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Special Event Coordinator Jobs in Rutherford, NJ

voagny

Special Events Associate- Hybrid

Manhattan, NY · Hybrid

Special Events Associate (Hybrid) Reporting to the Manager, Special Events, the Associate of ... event to ensure timely reconciliation efforts. * Organized coordination of donation pick-ups and ...

voagny

Special Events Associate- Hybrid

Manhattan, NY · Hybrid

Special Events Associate (Hybrid) Reporting to the Manager, Special Events, the Associate of ... event to ensure timely reconciliation efforts. * Organized coordination of donation pick-ups and ...

CBRE

Meeting & Events Coordinator

Manhattan, NY · On-site

$66K/yr

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of ... displays, special needs requirements, printing, and event security. * Create a hospitable ...

Voa Gny

Special Events Associate- Hybrid

Manhattan, NY · On-site

$55 - $75/hr

Special Events Associate (Hybrid) Reporting tothe Manager, Special Events, the Associate of Special ... event to ensure timely reconciliation efforts. * Organized coordination of donation pick-ups and ...

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Special Event Coordinator information

See Rutherford, NJ salary details

$20.9K

$52.9K

$79.5K

How much do special event coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for special event coordinator in Rutherford, NJ is $52,884.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $61,200.00 per year, depending on experience, location, and employer.

What does a special event coordinator do?

A Special Event Coordinator is responsible for planning, organizing, and executing events such as weddings, conferences, corporate meetings, and parties. Their duties include managing event logistics, coordinating vendors, handling budgets, overseeing event setup and teardown, and ensuring everything runs smoothly on the day of the event. They work closely with clients to understand their vision and requirements, and they troubleshoot any issues that arise to ensure a successful event experience.

What are the key skills and qualifications needed to thrive as a special event coordinator?

To thrive as a Special Event Coordinator, you need strong organizational skills, attention to detail, project management abilities, and often a relevant degree in hospitality, marketing, or communications. Familiarity with event management software, budgeting tools, and vendor management systems is commonly required. Excellent interpersonal skills, creativity, and problem-solving abilities help you excel in coordinating teams and adapting to unexpected changes. These skills ensure seamless event execution, client satisfaction, and the ability to handle the dynamic nature of event planning.

What are some common challenges special event coordinators face when managing multiple events simultaneously?

Special Event Coordinators often manage several events at once, which can make time management and prioritization challenging. Balancing vendor communications, client expectations, and logistical details for overlapping timelines requires strong organizational skills and adaptability. Coordinators must also be prepared to troubleshoot last-minute changes or issues without compromising the quality of each event. Building a reliable support network and maintaining clear documentation are key strategies for successfully handling these challenges.

What is the difference between Special Event Coordinator vs Event Planner?

AspectSpecial Event CoordinatorEvent Planner
CredentialsTypically requires high school diploma or equivalent; certifications like CSEP are a plusOften requires similar certifications; some roles prefer event planning certifications
Work EnvironmentCoordinates events on-site, manages logistics, and oversees event executionHandles planning, vendor coordination, and overall event design, often working both in-office and on-site
Employer & Industry UsageUsed across hospitality, corporate, and nonprofit sectors for event executionCommonly used in event management companies, corporate, and social event industries for planning

While both roles involve event management, the Special Event Coordinator primarily focuses on executing and managing the logistics of an event on-site, whereas the Event Planner handles the overall planning, design, and coordination from inception to completion. Understanding these differences helps in choosing the right career path or job search focus.

How to become a special event coordinator?

To become a special event coordinator, individuals typically need a high school diploma or equivalent, along with experience in event planning, hospitality, or related fields. Developing skills in organization, communication, and time management is essential, and obtaining certifications such as the Certified Special Events Professional (CSEP) can enhance job prospects. Gaining experience through internships or entry-level roles helps build a strong foundation in coordinating events and managing vendors and budgets.

What job categories do people searching Special Event Coordinator jobs in Rutherford, NJ look for?

The top searched job categories for Special Event Coordinator jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Special Event Coordinator jobs?

Cities near Rutherford, NJ with the most Special Event Coordinator job openings:

Special Event Coordinator jobs near you
Infographic showing various Special Event Coordinator job openings in Rutherford, NJ as of June 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $52,884 per year, or $25.4 per hour.

Special Events Associate- Hybrid

voagny

Manhattan, NY • Hybrid

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Position: Special Events Associate (Hybrid)

 

Reporting to the Manager, Special Events, the Associate of Special Events is responsible for assisting with the coordination, planning, and execution of a diverse range of internal and external facing events. This role will also assist in securing and managing in-kind donations from corporate and community partners to advance organizational and programmatic goals.

This position requires a dynamic, detail-oriented individual with strong project management skills, a passion for the nonprofit sector, and the ability to cultivate relationships with internal staff across VOA-GNY’s various program sites as well as external partners. The Associate will play a key role in ensuring events are executed efficiently, contribute to engagement objectives, and reflect the values of VOA-GNY.

 

Location: New York, NY 10020

Minimum Qualifications:

  • Bachelor’s Degree required with 2+ years of professional experience in event planning, fundraising operations, project management or in a related capacity; familiarity with the nonprofit sector a plus. 
  • Flexibility, creativity, and the ability to multitask. 
  • Experience with Raiser’s Edge, or other donor databases.
  • Capable of building relationships with donors, volunteers, and program teams. 

 

Special Events Associate Principal Responsibilities:

  • The Associate will assist with the Annual Gala, Shared Value Awards (employee celebrations and recognition), monthly employee engagement events, Board of Directors Holiday Party, Annual Domestic Violence Symposium, and other policy conferences or development events.
  • Support the preparation of event materials including briefing documents for distribution, and fact sheets for Executive Leadership.
  • Assist with venue research, selection, and coordination for large-and small-scale events throughout the year for employee engagement opportunities, sporting events, volunteer initiatives, and donor cultivation events. Communicate with vendors, venues, and volunteers as needed.
  • Maintain accurate attendee records, RSVP tracking, and post-event data collection for reporting.
  • Process event-related invoices and billing for venues, catering, décor, and other event vendors. Contract administration post-event to ensure timely reconciliation efforts.
  • Organized coordination of donation pick-ups and deliveries, ensuring the efficient use of resources across program sites. 
  • Provide on-site event support, including occasional evenings and weekends as needed.
  • Perform other related duties as requested. 

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

  • Medical, Dental, & Vision Coverage
  • Prescription Coverage
  • Life Insurance
  • Retirement Plan
  • Tuition Reimbursement
  • Paid Time Off, including a Paid Birthday Holiday

And much more!

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