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Student Records Assistant Jobs in Spring, TX (NOW HIRING)

Magnolia ISD

Registrar Assistant

Magnolia, TX · On-site

Clerical/Registrar/Registrar Assistant Date Posted: 6/23/2026 Location: Magnolia High School Date ... Responsible for maintaining student records at the campus level. Process student enrollment ...

Magnolia ISD

Registrar Assistant

Magnolia, TX

Registrar Assistant Wage/Hour Status: Nonexempt Reports to: Principal Pay Grade: Clerical 3 Dept. ... Responsible for maintaining student records at the campus level. Process student enrollment ...

Sheldon ISD

Registrar

Houston, TX · On-site

$16.80/hr

... students and process applicable records * Assist campus administration and counselors with the preparation of reports and student data information Other * Prepare and distribute student ...

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Student Records Assistant information

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How much do student records assistant jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for student records assistant in Spring, TX is $16.52, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $17.98 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Spring, TX? For Student Records Assistant jobs in Spring, TX, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Spring, TX look for? The top searched job categories for Student Records Assistant jobs in Spring, TX are:
What cities near Spring, TX are hiring for Student Records Assistant jobs? Cities near Spring, TX with the most Student Records Assistant job openings:
Student Records Assistant jobs near you

Registrar Assistant

Magnolia ISD

Magnolia, TX • On-site

Full-time

Posted 11 days ago

Job description

Position Type:
Clerical/Registrar/Registrar Assistant
Date Posted:
6/23/2026
Location:
Magnolia High School
Date Available:
2026-27 School Year
Closing Date:
Open
MAGNOLIA ISD
Job Title: Registrar Assistant Wage/Hour Status: Nonexempt
Reports to: Principal Pay Grade: Clerical 3
Dept./School: Assigned Campus Duty Days: 197
Date Revised: 5/30/19
Primary Purpose:
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and
withdrawals for the campus.
Qualifications:
Education/Certification:
High school or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Experience:
Three years clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
  1. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
  2. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
  3. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
  4. Process and transmit requests for student information, including student transcripts for colleges and universities.
  5. Prepare and distribute University Scholastic League (UIL) eligibility lists.
  6. Calculate grade point averages, class rank, and prepare honor rolls.
  7. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
  8. Assist campus administration and counselors with the preparation of reports and student data information.

Other
  1. Prepare and distribute student identification cards, bus passes, and parking stickers.
  2. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
  3. Maintain confidentiality of information.
  4. Other duties as assigned.

Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, calculator, copier, fax machine and shredder.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions,
prolonged use of computer. Must be able to lift a minimum of 30 pounds.

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