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Sample Room Assistant Jobs (NOW HIRING)

NSI

Office and Sample Coordinator

Encino, CA · On-site

$25 - $27/hr

Ensure compliance with workplace safety standards * Assist with onboarding logistics (workspace ... Maintenance and organization of the sample room, * Responding to phone and email inquiries in a ...

MillerKnoll

Sample Librarian

Miami, FL · On-site

Maintain sample room inventory; keep all inventory levels current and order samples * Maintain ... * Assist Outside Sale Associate by sending tear sheets, memo samples, etc., as directed to the ...

Millerknoll

Sample Librarian

Miami, FL · On-site

Maintain sample room inventory; keep all inventory levels current and order samples * Maintain ... * Assist Outside Sale Associate by sending tear sheets, memo samples, etc., as directed to the ...

MillerKnoll

Sample Librarian

Chicago, IL · On-site

$21 - $24/hr

Maintain sample room inventory; keep all inventory levels current and order samples * Maintain ... * Assist Outside Sale Associate by sending tear sheets, memo samples, etc., as directed to the ...

Millerknoll

Sample Librarian

Chicago, IL

$21 - $24/hr

Maintain sample room inventory; keep all inventory levels current and order samples * Maintain ... * Assist Outside Sale Associate by sending tear sheets, memo samples, etc., as directed to the ...

WuXi Biologics

Scientist I, Quality Control

Cranbury, NJ · On-site

$60K - $95K/yr

Management of raw material samples, raw material sampling room, sample storage room and regulatory ... and/or Regulations. * Assist in preparing or executing validation documents to support new ...

Kravet, Inc.

Memo Librarian

Hollywood, FL · On-site

$18 - $21/hr

Fill customer sample requests and assist in pulling memo samples for showroom visits. * Maintain accurate sample room inventory, keep levels current, and reorder missing samples as needed. * Process ...

REVOLVE

Sample Coordinator

Los Angeles, CA · On-site

$19 - $21/hr

... room ● Lead on hanger and rolling rack organization ● Receive, scan, and sort employee ... DTLA office ● Assist with Buy Meeting Prep which includes costing updates, sample check-in ...

Schillings

Custodian (part-time)

Saint John, IN

$13 - $16.50/hr

Identify & correct anything that is out of place * Assist with cleaning of the store (i.e., upkeep ... Storage rooms (kitchen & bath sample room, rear flooring sample cabinets, brochure room, under ...

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Sample Room Assistant information

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How much do sample room assistant jobs pay per hour?

As of Jun 22, 2026, the average hourly pay for sample room assistant in the United States is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.39 per hour, depending on experience, location, and employer.

What is the difference between Sample Room Assistant vs Sample Coordinator?

AspectSample Room AssistantSample Coordinator
CredentialsHigh school diploma or equivalent; some roles may require basic industry knowledgeSimilar; often requires experience in sample management or related fields
Work EnvironmentSample rooms, showrooms, or production facilitiesSample rooms, showrooms, or event spaces
Employer & IndustryFashion, cosmetics, or product industriesFashion, beauty, or product industries
Primary ResponsibilitiesAssisting with sample organization, handling, and setupOverseeing sample inventory, coordinating sample movement, and maintaining records

The Sample Room Assistant primarily supports sample organization and handling, while the Sample Coordinator manages inventory and coordinates sample logistics. Both roles are essential in industries like fashion and cosmetics, but the Coordinator typically has more responsibility for overseeing sample flow and record-keeping.

What are the key skills and qualifications needed to thrive as a Sample Room Assistant, and why are they important?

To thrive as a Sample Room Assistant, you need strong organizational skills, attention to detail, and familiarity with garment construction, often supported by a high school diploma or relevant coursework in textiles or fashion. Experience with inventory management systems, basic sewing equipment, and Microsoft Office is typically required. Excellent communication, teamwork, and time management skills help you collaborate effectively with designers and production teams. These abilities are crucial to ensure accurate sample tracking, smooth workflow, and the timely preparation of high-quality samples.

What are some common challenges faced by a Sample Room Assistant, and how can they be effectively managed?

