Sevis Jobs (NOW HIRING)

The Registrar Coordinator is responsible for maintaining accurate and compliant student records. The Registrar Coordinator oversees all aspects of student enrollment, records management, and admissions communications at Bethel Christian School, including serving as the Designated School Official (DSO) for SEVIS. The Registrar Coordinator works closely with school leadership, teachers, and support staff to determine student placement and support needs while maintaining full compliance with federal regulations for international students.
Hours: This is a part-time position, with an average of 20 scheduled hours per week, during weeks of school operation.

IMPORTANT INFORMATION REGARDING BACKGROUND CHECK REQUIREMENTS FOR APPLICANTS
Applicants to this position must complete a mandatory educational work history background check in addition to standard reference check and criminal background check. When completing your application, please include a complete educational work history (TEMPLATE HERE), as well as your authorization for this background check to be completed (COMPLETE ONLY PART A - APPLICANT AUTHORIZATION OF THIS FORM). Click the links to open then download a copy to fill out. Upload these two completed documents in the attachments section of your application. In addition to these two mandatory documents, we ask that you please include a resume and cover letter.

Job Requirements

• Maintain accurate and complete student records, including cumulative files, transcripts, and enrollment documentation.
• Maintain and update student data in FACTS SIS.
• Monitor and maintain accurate, compliant student immunization records that meet California requirements for school entry.
• Partner with the bookkeeper to ensure alignment between student enrollment status and tuition accounts.
• File the Annual Immunization Assessment record with the CDPH on time and accurately.
• Generate and send out report cards, progress reports, and academic records.
• Monitor and maintain student immunization records in compliance with state requirements.
• Prepare transcripts and official school records when requested.
• Generate reports related to enrollment, attendance, and student demographics.
• Coordinate student scheduling and class rosters as needed.
• Ensure compliance with student record policies and applicable education regulations.
• Support attendance tracking and documentation when required.
• Collaborate with administration and teachers regarding student records and placement.
• Maintain strict confidentiality of student and family information.
• Oversee all student enrollment, withdrawal, and transfer processes, maintaining accurate and complete records.
• Serve as the SEVIS Designated School Official (DSO), issuing and maintaining I-20s, updating student information in SEVIS, and ensuring compliance with federal regulations for international students.
• Assist the Director of Finance & Operations with additional record-keeping, documentation management, and administrative tracking tasks as assigned.

Minimum Qualifications

• Committed follower of Jesus Christ whose life reflects a personal relationship with Him.
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum of 2 years of administrative experience, preferably in an educational setting.
• Knowledge of and ability to maintain compliance with SEVIS regulations; eligible for DSO designation.
• Excellent organizational skills, attention to detail, and accuracy in data management.
• Strong written and verbal communication skills with a professional, welcoming demeanor.
• Proficiency with student information systems, database management, and Microsoft Office/Google Workspace.
• Ability to handle confidential information with discretion and sound judgment.
• Commitment to upholding the mission, vision, and Statement of Faith of Bethel Christian School.
• Ability to fulfill the physical and work requirements of the job. (See attached)
• Ability to pass a criminal background check as well as educational employment history check and reference check.
• This position does not qualify for sponsorship of work authorization or an employment visa, so candidates must be legally qualified to work in the U.S. to be considered for this position.
  

Preferred Qualifications

• Bachelor’s degree in Education, Business Administration, or related field.
• At least 2 years of attending Bethel School of Supernatural Ministry.
• Prior experience as a Registrar or Admissions professional in a private or faith-based school.
• Experience managing SEVIS compliance and issuing I-20s for international students.
• Familiarity with FACTS SIS or similar student management systems.
• Knowledge of California school regulations and documentation standards.

Benefits

• Health Care Plans: Dental, Vision & HealthiestYou (TeleDoc: 24 hour doctor/prescription access)

• Flexible Spending Account (Healthcare Reimbursement and/or Dependent Care)

• Paid Time Off (Sick, Jury Duty & Bereavement Leave

• Retirement Plan (403b, IRA) with Retirement Fund Matching

• Free Bethel Online Account (Exclusive access to conferences, services, classes, shows, and more!)

• Free Bethel Leaders Network ENGAGE membership - Full Access to the Online Platform

• 20% Discount on most Items in the Bethel Bookstore as well as discounts in the Bethel Music online store and Hebrews coffee shop

• Invitation to attend Select Conferences