State Secretary Jobs (NOW HIRING)

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Secretary Associate Legal

Opening Date: July 17, 2026

Closing Date: July 31, 2026

Job Class Code: 6560

Grade: 17

Salary: $40,081.60 - $57,699.20/year

Bargaining Unit: Administrative Services

Position #006000538

Job Description:

The Office of Attorney General is looking to hire a Secretary Associate Legal in our Augusta Office, Child Support Division. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys and paralegals. Office hours are Monday - Friday 8:00 am to 5:00 pm.

Proficiency is required in wordprocessing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills, a strong work ethic with a positive, can-do attitude. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

Typical Duties:

• Preparing and filing court documents for AAGs, including pleadings, motions, orders and subpoenas in district courts and probate courts as instructed
• Opening case files in accordance with attorneys' protocols
• Organizing, copying, and scanning confidential documents
• Entering confidential case data in office databases
• Proofreading confidential legal documents
• Researching, compiling, and analyzing complex information
• Communicating pleasantly, clearly, and effectively with colleagues, court staff, office staff, members of the public, DHHS staff and attorneys
• Advising supervisors regarding the individual work and group operations
• Developing and recommending new work methods for improving practices in a fast-paced legal practice
• Participating in reception duties
• Training and mentoring other support staff
• Calendaring all deadlines and reminders
• Archiving

MINIMUM REQUIREMENTS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

All positions in this classification assume the qualifications of: Secretary.

Preference will be given to individuals who are scrupulous about detailed work; are proficient with Microsoft Office Suite; have experience working directly with multiple attorneys in a law office setting; have work-related experience with court rules as related to the forms of pleadings and service of process; have work-related experience with preparation of court documents; and experience working with the Maine court system.

Please direct all questions to Assistant Attorney General, Division Chief Debby Willis via email or you may call 207-626-8800.

APPLICATION INSTRUCTIONS

If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.

Include resume, three references and complete online application.

The Department is not responsible for late receipt of applications due to electronic transmission malfunctions.

Job offer to new hire is conditional upon verification of credentials, criminal records, and driver's license check, and professional license requirements if applicable.

BENEFITS

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance- Rest is essential. Take time for yourself using13 paid holidays,12 days of sick leave, and3+ weeks of vacation leaveVacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage- The State of Maine pays85%-100%of employee-only premiums ($11,857.68-$13,950.24annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit- Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
• Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan- The State of Maine contributes14.11%of payto the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement- Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness- The State of Maine is a qualified employer for this federal program. For more information, visit theFederal Student Aid office.
• Living Resources Program- Navigate challenging work and life situations with our employee assistance program.
• Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under theFamily and Medical Leave Act.
• Voluntary Deferred Compensation- Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness.

Maine State Government and the Office of the Attorney General are Equal Opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.