Sample Room Assistants often encounter challenges such as handling multiple sample requests under tight deadlines, maintaining precise organization of materials, and ensuring accurate documentation. To manage these effectively, it’s important to develop strong time management skills, pay close attention to detail, and communicate clearly with both the production and design teams. Building a proactive system for tracking samples and staying organized can help reduce errors and streamline the workflow.

What are Sample Room Assistants?

Sample Room Assistants are professionals who help manage and organize the sample room in industries like fashion, textiles, or manufacturing. Their responsibilities typically include receiving, cataloging, and maintaining samples, preparing sample requests, and ensuring that samples are readily available for designers, buyers, or clients. They also help track inventory, support production teams, and ensure that sample quality meets company standards. Strong organizational skills, attention to detail, and the ability to communicate effectively with various departments are essential for this role.
What cities are hiring for Sample Room Assistant jobs? Cities with the most Sample Room Assistant job openings:
What are the most commonly searched types of Sample Room jobs? The most popular types of Sample Room jobs are:
What states have the most Sample Room Assistant jobs? States with the most job openings for Sample Room Assistant jobs include:
Sample Room Assistant jobs near you
Infographic showing various Sample Room Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 91% Full Time, 1% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,672 per year, or $19.6 per hour.

Office and Sample Coordinator

NSI

Encino, CA • On-site

$25 - $27/hr

Full-time

Posted 2 days ago

Job description

Job Title: Office and Sample Coordinator
Reports to: Sourcing Lead & Social Compliance / Sample Manager
Job Type: Full-time
Location: Encino, CA
Company Overview
NSI is a leading player in the natural private label food industry, dedicated to providing high-quality, organic, and sustainably sourced food products to consumers. We believe in promoting healthy and conscious eating choices, and our range of products reflects our commitment to quality and sustainability.
Position Summary
The Office and Sample Coordinator plays a critical dual role in supporting NSI's daily office operations and managing the coordination of our product samples. This position ensures that samples are received, prepared, tracked, and delivered accurately and on time. Because product samples directly represent NSI's quality standards, this role has a measurable impact on customer satisfaction and business development outcomes. In addition to sample management, this role supports general office administration, maintains organized inventory and sample storage systems, and helps ensure a safe, efficient, and well-functioning workplace environment. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced setting with tight deadlines.
Essential Functions
Office management:
  • Oversee day-to-day office operations and administrative functions
  • Manage/purchase office supplies, equipment, and inventory
  • Coordinate maintenance, repairs, and facility needs
  • Ensure compliance with workplace safety standards
  • Assist with onboarding logistics (workspace setup, equipment, supplies)
  • Support internal events, team or sales meetings, and company initiatives

Sample management:
  • Receiving, preparing and shipping samples and storing raw materials,
  • Managing inventory of raw materials and finished products,
  • Tracking and monitoring samples using Excel as a tool,
  • Maintenance and organization of the sample room,
  • Responding to phone and email inquiries in a timely and professional manner,
  • Building good relationships with vendors and forwarders (DHL, FEDEX, UPS, USPS),
  • Performing sensory evaluations (taste, smell, visual) of our commodities,
  • Effective communication and collaboration interdepartmentally and with external customers
  • Management of tastings. Preparation of ingredient/product and analysis.
  • Collect, prepare, and ship samples/equipment for NSI trade shows
  • Travel to grocery stores and collect pricing data and product images as needed

Core Competencies
  • 1-2+ years of experience in office management or administration
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • Proficiency in Google Suite applications, Macbook experience is a plus
  • Ability to work independently and handle confidential information
  • Driver's license and a car required for frequent use
  • Strong attention to detail and organizational skills
  • Excellent written and verbal communication abilities

Required Education and Experience:
  • Bachelor's degree in Food Science, Nutrition, Dietetics or related field.

Work environment:
  • Hybrid work schedule with a minimum of three (3) days per week in-office. Preferred in-office days are Monday, Wednesday, and Thursday to support package receipt and shipment coordination. Additional in-office presence may be required on other days based on business needs, including time-sensitive or same-day sample requests.

NSI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.
#LI-Hybrid

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