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Special Events Coordinator Jobs in Racine, WI (NOW HIRING)

Bear Country Inc

Events Coordinator

Caledonia, WI · On-site

Event Coordination: Assist in organizing group/event and setting up rooms Ensure the venue and facilities at The Ember Lodge are clean, organized, and well-maintained before and during events.

Azura Memory Care

Activities & Events Coordinator

Fox Point, WI · On-site

$14.50 - $19.25/hr

Activities & Events Coordinator Azura Memory Care of Fox Point Full-Time | 8:30 AM 4:30 PM4 Days ... Plan special events, celebrations, and outings that residents look forward to. Help every resident ...

Azura Memory Care

Activities & Events Coordinator

Milwaukee, WI · On-site

$15.50 - $20.75/hr

Activities & Events Coordinator Azura Memory Care of Fox Point Full-Time | 8:30 AM ? 4:30 PM 4 Days ... Plan special events, celebrations, and outings that residents look forward to. Help every resident ...

Azura Memory Care

Activities & Events Coordinator

Fox Point, WI · On-site

$14.50 - $19.25/hr

Activities & Events Coordinator Azura Memory Care of Fox Point Full-Time | 8:30 AM - 4:30 PM 4 Days ... Plan special events, celebrations, and outings that residents look forward to. Help every resident ...

WRTP|BIG STEP

Marketing Coordinator

Milwaukee, WI · On-site

$41K - $57K/yr

The Marketing Coordinator works well independently and with a diverse cross section of personnel ... Coordinate and execute special organizational events from concept to completion, including print ...

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Special Events Coordinator information

See Racine, WI salary details

$19.2K

$48.6K

$73.1K

How much do special events coordinator jobs pay per year?

As of Aug 22, 2026, the average yearly pay for special events coordinator in Racine, WI is $48,643.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,900.00 and $56,300.00 per year, depending on experience, location, and employer.

What is a special events coordinator?

A Special Events Coordinator is a professional responsible for planning, organizing, and executing events such as conferences, fundraisers, weddings, and corporate gatherings. Their duties include managing event logistics, coordinating with vendors, overseeing budgets, and ensuring that all aspects of the event run smoothly. They often work closely with clients to understand their needs and deliver memorable experiences. Strong organizational, communication, and problem-solving skills are essential in this role.

What are some common challenges special events coordinators face when managing multiple events simultaneously?

Special Events Coordinators often juggle several events at once, which requires strong organizational skills and attention to detail. One common challenge is balancing competing priorities, such as vendor deadlines, client expectations, and logistical constraints. Coordinators must also be adept at problem-solving on the fly, as unforeseen issues like last-minute changes or budget adjustments frequently arise. Successfully managing these challenges involves proactive planning, clear communication with team members and stakeholders, and staying calm under pressure.

What are the key skills and qualifications needed to thrive as a special events coordinator, and why are they important?

To thrive as a Special Events Coordinator, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a bachelor’s degree. Familiarity with event management software, budgeting tools, and project management systems is typically required. Exceptional communication, problem-solving abilities, and the capacity to remain calm under pressure help individuals stand out in this role. These skills ensure seamless event execution, client satisfaction, and the ability to address challenges swiftly during high-stakes occasions.
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Events Coordinator

Bear Country Inc

Caledonia, WI • On-site

Full-time

Re-posted 27 days ago

Job description

Position Title: Event Coordinator

Key Responsibilities:

Event Coordination:

Assist in organizing group/event and setting up rooms

Ensure the venue and facilities at The Ember Lodge are clean, organized, and well-maintained before and during events.

Supervise the operations of events at The Ember Lodge, addressing any guest needs promptly and professionally.

Perform closing duties after events to ensure the venue is properly secured and ready for the next event.

Client Interaction:

Provide tours to prospective clients at The Ember Lodge, conducting comprehensive walk-throughs and answering all venue-related questions.

Communicate with clients regarding upcoming bookings, procedures, and day-of requirements for both The Ember Lodge and Bear Paw Adventure Park.

Respond to leads and inquiries through various channels, including social media, phone calls, the website, and email, ensuring timely and professional communication when the Events Manager or Group Manager is unavailable.

Large-Scale Event Project Management:

Serve as the primary point of contact and project lead for large-scale events, ensuring seamless coordination and execution on the day of the event.

Work closely with internal teams and external vendors to align on timelines, deliverables, and logistics, ensuring that all elements of the event are in place and on schedule.

Conduct pre-event and day-of-event meetings with vendors and staff to review responsibilities, timelines, and emergency procedures.

Supervise event setup, ensuring that all components such as décor, AV, and entertainment are properly executed.

Act as the on-site lead during large-scale events, overseeing staff, addressing any last-minute needs, and ensuring everything runs smoothly.

Administrative / Sales Support:

Offer administrative support to the Food and Beverage Manager

Facilitate the sale and scheduling of group events including school field trips, summer camps, company outings, and other group activities.

Assist in the sale and scheduling of birthday parties at Bear Paw Adventure Park.

Answer phone calls promptly and professionally, directing them to appropriate departments or resolving inquiries as needed.

Additional Duties:

Attend off-site community events to promote our brands, engaging with the public and providing information about The Ember Lodge and Bear Paw Adventure Park.

Perform other tasks as assigned by the Food and Beverage Manager to support the overall success of events and group bookings.

Provide support in other departments when needed such as housekeeping, groundskeeping/maintenance, and more.

Assist with operations at the Christmas Carnival of Lights from November to December

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