

Re-posted 28 days ago

Job description

Position Type:
Substitute/Substitute Teacher
Date Posted:
5/22/2026
Location:
Pool for All Locations
Date Available:
08/17/2026
Closing Date:
05/28/2027
THE CLASSICAL ACADEMY
POSITION DESCRIPTION
Title: Substitute Teacher/Paraprofessional Department: Human Resources
Date: Updated April 6, 2022 FLSA Status: Exempt
Full Day Teaching Assignment: $163.76 per day
Full Day Non-Teaching Assignment: $138.08 per day
GENERAL STATEMENT OF DUTIES:
Performs related duties of a teacher or paraprofessional to provide continuity in the day-to-day responsibilities during the absence of the regular employee. Substitute teachers and paraprofessionals are employed on an as needed, on-call, day-to-day basis and are not guaranteed work on a regular basis.
ORGANIZATIONAL RELATIONSHIP:
Reports directly to the Substitute Coordinator
The following statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The description may not include all functions performed by incumbents in various locations. The Classical Academy reserves the right to modify or change the duties or essential functions of this job at any time.
ESSENTIAL JOB FUNCTIONS:
  • Manages classroom and provides instructions according to plans as prepared by the classroom teacher.
  • Provides classroom environment which promotes active learning.
  • Assists the teacher with all aspects of the daily routine, including distributing and collecting supplies, lunchroom duty, recess, carpool, etc.
  • Works with students to help reinforce learning objectives.
  • Adheres to all TCA policies and procedures.
  • Uses appropriate judgment to always act in the best interest of students.
  • Performs other duties as assigned by the appropriate administrator.

MINIMUM QUALIFICATIONS:
EDUCATION:
  • High School Diploma or GED Equivalent required
  • Bachelor's Degree or 1-year substitute authorization from CDE required for Substitute teaching.

EXPERIENCE:
Prior teaching, tutoring, or other experience working with children or in a classroom setting is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
  • Ability to understand and follow verbal and written instructions.
  • Ability to communicate effectively verbally and in writing.
  • Demonstrated ability to use a computer, Microsoft Office Suite (Word, Outlook, PowerPoint), and the internet.

SCOPE OF INTERPERSONAL CONTACTS:
  • Students
  • Substitute Coordinator
  • Teachers
  • Support staff
  • Parents
  • Administrators
  • Volunteers

Contacts are generally of a nature requiring disseminating and discussing routine information but may occasionally involve sensitive issues or situations requiring confidentiality.
WORK ENVIRONMENT:
  • Work is normally performed in a classroom setting with occasional supervision duties such as carpool, special activities, recess, or lunchroom.
  • Required to work scheduled hours on a day-to-day basis. Work hours may vary depending on the needs of the schools and the substitute coordinator.

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive.
  • Typical demands require the employee to:
    • Spend majority of work time standing and walking while performing job duties
    • Occasionally lift burdens weighing up to 30 lbs. and occasionally push/pull burdens weighing up to 100 lbs.
    • Frequently use eye, hand, and finger coordination to enable the use of a computer, other classroom equipment, and writing utensils

COGNITIVE FUNCTIONS:
The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive:
The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
PAID SICK LEAVE COMPENSATION: Temporary/Substitute/Itinerant staff receive an amount of paid sick leave calculated based on an accrual rate of one hour earned for every 30 hours worked, in accordance with the Colorado Healthy Families Workplace Act.
Conditions of Employment:
Per the Immigration Reform and Control Act of 1986, the selected applicant shall be required to verify, within 72 hours of employment, her/his legal right to be employed in the United States.
The Classical Academy does not discriminate based on age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).

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