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Special Projects Administrator Jobs (NOW HIRING)

PRWT Services, Inc.

Project Manager

Suffolk, VA · On-site

$30 - $40/hr

Facilities, Inc., a consolidated facility management service company, is seeking a proven industry professional experienced Special Projects Administrator to work on one of our projects in Suffolk ...

New

Gfoat

MOBILITY AND SPECIAL PROJECTS MANAGER

Richardson, TX · On-site

$90 - $130/hr

Administer the City's Complete Streets Policy by coordinating implementation across departments and ... and special transportation projects. * Develop graphics and utilize GIS software, computer ...

New

City of Richardson Texas

WI · On-site

$90 - $125/hr

Administer the City's Complete Streets Policy by coordinating implementation across departments and ... and special transportation projects. * Develop graphics and utilize GIS software, computer ...

New

ITG Communications

Project Administrator

Cheyenne, WY · On-site

ITG Communications is hiring a Project Administrator in Cheyenne, WY The Project Administrator ... Perform additional duties and support special projects as assigned Requirements Education: High ...

ITG Communications

Project Administrator

Newton, NH · On-site

The Project Administrator provides administrative and project support to the ITG Construction team ... Perform additional duties and support special projects as assigned Requirements Education: High ...

ITG Communications

Project Administrator

Newton, NH · On-site

ITG Communications is hiring a Project Administrator in Newton, NH. (Full time in office). ITG ... Perform additional duties and support special projects as assigned Requirements Education: High ...

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Special Projects Administrator information

See salary details

$29K

$87.9K

$132.5K

How much do special projects administrator jobs pay per year?

As of Aug 21, 2026, the average yearly pay for special projects administrator in the United States is $87,941.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,500.00 and $117,500.00 per year, depending on experience, location, and employer.

What is a special projects administrator?

Special Projects Administrators are professionals who oversee and coordinate unique or temporary initiatives within an organization. Their responsibilities typically include managing project timelines, resources, and budgets, as well as facilitating communication among stakeholders. They often work on projects that fall outside the scope of regular operations and require specialized planning and execution. This role requires strong organizational, problem-solving, and leadership skills to ensure project objectives are met efficiently.

What are the key skills and qualifications needed to thrive as a special projects administrator, and why are they important?

To thrive as a Special Projects Administrator, you need strong project management, organizational, and analytical skills, typically backed by a bachelor's degree in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), budgeting tools, and process improvement methodologies is often required. Excellent communication, problem-solving, and adaptability make someone stand out in this position. These skills ensure effective project execution, stakeholder coordination, and the ability to deliver results in dynamic environments.

What are some common challenges faced by special projects administrators, and how can they be addressed?

Special Projects Administrators often juggle multiple projects with varying scopes and deadlines, making time management and prioritization essential challenges. Coordinating cross-functional teams and managing stakeholder expectations can also be complex, especially when project goals evolve. To address these challenges, it's important to maintain clear communication channels, use effective project management tools, and regularly update stakeholders on progress and changes. Building strong relationships with team members and stakeholders helps facilitate smoother collaboration and ensures project objectives are met efficiently.

What is the difference between Special Projects Administrator vs Project Coordinator?

AspectSpecial Projects AdministratorProject Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related field; certifications like PMP are a plusUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks on specific, often complex projects across departments, with a focus on coordination and oversightSupports project teams by assisting with planning, scheduling, and communication
Employer & Industry UsageCommon in corporate, nonprofit, and government sectors managing specialized initiativesWidely used across industries for general project support roles

The Special Projects Administrator focuses on managing and overseeing complex, high-priority projects, often requiring specialized skills and certifications. In contrast, the Project Coordinator provides essential support to project teams, handling scheduling and communication tasks. Both roles are vital for project success but differ in scope and responsibilities.

What is the average salary for a special projects administrator in the US?

The average salary for a special projects administrator in the US typically ranges from $60,000 to $85,000 per year, depending on experience, industry, and location. Professionals in this role often require strong organizational and project management skills, with familiarity in tools like Microsoft Office or project management software.
More about Special Projects Administrator jobs

What job categories do people searching Special Projects Administrator jobs look for?

The top searched job categories for Special Projects Administrator jobs are:

Special Projects Administrator jobs near you
Infographic showing various Special Projects Administrator job openings in the United States as of August 2026, with employment types broken down into 89% Full Time, 8% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $87,941 per year, or $42.3 per hour.

Project Manager

PRWT Services, Inc.

Suffolk, VA • On-site

$30 - $40/hr

Full-time

Retirement, PTO

Posted 2 days ago

New

Job description

U.S. Facilities, Inc., a consolidated facility management service company, is seeking a proven industry professional experienced Special Projects Administrator to work on one of our projects in Suffolk, Virginia. This is to be accomplished on a routine basis as outlined in the following responsibilities:
Duties include:
  • Develop and provide project administrative reports to the Project Administrator and client.
  • Develops complete (ready for agency procurement) scope of work, plan, specification, and construction schedule packages for Operation Projects.
  • Work with End Users on developing Administrative Service Division Contracts.
  • Prepare Estimates in excel for Administrative Service Division and Construction Division Contracts.
  • Coordinate with applicable parties to ensure that advertisement package complies with all applicable standards.
  • Must have experience in contract development and delivery. Coordinate project planning, establish work plans and critical target dates, provide guidance to team members, and prepare final contract packages for review and award.
  • Manage contract development project bid proposals and cost estimates.
  • Provide technical support to Engineers and/or Technicians.
  • Must have strong skills and experience interpreting plans and contracts. Experience conducting constructability reviews.
  • Provide routine schedule and expenditure reports.
  • Provides job status information to the Project Administrator and client.
  • Strong communication skills; able to conduct monthly project progress meetings.
  • Assist in the development and administration of operating policies.
  • Review and interpret applicable local, state, and federal regulations, coordinates compliance with applicable rules, regulations, and policies.
  • Monitor and coordinate accounting activities as appropriate and prepare internal reports for management; participate in budget planning and management, as required; may coordinate and administer the purchasing of supplies and/or equipment.
  • May assist in or contribute to the planning, coordination, development, and implementation of long-range goals and objectives.
  • Respond to internal inquiries regarding administrative policies, procedures, and practices; typically for evaluating applicability of special projects requests.
  • Plan and coordinate complex administrative assignments and special projects within and/or across departments; gather, organize, and assess information, develop and prepare recommendations.
  • Any other duties as assigned by a supervisor and/or USF Senior Project Manager.

Qualifications:
Education:
  • BS degree in Civil Engineering, Project Management and/or 10 years of practical, related experience

Experience/Skill Sets:
  • 10 years of relevant experience (desired)
  • Knowledge of Hampton Roads highway infrastructure strongly desired
  • Strong computer skills and the ability to learn VDOT based computer systems.
  • PMP Certification or knowledge of PMP PMBOK Methodology

Work Conditions:
  • Business hours, controlled environment
  • 90-day probationary period required
  • Primarily indoor work required but some outdoor work may be necessary.

Pre-employment requirements:
  • A fingerprint based Criminal History Records Check (CHRC) will be conducted prior to employment.
  • Drug Screening will be conducted prior to employment.
  • 18 years of age or older
  • Virginia Driver's License in good standing

Compensation:
  • $30.00 - $40.00/Hourly
  • PTO 120 Hours Annually
  • Paid Holidays
  • 401-K

NOTE: This position is designed as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. VDOT/Project Management will determine when essential positions are required.
Valid driver's license is required. DMV records check is required. Pre-employment drug screen is required. Fingerprint-based Criminal History Records Check is required.
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