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Special Event Coordinator Jobs in Rutherford, NJ

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Associate, Special Events

Manhattan, NY · On-site

$55 - $75/hr

Support onsite benefit event execution, assisting with registration, vendor coordination, guest ... Manage Special Event's product inventory. * Maintain the Development Department's events calendar ...

New

New Museum

Special Events Manager

Manhattan, NY · On-site

$85 - $95/hr

This position serves as a key operations manager within the Museum's event portfolio and supervises the Special Events Coordinator. The Special Events Manager is a key member of the Development ...

VanEck

Events Coordinator

Manhattan, NY · On-site

$75K - $90K/yr

Pop-up/special events (client screenings, retirements, offsite meetings) * Due diligence and sales ... Handle RedOak submissions in coordination with Distribution partners. * Coordinate special internal ...

AEG

Catering/Special Events Supervisor

Manhattan, NY · On-site

... coordinating event logistics, supervising event staff, and ensuring exceptional service delivery. Working closely with Catering, Culinary, Stewarding, Facilities, and other operational departments ...

Moss New York LLC

Events Coordinator

New York, NY · On-site

... something special for every personality. Down at Bedrock, the club's fitness and wellness ... This role is responsible for maintaining the club's event calendar, handling inbox management for ...

Moss New York LLC

Events Coordinator

Manhattan, NY · On-site

... something special for every personality. Down at Bedrock, the club's fitness and wellness ... This role is responsible for maintaining the club's event calendar, handling inbox management for ...

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All JobsSpecial Event JobsSpecial Event Coordinator JobsSpecial Event Coordinator Jobs in Rutherford, NJ

Special Event Coordinator information

See Rutherford, NJ salary details

$20.9K

$52.9K

$79.5K

How much do special event coordinator jobs pay per year?

As of Sep 2, 2026, the average yearly pay for special event coordinator in Rutherford, NJ is $52,884.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $61,200.00 per year, depending on experience, location, and employer.

What does a special event coordinator do?

A Special Event Coordinator is responsible for planning, organizing, and executing events such as weddings, conferences, corporate meetings, and parties. Their duties include managing event logistics, coordinating vendors, handling budgets, overseeing event setup and teardown, and ensuring everything runs smoothly on the day of the event. They work closely with clients to understand their vision and requirements, and they troubleshoot any issues that arise to ensure a successful event experience.

What are the key skills and qualifications needed to thrive as a special event coordinator?

To thrive as a Special Event Coordinator, you need strong organizational skills, attention to detail, project management abilities, and often a relevant degree in hospitality, marketing, or communications. Familiarity with event management software, budgeting tools, and vendor management systems is commonly required. Excellent interpersonal skills, creativity, and problem-solving abilities help you excel in coordinating teams and adapting to unexpected changes. These skills ensure seamless event execution, client satisfaction, and the ability to handle the dynamic nature of event planning.

What are some common challenges special event coordinators face when managing multiple events simultaneously?

Special Event Coordinators often manage several events at once, which can make time management and prioritization challenging. Balancing vendor communications, client expectations, and logistical details for overlapping timelines requires strong organizational skills and adaptability. Coordinators must also be prepared to troubleshoot last-minute changes or issues without compromising the quality of each event. Building a reliable support network and maintaining clear documentation are key strategies for successfully handling these challenges.

What is the difference between Special Event Coordinator vs Event Planner?

AspectSpecial Event CoordinatorEvent Planner
CredentialsTypically requires high school diploma or equivalent; certifications like CSEP are a plusOften requires similar certifications; some roles prefer event planning certifications
Work EnvironmentCoordinates events on-site, manages logistics, and oversees event executionHandles planning, vendor coordination, and overall event design, often working both in-office and on-site
Employer & Industry UsageUsed across hospitality, corporate, and nonprofit sectors for event executionCommonly used in event management companies, corporate, and social event industries for planning

While both roles involve event management, the Special Event Coordinator primarily focuses on executing and managing the logistics of an event on-site, whereas the Event Planner handles the overall planning, design, and coordination from inception to completion. Understanding these differences helps in choosing the right career path or job search focus.

