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Substitute Coordinator Jobs (NOW HIRING)

Stuart Hall School

Substitute Teacher

Staunton, VA · On-site

$62.50 - $125/day

Stuart Hall School seeks a Substitute Teacher, for students in grades 6-12, who understands the demands of classroom teaching and will work closely with the Substitute Coordinator and Dean of Faculty ...

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How much do substitute coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for substitute coordinator in the United States is $16.21, according to ZipRecruiter salary data. Most workers in this role earn between $13.22 and $17.79 per hour, depending on experience, location, and employer.

What is a substitute coordinator?

A Substitute Coordinator is a school or district employee responsible for managing substitute teacher assignments. They ensure that classrooms are staffed when regular teachers are absent by recruiting, scheduling, and communicating with substitute teachers. Their duties often include maintaining a database of qualified substitutes, matching them with appropriate assignments, and handling any issues that arise during coverage. Substitute Coordinators play a vital role in keeping schools running smoothly and ensuring continuity of instruction for students.

What are the key skills and qualifications needed to thrive as a substitute coordinator?

To thrive as a Substitute Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field. Familiarity with substitute management software (such as Absence Management/AESOP), scheduling systems, and basic HR practices is typically required. Excellent communication, problem-solving abilities, and flexibility help you manage last-minute changes and maintain positive relationships with staff and substitutes. These skills are crucial for ensuring seamless classroom coverage, minimizing disruptions, and supporting school operations efficiently.

What are some common challenges faced by substitute coordinators, and how can they be effectively managed?

Substitute Coordinators often face challenges such as last-minute teacher absences, maintaining a reliable pool of substitutes, and ensuring effective communication between substitutes, teachers, and administrators. To manage these challenges, coordinators typically use scheduling software, establish clear protocols for substitute requests, and build strong relationships with both substitutes and school staff. Proactive planning, flexibility, and strong organizational skills are key to effectively handling the fast-paced nature of this role.

What is the difference between Substitute Coordinator vs Substitute Teacher?

AspectSubstitute CoordinatorSubstitute Teacher
Required CredentialsHigh school diploma or equivalent; some roles may prefer experience in education administrationHigh school diploma or equivalent; state certification or license may be required depending on district
Work EnvironmentOffice or school district administrative settings, coordinating substitute staffingClassroom settings, directly teaching students during teacher absences
Employer & Industry UsageSchool districts, educational agencies, and staffing firmsPublic and private schools, educational institutions
Common Search & Comparison IntentUnderstanding administrative roles in education staffingFinding teaching opportunities or understanding classroom substitute roles

The Substitute Coordinator primarily handles scheduling, staffing, and administrative tasks related to substitute teachers, working behind the scenes. In contrast, Substitute Teachers are responsible for directly instructing students in the classroom during teacher absences. While both roles are essential in education, they differ in responsibilities, credentials, and work environment.

How much does a substitute coordinator make?

The salary of a substitute coordinator typically ranges from $30,000 to $50,000 annually, depending on experience, education, and the size of the school district. They often coordinate substitute staffing, manage schedules, and ensure coverage for teachers' absences, with some positions offering additional benefits or stipends for certification or training.
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Substitute Coordinator jobs near you
Infographic showing various Substitute Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $33,721 per year, or $16.2 per hour.

ALCS Building Substitute / Assistant Substitute Coordinator

Impact Christian Schools

Madison, WI • On-site

$13.75 - $18.75/hr

Other

Posted 24 days ago

Key responsibilities

  • Manage and schedule substitute faculty and staff, including training and communication.

  • Serve as the first point of contact and fill in as a substitute in the absence of regular staff.

  • Track and verify substitute hours, report hours for payroll, and ensure coverage needs are met.

Job description

Building Substitute / Assistant Substitute Coordinator

Reports directly to the School Principal and serves as a member of the support staff

Bachelor’s degree in education-related field and previous teaching experience is preferred

Summary of Position

The Building Substitute / Assistant Substitute Coordinator is responsible for training, managing, and scheduling substitute faculty and staff, tracking and reporting all substitute hours, and filling the role of substitute as a first response to absences.  This is a non-exempt, part-time position with fluctuating schedule up to 40 hours per week during school months.  The qualified candidate will be willing to embrace the mission of Abundant Life Christian School and available to work flexible hours to accommodate calling substitutes and assisting with the communication of lesson plans.


Please review our Statement of Faith (click to review prior to completing application) 


Essential Job Qualifications

  • Be a spiritually mature and growing Christian who is active in his/her Christian life, able to serve as a positive Christian role model in speech, actions and attitudes (both on and off campus) and model a consistent daily walk with Christ
  • Be a servant leader
  • Have a calling to ministry in and through education
  • Must enjoy working with young people
  • Follow the Matthew 18 principle in interactions with parents, students, staff, and administration
  • Must have an understanding of and commitment to ALCS’ education objectives and philosophy of education

Individual Knowledge, Skills and Abilities

  • Strong interpersonal relationship skills
  • Strong work ethic and is self-motivated
  • Effective multi-tasking, troubleshooting, and time management skills
  • Flexibility and adaptability to schedule and other changes
  • Excellent judgement and discretion
  • Be effective in oral and written communication
  • Be a team player, responsive to school staff and administration


Functions and Duties

  • Serve as the first point of contact for substitutes checking in each morning
  • Manage a pool of on-call substitute faculty and staff providing communication and training as needed
  • Serve as the building substitute as the first response to absences daily before outside substitutes are called in
  • As a substitute, instruct students in multiple subjects, using a variety of teaching methods and technology aids and materials
  • Willing serve as a substitute in non-teaching roles as needed (ie. offices, kitchen, and other support roles)
  • Work with school administration to train substitute faculty and staff; ensure they are familiar with the school, mission, policies, procedures and resources
  • Manage schedules for substitutes by putting their daily schedule together, greet them and ensure they know where to go, and address any questions
  • Manage feedback to and for substitute teachers; collect and track feedback from substitute teachers, share feedback with them as necessary, and determine when a substitute teacher is no longer needed
  • Track substitute hours, verify substitute hours for payroll, and work with school administration to ensure accuracy of leave reports and substitute pay
  • Perform other duties and assume other responsibilities as assigned or apparent
  • Use critical thinking and problem-solving skills to respond to coverage needs