JOB DESCRIPTION:
The Utah Senate is seeking a full-time, in-person Receptionist to provide administrative and front office support to Senators and Senate staff. This position serves as the first point of contact for visitors and callers and plays an important role in maintaining a professional, welcoming and nonpartisan office environment.
The Receptionist:
Provides administrative support to Senate staff and elected Senators.
Answers and directs incoming telephone calls.
Welcomes visitors and guests to Senate offices.
Assists members of the public with general information and directions.
Supports daily office operations and administrative functions.
May be required to work extended hours and occasional weekends during the annual legislative session (January-March) and interim meetings, as needed.
Senate staff are nonpartisan staff and do not perform campaign work or raise funds for any Senate election.
KEY RESPONSIBILITIES:
Serve as the "face of the Senate" by maintaining a professional appearance, demeanor and office environment.
Answer calls to the Senate main line and direct callers to the appropriate office or individual.
Provide basic information using legislative websites and reference materials.
Greet visitors and direct them appropriately.
Distribute daily mail to Senators and Senate staff.
Maintain public office areas, including reception and beverage spaces, in an organized and presentable manner.
Monitor and restock office supplies, ensure printers have paper and report maintenance needs.
Assist with routine administrative and financial tasks, including payroll and accounts payable approvals.
Assist the Secretary of the Senate during the legislative session with compiling the daily journal.