How to become a special event coordinator?

To become a special event coordinator, individuals typically need a high school diploma or equivalent, along with experience in event planning, hospitality, or related fields. Developing skills in organization, communication, and time management is essential, and obtaining certifications such as the Certified Special Events Professional (CSEP) can enhance job prospects. Gaining experience through internships or entry-level roles helps build a strong foundation in coordinating events and managing vendors and budgets.

What job categories do people searching Special Event Coordinator jobs in Rutherford, NJ look for?

The top searched job categories for Special Event Coordinator jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Special Event Coordinator jobs?

Cities near Rutherford, NJ with the most Special Event Coordinator job openings:

Special Event Coordinator jobs near you
Infographic showing various Special Event Coordinator job openings in Rutherford, NJ as of June 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $52,884 per year, or $25.4 per hour.

Events Coordinator

Cocktail Kingdom Hospitality Group

New York, NY • On-site

Full-time

Posted 6 days ago

Job description

Position Overview


The Events Coordinator  will coordinate and execute events  across all venues within the group, with a primary focus on securing large-party bookings, private events , and brand activations. This role works closely with the Marketing & PR Director to align event  strategy with brand positioning, marketing initiatives, guest experience standards, and revenue goals.

This position is part of an award-winning hospitality group operating multiple acclaimed bars recognized by both North America’s 50 Best Bars and World’s 50 Best Bars.

Key Responsibilities

Event Sales & Client Relations
  • Secure, manage, and grow large-party reservations and private event  bookings across all venues
  • Respond to, qualify, and convert inbound event  inquiries into confirmed business
  • Build and maintain relationships with corporate clients, liquore brand partners, concierge teams, hospitality contacts, and repeat guests
  • Facilitate venue walk-throughs in coordination with onsite management teams
  • Work directly with guests to plan and execute large-party and private events
  • Assist in planning and executing brand activations, guest bartending shifts, tastings, collaborations, popups, and special  programming
  • Proactively identify and pursue opportunities to market private events , large-party experiences, and venue buyouts across all venues
Event Coordination & Operations
  • Coordinate all event  logistics from initial inquiry through execution
  • Maintain event  calendars, contracts, floor plans, BEOs, and booking systems
  • Liaise with General Managers, bar teams, culinary teams, and operations staff to ensure seamless event  execution
  • Order and coordinate event  add-ons including décor, rentals, entertainment, gifting, and branded materials as needed
  • Ensure all events  align with company brand standards and award-winning hospitality expectations
  • Track event  performance, guest feedback, reporting, and revenue contribution across all venues
Reservations Responsibilities
  • Review reservations for each location daily, with visibility maintained at least two weeks out
  • Reconfigure reservations and floor plans to maximize cover counts and optimize service flow
  • Monitor cancellations and adjust inventory as needed to recapture business opportunities
  • Enter and manage all large-party reservations within RESY
  • Update reservation settings for seasonal programming, holidays, and special events
  • Create, maintain, and adjust floor plans based on operational needs
Event Platform Management
  • Maintain all aspects of the platform including menus, packages, pricing, photos, and event  details
  • Respond promptly to all large-party and private event  inquiries
  • Prepare and distribute accurate and up-to-date BEOs to each respective venue
  • Update menus and event  collateral on all platforms as needed
  • Coordinate printing and delivery of menus and event  materials to venues
Qualifications
  • 3–5 years of relevant experience in hospitality events, event sales, reservations, or a similar client-facing role.
  • Strong communication, hospitality sales, and client relationship management skills
  • Highly organized with exceptional attention to detail
  • Ability to multitask and thrive in a fast-paced hospitality environment
  • Experience with RESY, Tripleseat, or similar hospitality/event  management platforms a plus
  • Flexible schedule including nights, weekends, and holidays as required by events  and operations
  • Passion for hospitality, guest experience, food & beverage, and culture-driven brands
  • Interest in working within a high-performance, award-winning hospitality environment
More detail about Cocktail Kingdom Hospitality Group part of Cocktail Kingdom Hospitality Group, please visit

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