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Student Records Assistant Jobs in Spring, TX (NOW HIRING)

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Student Records Assistant information

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How much do student records assistant jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for student records assistant in Spring, TX is $16.52, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $17.98 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Spring, TX? For Student Records Assistant jobs in Spring, TX, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Spring, TX look for? The top searched job categories for Student Records Assistant jobs in Spring, TX are:
What cities near Spring, TX are hiring for Student Records Assistant jobs? Cities near Spring, TX with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Support Specialist - Counselor Secretary - School Year 2026-2027 (Anticipated Vacancies)

Support Specialist - Counselor Secretary - School Year 2026-2027 (Anticipated Vacancies)

Spring Branch ISD

Houston, TX

Other

Posted 24 days ago

Job description

    
Spring Branch Independent School District
Job Description
Support Specialist - Counselor Secretary

 
Job Title: Support Specialist - Counselor Secretary Reports To: Building Principal Classification: Paraprofessional (Clerical/Teacher Assistant) Wage/Hour Status: Non-exempt Days: 207 Salary: See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 204 Contract: None Date Revised: 11/15/2023 Primary Purpose: Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records. Qualifications/Skills: Education/Certification:
  • High school diploma or equivalent.
Special Knowledge/Skills:
  • Minimum Assessment Standard: Broad knowledge of MS Word.
  • Proficient word processing and file maintenance skills.
  • Effective organizational, communication and interpersonal skills.
  • Ability to use personal computer and software to develop spreadsheets and databases and do word processing.
  • Bilingual preferred.
Experience:
  • Two (2) years secretarial experience, preferably in a public education environment, preferred.
Major Duties and
Responsibilities:
 Records, Reports and Correspondence:
  • Prepare correspondence and transcripts using typewriter or personal computer.
  • Prepare documents and lists for award assemblies and other student recognition programs.
  • Record student information, including test scores and final grades, on permanent records.
  • Create new student files and ensure completeness of records.
  • Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders and entering student data into appropriate databases or computer programs.
  • Assist with processing changes and adjustments to student schedules.
  • Assist with summer school preparation.
Reception and Phones:
  • Serve as receptionist for counseling office.
  • Assist students, parents and teachers by distributing test, scholarship and other college materials.
  • Assist counselor with scheduling of Admission, Review and Dismissal Committee (ARD) meetings and appointments.
Other:
  • Receive distribute and ensure security and confidentiality for testing materials.
  • Maintain college information library.
  • Maintain confidentiality.
  • Participate in cross-training.
  • Other duties as assigned.
Supervisory
Responsibilities:
 None Equipment Used: Computer and various office equipment. Working Conditions: Mental Demands:
  • Maintain emotional control under stress.
  • Work with frequent interruptions.
  • This position requires regular in-person interaction with the public.
Physical Demands:
  • Frequent repetitive hand motions
  • Prolonged use of computer.
Application Procedure: Click Apply then Login.  To complete your application, please visit our website at https://www.springbranchisd.com/join-our-team/applicants. Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.

       
 


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