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How much do secretary specialist jobs pay per year?

As of Aug 22, 2026, the average yearly pay for secretary specialist in the United States is $56,828.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,000.00 and $61,500.00 per year, depending on experience, location, and employer.

What is a secretary specialist?

Secretary Specialists are administrative professionals who provide specialized clerical and organizational support within an office or department. Their responsibilities often include managing correspondence, maintaining records, scheduling appointments, and assisting with reports or presentations. They may also handle confidential information and coordinate communication between staff and management. Secretary Specialists typically have advanced skills in office software, communication, and organization, making them essential to smooth office operations.

How does a secretary specialist typically support multiple departments or managers simultaneously?

Secretary Specialists often juggle responsibilities for several departments or managers, requiring strong organizational and time-management skills. They coordinate schedules, manage correspondence, and prioritize tasks to ensure deadlines are met across different teams. Effective communication is key, as they regularly interact with staff at various levels to relay information and handle requests. Adapting quickly to shifting priorities and maintaining confidentiality are also essential aspects of the role.

What are the key skills and qualifications needed to thrive as a secretary specialist, and why are they important?

To thrive as a Secretary Specialist, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is essential. Excellent communication, discretion, and multitasking abilities are standout soft skills in this role. These skills and qualities are crucial for efficiently managing information, supporting office operations, and maintaining professionalism in a fast-paced environment.

Who are the top companies hiring for Secretary Specialist jobs?

The top employers for Secretary Specialist jobs are:

What states have the most Secretary Specialist jobs?

States with the most job openings for Secretary Specialist jobs include:

What are popular job titles related to Secretary Specialist jobs?

For Secretary Specialist jobs, the most frequently searched job titles are:

Secretary Specialist jobs near you
Infographic showing various Secretary Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $56,828 per year, or $27.3 per hour.

Support Specialist - Registrar Secretary (223 days) - School Year 2026-2027 (Anticipated Vacancies)

Spring Branch ISD

Houston, TX • On-site

Full-time

Re-posted 12 days ago

Job description

Spring Branch Independent School District
Job Description
Support Specialist - Registrar Secretary

Job Title: Support Specialist - Registrar Secretary Reports To: Building Principal Classification: Paraprofessional (Clerical) Wage/Hour Status: Non-exempt Days: 223 Salary: See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 204 Contract: None Date Revised: 11/15/2023 Primary Purpose: Responsible for the operation of the office of the Registrar. Qualifications/Skills:

Education/Certification:

  • High school diploma or equivalent.

Special Knowledge/Skills:

  • Minimum Assessment Standard: Broad knowledge of MS Word and basic knowledge of MS Excel.
  • Proficient word processing skills.
  • Ability to operate various office equipment (copier/fax machine).
  • Excellent verbal and written communication skills.
  • Ability to work with people effectively.
  • Strong time management skills.
  • Fluent in English (speaking and writing). Bilingual preferred.
  • Human relation skills.
  • Ability to exercise good judgement in performing responsibilities.

Experience:

  • Previous office experience preferred.
Major Duties and
Responsibilities:

Clerical Support:

  • Assist in the enrollment/withdrawal of students.
  • Receive and respond to inquiries on former students.
  • Organize and implement College Night program under supervision of the Registrar.
  • Assist in all phases of graduation (preparing program, ordering diplomas, caps and gowns, etc.).
  • Assist with correspondence, telephone, typing etc.

Records and Reports:

  • Maintain and update students' transcripts.
  • Collect pertinent data to complete files on withdrawn students.
  • Assist in preparation of U.I.L. documents required of all varsity athletes.
  • Prepare cumulative folders for microfilming.

Other:

  • Participate in cross-training.
  • Perform other duties as assigned.
Supervisory
Responsibilities:
None Equipment Used: Computer and various office equipment. Working Conditions:

Mental Demands:

  • Maintain emotional control under stress.
  • Work with frequent interruptions.
  • This position requires regular in-person interaction with the public.

Physical Demands:

  • Repetitive hand motions.
  • Prolonged use of the computer.
  • Frequent sitting, stooping, bending, pushing and pulling.
Application Procedure: Click Apply then Login.  To complete your application, please visit our website at https://www.springbranchisd.com and click Join Our Team and Apply Now. Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.



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